City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council (1) designate a Council Member as the City’s
Delegate and up two other Council Members as the City’s alternate delegate(s); and
(2) take a position on the resolution to be considered by the League’s General
Assembly, at the League of California Cities Annual Conference to be held in Los
Angeles from September 3-5, 2014 (Annual Conference).
BACKGROUND:
The City of Culver City is a member of the League of California Cities (League). Each
year, the League holds an Annual Conference during which the General Assembly
votes on various matters of policy, including any resolutions presented to the General
Assembly in accordance with the League’s by-laws.
To allow Culver City the ability to vote on those policy matters, the League’s by-laws
require the City Council to designate the Voting Delegate (and, if desired, up to two
Voting Delegate–Alternates) to represent the City’s interests during the General
Assembly.
DISCUSSION:
This year, the Mayor and several Council Members will be attending the Annual
Conference. As reported on its website, Vice Mayor O’Leary currently serves as
Treasurer of the Board of Directors for the Los Angeles County Division of the League
of California Cities and is a Member of the League’s Employee and Human Relations
Meeting Date: 08/11/14 Item Number: A-4
CITY COUNCIL AGENDA ITEM: (1) Designation of the City’s Voting Delegate and
up to Two Alternate-Delegates; and (2) Taking of a Position on the Policy
Resolution Submitted to the General Assembly, for the League of California Cities.
Contact Person/Dept.: Shelly Wolfberg,
Assistant to the City Manager
Phone Number: (310) 253-6000
Fiscal Impact: Yes [ ] No [X] General Fund: Yes [ ] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Agenda and Meetings – City Council (08/06/14)
Department Approval:
Martin R. Cole (08/04/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/05/14)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (08/05/14)
City Manager Approval:
John M. Nachbar (08/06/14) City of Culver City, California
Agenda Item Report
Committee. Council Member Clarke serves on the League’s Administrative Services
Policy Committee.
This year, the General Assembly will consider one resolution. The Police Department
has provided its input on the recommended position. Additionally, based upon the
City Council adopted legislative plan, staff recommends the City Council take the
following position (the City Council may give general direction to SUPPORT,
OPPOSE, or ABSTAIN):
Summary of Resolution Comment and Suggested Position
ENVIRONMENTAL AND PUBLIC
SAFETY IMPACTS OF ILLEGAL
MARIJUANA CULTIVATION – This
Resolution calls upon the Governor
and the Legislature to work with its
member cities to educate State and
federal officials regarding emerging
concerns from their communities
and citizenry and to the challenges
facing local governments related to
the impacts of illegal marijuana
cultivation. The Resolution requests
the Governor and Legislature to
work with the League to provide
responsive solutions with adequate
funding support
This resolution is consistent with the
following City Council adopted
Legislative Advocacy Program
goals:
? Support efforts to advance the
Police Department’s goals to
enhance community safety through
the deterrence/prevention of crime,
the apprehension of offenders, and
the education of the public in self-
protective measures to minimize
victimization.
? Support legislation that protects
and/or expands the City’s authority
and rights over its affairs.
Suggested Position: Support
A few years ago, a resolution presented before the General Assembly was expected
to be passed without much or any opposition (and the City Council had adopted a
support position). However, based upon discussion at the General Assembly, the
motion became the subject of significant conversation and debate amongst the
delegates. To allow the Voting Delegate and Voting Delegate–Alternate sufficient
discretion to react to a similar situation should it arise at the 2014 Conference (and
vote in a fully informed manner consistent with the general direction of the City
Council), the City Council is requested to allow for some leeway for the Council
Member voting at the General Assembly.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
Neither designation of the Voting Delegate/Voting Delegate–Alternates nor taking a
position on the resolution create a fiscal impact on the City. However, should state or
federal legislation change in accordance with the intent of the resolution, the City may
experience a fiscal impact, the degree of which is difficult to estimate at this time.
ATTACHMENTS:
1. Designation of Voting Delegates Information
2. Annual Conference Resolution Packet
MOTIONS:
That the City Council:
1. Designate Mayor/Council Member _______________ as the Voting
Delegate and Mayor/Council Member(s) ______________ and
__________ as Voting Delegate–Alternates; and,
2. Take a position regarding the resolution presented to the General Assembly
for consideration as outlined in the staff report; and,
3. Authorize the Voting Delegate and Voting Delegate–Alternates to cast votes
exercising reasonable discretion in the case circumstances at the General
Assembly warrant a change in vote.
MEETING DATE: August 11, 2014
AGENDA ITEM: (1) Designation of the City’s Voting Delegate and up to
Two Alternate-Delegates and (2) Taking of Positions on
the Two Policy Resolutions Submitted to the General
Assembly for the League of California Cities.
ATTACHMENTS
Pages
1. Designation of Voting Delegates Information
1-4
2. Annual Conference Resolution Packet
5-27
May 1, 2014
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference – September 3 - 5, Los Angeles
The League’s 2014 Annual Conference is scheduled for September 3 - 5 in Los Angeles. An
important part of the Annual Conference is the Annual Business Meeting (at the General
Assembly), scheduled for noon on Friday, September 5, at the Los Angeles Convention Center. At
this meeting, the League membership considers and takes action on resolutions that establish
League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League’s office
no later than Friday, August 15, 2014. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
• Action by Council Required. Consistent with League bylaws, a city’s voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. To register for the conference, please go to our website:
www.cacities.org. In order to cast a vote, at least one voter must be present at the
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
Council Action Advised by July 31, 2014
-over-
1
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Los Angeles
Convention Center, will be open at the following times: Wednesday, September 3, 9:00 a.m. –
5:30 p.m.; Thursday, September 4, 7:00 a.m. – 4:00 p.m.; and Friday, September 5, 7:30–10:00
a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be
closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League office by Friday, August 15. If you have questions, please call Karen Durham at
(916) 658-8262.
Attachments:
• 2014 Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
2
Annual Conference Voting Procedures
2014 Annual Conference
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city’s voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
3
2014 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 15, 2014.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: E-mail
Mayor or City Clerk Phone:
(circle one) (signature)
Date:
Please complete and return by Friday, August 15, 2014
League of California Cities FAX: (916) 658-8220
ATTN: Karen Durham E-mail: kdurham@cacities.org
1400 K Street, 4
th
Floor (916) 658-8262
Sacramento, CA 95814
CITY:________________________________________
456789101112131415161718192021222324252627