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Title:
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Approval of a Professional Services Agreement with Motorola for Monitor and Repair of the City’s Two-way Radio System Infrastructure and Dispatch Systems.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve a Professional Services Agreement with
Motorola, through its Commercial, Government, and Industrial Solutions Sector, for
Maintenance, Support and/or other Services for the City’s two-way Radio and
Police/Fire Dispatch systems, for the two year period July 1, 2007 – June 30, 2009,
in an amount not to exceed $73,032.00
BACKGROUND/DISCUSSION:
During the past three (3) years the City’s two-way radio system has been maintained
solely by the Fire Department’s two (2) Radio Technicians. This arrangement forced
the Department to pay for expensive replacement parts and outside technicians to
service components of the system that were beyond our technician’s expertise. In
addition, the Interagency Communications Interoperability System (ICIS) upgrade to
the system has added another level of technology and complexity to the radio
system. These factors contribute to the need for a maintenance service agreement.
Motorola is the sole source vendor for these services. The City’s two-way radio and
dispatch systems are Motorola products. This service agreement is the standard
contract used by ICIS member cities.
The maintenance service agreement has five (5) major components:
1. Monitoring Service: Motorola remotely monitors the status of our radio system.
2. Dispatch Service: The Monitoring Service contacts designated personnel,
including the service and repair contractor, when a system problem is detected.
Meeting Date: 09/10/07 Item Number: C-3
AGENDA ITEM: Approval of a Professional Services Agreement with Motorola for
Monitor and Repair of the City’s Two-way Radio System Infrastructure and
Dispatch Systems.
Contact Person/Dept.: Thomas Murphy,
Fire Captain
Phone Number: (310)253-6840
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification:
Master Notification List (09/05/07) and Motorola (08/23/07).
Department Approval:
Jeff Eastman (08/2707)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/05/07)
City Controller Approval:
Marlee Chang (09/05/07)
City Manager Approval:
Jerry B. Fulwood (09/05/07) City of Culver City, California
City Council Agenda Item Report
3. On Site Infrastructure Response Service: In the event of a system problem, a
contract service and repair company is dispatched by Motorola to respond to
Culver City.
4. Infrastructure Repair with Advanced Replacement Service: Technicians will
diagnose and repair system problems. If a part needs to be sent to Motorola for
repair, a replacement will be sent back to the City prior to Motorola receiving the
broken piece.
5. System Survey and Analysis: Annual system “check-up.”
Having a Motorola Professional Services Agreement for our radio and dispatch
system will assure that systems, in the event of a failure, will be repaired quickly,
and up and running in a timely, cost effective manner.
FISCAL ANALYSIS:
Cost of Service Agreement by Fiscal Year
Fiscal Year Cost
07/08 $32,448.00
08/09 $40,584.00
Total $73,032.00
Sufficient Funds were included in the Fire Department’s adopted 07/08 budget and
the approved 08/09 budget to cover these expenses.
ATTACHMENTS:
None.
MOTION:
That the City Council:
1. Approve a Professional Services Agreement with Motorola, through its
Commercial, Government, and Industrial Solutions Sector, for Maintenance,
Support and/or other Services for the City’s two-way Radio and Police/Fire
Dispatch systems, for the two year period July 1, 2007 – June 30, 2009, in an
amount not to exceed $73,032.00; and City of Culver City, California
City Council Agenda Item Report
2. Authorize the City Attorney to prepare the necessary agreements and
authorize the City Manager to execute the agreements on behalf of the City.