City of Culver City, California
Agenda Item Report
Meeting Date: 03/22/2010 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to an Existing
Professional Services Agreement with RJN Investigations, Inc., to Provide
Investigative Services in Confidential Personnel Matters
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Dates:
Public Notification: (E-Mail) Meetings and Agendas – City Council (03/17/10)
Department Approval:
Serena Wright (03/08/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/17/10)
Chief Financial Officer Approval:
Mark Scott (by M. Noller) (03/17/10)
City Manager Approval:
Mark Scott (03/17/10)
RECOMMENDATION:
Staff recommends that the City Council approve an amendment to an existing
professional services agreement with RJN Investigations, Inc., (RJN) to continue
providing investigative services in confidential personnel matters.
BACKGROUND / DISCUSSION:
RJN is an investigative firm providing an array of professional services to
government entities, insurance carriers, third party administrators, municipalities, self
insured entities, and Fortune 500 corporations nationwide.
In certain situations, the Human Resources Department believes that it is
appropriate to outsource this function for various reasons, including operational
efficiency, complexity of an issue, or because they offer services that Human
Resources does not provide.
In October 2006, the City Manager approved a professional services agreement with
RJN in the amount of $3,500. In January 2009, an amendment was approved in the
amount of $6,500, for a total amount of $10,000. The Human Resources
Department anticipates the need to continue this trusted partnership and secure
professional investigative services for confidential personnel matters. Therefore staff City of Culver City, California
Agenda Item Report
is recommending approval of a contract amendment with RJN in the amount of
$10,000, for a cumulative total not to exceed $20,000.
FISCAL ANALYSIS:
Sufficient funds are available in the adopted Human Resources budget for FY 2009-
2010.
ATTACHMENTS:
1. RJN Proposal
MOTION:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
RJN Investigations, Inc., to continue providing investigative services to the City of
Culver City, effective March 22, 2010, in an amount not-to-exceed $10,000; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 03/22/10
AGENDA ITEM: Approval of an Amendment to an Existing Professional
Services Agreement with RJN Investigations, Inc., to
Provide Investigative Services in Confidential
Personnel Matters
ATTACHMENT
Pacies
1. RJN Proposal 1 -2ATTACHMENT NO. 1
Post Office Box 55451, Riverside, CA 92517
Tustin Branch: 1100 Irvine Blvd. #706, Tustin, CA 92780
Phone: 888-323-3832/Fax: 888-223-7283
Tustin: 714-544-5459/Fax: 714-544-0763
Investigative Services
Agreement
Please print out this page, fill in relevant areas, sign and fax to: (714) 544-0763
Client:
CITY OF CULVER CITY
Physical Address: 9770 CULVER BLVD
City/State/Zip:
CULVER CITY, CA 90232
Phone:
310-253-5640
Email: Serena.Wrightaculvercity.orq
Services Requested: Perform field investigative services and provide reports.
Service Agreement dated as of March 22, 2010, between CITY OF CULVER CITY (hereinafter
referred to as "CLIENT") and RJN Investigations, Inc. (hereafter referred to as "RJN").
1. CLIENT agrees to pay RJN for all services rendered regardless of the outcome of said
services.
2. CLIENT shall pay a retainer of $1000 against costs. ( WAIVED )
3. CLIENT agrees to pay RJN for all work undertaken or to be undertaken at the rate of $68
per hour billed at quarter hour increments plus all associated expenses. It is agreed that
any and all courts appearances pertaining to this case are billed at the rate of $68 per hour
plus associated expenses.
4. CLIENT acknowledges that the information contained in such reports is obtained from
sources including, but not limited to, public records, nonproprietary services and through
observation or perception, which may require the exercise of judgment of interpretation.
CLIENT further releases RJN, its officers, employees, and affiliated companies and any
companies or individual from which RJN obtains information included in a report, from the
liability arising or alleged to arise directly or indirectly from any negligent acts, errors, or
missions by any of the providers of information or RJN in connection with the preparation
of any reports, written or verbal.
5. By requesting and receiving reports, the CLIENT agrees to indemnify and hold harmless
RJN, its officers, and employees from any and all claims, liabilities, expenses, fees
including attorney fees, costs, and judgment arising from CLIENTS use or possession of
the information furnished in said report.Client RJN Investigations, Inc.
Signature Signature
6. CLIENT agrees that RJN is engaged solely by CLIENT, and that CLIENT is completely
responsible for payment within thirty days from receipt of report and invoice. A 1.5 %
per month service charge will be charged on unpaid balance over thirty days.
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