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Title:
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(1) Acceptance of Work Performed by R. E. Schultz Construction; (2) Authorization to file a Notice of Completion; and, (3) Authorization to Release the Retention Payment for the Syd Kronenthal Park Playground Rehabilitation Project, PZ831, after the Expiration of the 35-Day Lien Period.
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City of Culver City, California
Agenda Item Report
Meeting Date: 05/11/15 Item Number: C-5
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by R. E. Schultz
Construction; (2) Authorization to file a Notice of Completion; and, (3) Authorization
to Release the Retention Payment for the Syd Kronenthal Park Playground
Rehabilitation Project, PZ831, after the Expiration of the 35-Day Lien Period.
Contact Person/Dept.: Patrick Reynolds,
Parks Manager
Phone Number: 310-253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (05/06/15); (E-Mail)
Parks, Recreation and Community Services Commission (05/06/15); (E-Mail) R. E. Schultz
Construction (05/06/15).
Department Approval:
Dan Hernandez (05/04/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/04/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/05/15)
City Manager Approval:
John M. Nachbar (05/06/15)
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by R. E. Schultz
Construction; (2) authorize the filing of a Notice of Completion; and (3) authorize the
release of the retention payment for the Syd Kronenthal Park Playground
Rehabilitation Project, PZ831, in the amount of $8,662 after the expiration of the 35-
day lien period.
BACKGROUND/DISCUSSION:
In 2013 the Los Angeles County Board of Supervisors approved Proposition A Cities
Excess Funds in the amount of $250,000.00 for the Syd Kronenthal Park Playground
Rehabilitation Project, PZ831. On October 13, 2014 the City Council approved the
final plans and specifications and authorized the publication of a Notice Inviting Bids
for the Project. On January 12, 2015, the City Council awarded a contract to R.E.
Shultz Construction Services, as the lowest responsive and responsible bidder, in an
amount not-to-exceed $207,888 ($173,240 base bid plus $34,648 in change order
authority) for construction of the Project.
The scope of work for the Project included: (a) replacing the outdated playground
equipment with sculptural elements that are both physically and mentally
challenging; (b) replacing the sand surfacing with 100% engineered wood fibar; (c) City of Culver City, California
Agenda Item Report
incorporating needed features such as an accessible ramp; and, (d) providing a path
of travel to and from the parking area to the playground area that will bring the entire
playground into 100% Federal ADA compliance.
The construction was completed on April 29, 2015 and a grand re-opening of the
playground area was held on April 30, 2015.
FISCAL ANALYSIS:
The Syd Kronenthal Park Playground Rehabilitation Project, PZ831, is fully-funded
by Proposition A Cities Excess Funds. There were no change orders for the Project,
and the total R. E. Shultz Construction contract amount is $173,240 ($164,578 have
been expended to-date, leaving a retention payment of $8,662). There are sufficient
funds available for the retention payment in the City Council Adopted Budget for
Fiscal Year 2014/2015 in account 42380000.730100.PZ831 (Grants Capital
Projects/Improvements Other Than Buildings / Syd Kronenthal Playground Project).
Other expenditures for this Project include approximately $10,000 in Project
Management fees (contracted); $3,566 for the California Conservation Corps’
installation of the wood fibar as per the City Council adopted Youth Employment
Plan for the Project; $1,422 for the Playground Inspection by Playground Safety
Analysts, and approximately $160 in filing fees. This leaves an unexpended grant
amount of approximately $60,000 which staff intends to use for additional eligible
playground/park-related amenities at the Syd Kronenthal Park Playground, pending
approval from the Los Angeles County Regional Park and Open Space District.
MOTIONS:
That the City Council:
1. Accept the work performed by R. E. Schultz Construction for the Syd
Kronenthal Park Playground Rehabilitation Project, PZ831; and,
2. Authorize the Parks Division Manager to execute the Notice of Completion
and submit it to the Los Angeles County Recorder’s Office; and,
3. Authorize the release of $8,662.00 in retention funds to R. E. Schultz
Construction after the expiration of the 35-day lien period.