City of Culver City, California
Agenda Item Report
Meeting Date: 04/05/10 Item Number: C-6
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Hardy and
Harper, Inc.; (2) Authorization to File a Notice of Completion; and (3) Authorization
to Release the Retention Payment for the Culver Boulevard Resurfacing Project, P-
911 (Commonwealth Avenue to Elenda Street), American Recovery and
Reinvestment Act (Federal Aid Project No. ESPL 5240(024)
Contact Person/Dept.: Sammy Romo/
Public Works Department
Phone Number: (310) 253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (03/31/10), (E-Mail)
Hardy and Harper, Inc. (03/31/10)
Department Approval:
Charles D. Herbertson (03/25/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/29/10)
Chief Financial Officer Approval:
Mark Scott (by N. Kimball) (03/30/10)
City Manager Approval:
Mark Scott (04/01/10)
RECOMMENDATION:
Staff recommends that the City Council (1) accept the work performed by Hardy and
Harper, Inc., (2) authorize the filing a Notice of Completion, and (3) authorize the
release of retention funds in the amount of $15,479 after the thirty-five day lien
period has expired for the Culver Boulevard Resurfacing Project, P-911.
BACKGROUND/DISCUSSION:
On September 21, 2009, the City Council awarded a construction contract to Hardy
and Harper, Inc. The project consisted of grinding 3 inches of existing asphalt
concrete (AC) pavement and replacing it with 1 inch of new conventional asphalt and
2 inches of new rubberized asphalt concrete hot-mix pavement on Culver Boulevard
between Commonwealth Avenue and Elenda Street.
Also the scope of work included removing and replacing 4 curb ramps, re-striping of
pavement markings with thermoplastic paint, and the installation of raised pavement
markers.
Hardy and Harper, Inc. successfully completed the work as required in the executed
contract dated October 21, 2009. There is a one year warranty on the work product
for any potential defects. The construction management was performed by staff,
and construction inspection was performed by APD Consultants through the on-call
general civil engineering contract. Construction geotechnical service was performed
by Zeiser-Kling, Inc., through the on-call general geotechnical engineering contract. City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
The approved construction contract amount was $211,000. The final construction
expenditure amount was $154,789. There were cost savings realized on pavement
reconstruction.
Project Budget
Funding Source Amount
American Recovery and Reinvestment
Act (ARRA) Funds (Fund 423) (Federal
Stimulus Funds)
$283,000
Total $283,000
Final Project Expenses
Construction of Residential Overlay
Project, P-911
$154,789
Construction Inspection Services $9,090
Geotechnical Construction Services
(Observation & Testing)
$9,105
Total $172,984
The original ARRA grant award for this project was $400,000 and the total contract
award was $283,000. Due to cost savings, the remaining ARRA grant balance is
$227,016 (i.e. $400,000 award less $172,984 actual cost). Staff has been working
with the Metropolitan Transportation Authority and California Department of
Transportation to re-allocate the unspent ARRA (Federal Stimulus) funds toward the
Ballona Creek Bikeway and Landscaping Project or other eligible ARRA projects.
MOTION:
That the City Council:
1) Accept the work performed by the contractor, Hardy and Harper, Inc. for the work
performed on the Culver Boulevard Resurfacing Project, P-911 (Federal Aid
Project No. ESPL 5240(024)); and,
2) Authorize the City Manager to execute the Notice of Completion and submit it to
the Los Angeles County Recorder’s office for recordation; and,
3) Authorize the release of $15,479 in retention funds to Hardy and Harper, Inc.
following the expiration of the thirty-five day lien period.