Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Transportation Department Which are More Than Three (3) Years Old. Item Number: C 3 City of Culver City California Agenda Item Report Meeting Date: 07/08/13 CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Transportation Department Which are More Than Three (3) Years Old Contact Person/Dept.: Cara Flores/Transportation Fiscal Impact: Yes X No Public Hearing: Commission Action Required: Yes No Date: _______________ Public Notification: (E Mail) Meetings and Agendas City Council (07/02/13) Department Approval: Art Ida (6/11/13) Chief Financial Officer Approval: Jeff Muir (07/02/13) Phone Number: (310) 253 6538 General Fund: Yes No X Attachments: X City Attorney Approval: Carol Schwab (by H. Baker) (07/01/13) City Manager Approval: John M. Nachbar (07/02/13) Action Item: RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the destruction of certain documents in the Transportation Department which are more than three (3) years old. BACKGROUND: The Transportation Department has reviewed numerous files which are more than three (3) years old and have no further administrative legal or fiscal value. The files as described in Exhibit A of the proposed resolution have been reviewed by the City Attorney in accordance with Government Code Section 34090 and have met the requirements for destruction subject to approval by the City Council. FISCAL ANALYSIS: Records destruction will be performed by a vendor certified by the National Association for Information Destruction. The projected cost for these services is $200.00. Documents that do not require shredding will be recycled at the Culver City Sanitation Facility. ATTACHMENTS: 1. Proposed resolution. City of Culver City California Agenda Item Report MOTION: That the City Council: Adopt a resolution authorizing the destruction of certain files in the Transpor...
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