City of Culver City, California
Agenda Item Report
Meeting Date: 02/11/13 Item Number: C-2
CITY COUNCIL AGENDA ITEM: Award of a Construction Contract to Carvajal
Trucking & Tractor, Inc. as the Lowest Responsive and Responsible Bidder for the
2012 CDBG Sidewalk Replacement Project, PZ963, CDBG Project No. 601474-12.
Contact Person/Dept.:
J. Christopher Evans/PW
Phone Number:
(310) 253-5621
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (02/05/2013).
Department Approval:
Charles D. Herbertson (01/30/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/04/13)
Chief Financial Officer Approval:
Jeff Muir (02/05/13)
City Manager Approval:
John M. Nachbar (02/05/13)
RECOMMENDATION:
Staff recommends the City Council award a construction contract to Carvajal
Trucking & Tractor, Inc. (CT&T) as the lowest responsive and responsible bidder for
the construction of 2012 CDBG Sidewalk Replacement Project, PZ963, CDBG
Project No. 601474-12.
BACKGROUND:
On January 23, 2012, the City Council approved the use of Fiscal Year 2012/2013
Community Development Block Grant (CDBG) funds, as recommended by the City’s
CDBG Advisory Committee, for sidewalk repairs in CDBG eligible areas. This
project includes sidewalk replacement at multiple locations on Sherbourne Drive,
McManus Avenue, and within Syd Kronenthal Park. Sidewalk repair locations are
determined by a coordinated effort between the Maintenance Operations and
Engineering Divisions of the Public Works Department. Priority is assigned based
upon the sidewalk’s condition and its proximity to other needed sidewalk repairs to
gain benefit from the economy of scale. The project scope of work consists of
removing the existing sidewalk, root trimming as necessary, and constructing a new
4” sidewalk section over a 4” crushed miscellaneous base section.
DISCUSSION:
On December 31, 2012, the City Clerk’s Office staff publicly opened the bids. Eleven
contractors responded with the following bid amounts:
City of Culver City, California
Agenda Item Report
BID Results
Bidders BID Amount
1 CT & T, Inc. $27,499.00
2 Victor Construction $28,900.00
3 FS Construction $34,500.00
4 Mora’s Equipment Construction $34,980.00
5 Arc Construction Co/Inc. $37,590.00
6 Geronimo Concrete, Inc. $41,050.00
7 Addscape Inc. (DBA: Alpha Omega Builders) $41,900.00
8 Unique Performance Construction Inc. $42,500.00
9 Castillo Concrete Construction $51,072.22
10 Western Group, Inc. $56,900.00
11 Allied Building Contractors Inc. $59,750.00
Staff reviewed the bid proposal of the apparent lowest bidder, CT&T, and found the
bid documents responsive and complete. CT&T’s bid bond, contractor’s license,
and worker’s compensation insurance were reviewed and met City and Federal
CDBG requirements.
Staff contacted CT&T’s references and found that the contractor has completed
sidewalk replacement projects in other cities with excellent results.
In addition, staff recommends that the City Council authorize the Public Works
Director/City Engineer to approve change orders in an amount not-to-exceed
$4,125 (15%), if necessary for unforeseen conditions.
Should the City Council award the contract, the construction project will begin in
April 2013 and is expected to be completed by end of May 2013.
Engineering Division staff will perform construction management and inspection.
FISCAL ANALYSIS:
CDBG funds in the amount of $30,844 have been programmed for this project in the
Capital Improvement Program included in the City Council Adopted Budgt for Fiscal
Year 2012/2013. Adequate Gas Tax funding has, also, been appropriated to fund
the remaining project cost of $780 in the Sidewalk Reconstruction Project, P-428.
City of Culver City, California
Agenda Item Report
Estimated Project Expenses
Construction Contract (CT&T) $ 27,499.00
Contingency $ 4,125.00
Total Estimated Project Expenses $ 31,624.00
ATTACHMENT:
1. Location Maps
MOTIONS:
That the City Council:
1) Award a construction contract to Carvajal Trucking & Tractor, Inc. as the lowest
responsive and responsible bidder for the 2012 CDBG Sidewalk Replacement
Project, PZ963, CDBG Project No. 601474-12, in the amount of $27,499; and,
2) Authorize the Public Works Director/City Engineer to approve change orders in
an amount not-to-exceed $4,125, if necessary; and,
3) Authorize the City Attorney to review/prepare the necessary documents; and,
4) Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 0.2/11/13
AGENDA ITEM:
Award of a Construction Contract to Carvajal Trucking & Tractor, Inc. for
the 2012 CDBG Sidewalk Replacement Project, PZ963, CDBG Project No.
601474-12.
ATTACHMENTS
Page No.
1. Location Maps 1 ATTACHMENT 1.
1