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CC - CONSENT ITEM: (1) Rejection of a Bid Submitted by Superior Pavement Markings Inc. for the MOVE Culver City 2023 Project (Bid 2411); and (2) Authorization to Publish Multiple Notices Inviting Bids for the Modified MOVE Culver City - Downtown Corridor Pilot Project Western Segment, PS017.
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Meeting Date: November 13, 2023
Contact Person/Dept.: Diana Chang/Transportation Department
Andrew Maximous/Public Works Department
Phone Number: (310) 253-6566
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (11/07/2023).
Department Approval: Diana Chang, Chief Transportation Officer (11/07/2023)
Yanni Demitri, Public Works Director/City Engineer (11/07/2023)
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RECOMMENDATION
Staff recommends the City Council (1) reject a bid submitted by Superior Pavement Markings, Inc. for Bid 2411; and (2) authorize the publication of Multiple Notices Inviting Bids for the Modified MOVE Culver City - Downtown Corridor Pilot Project Western Segment, PS017.
BACKGROUND
On May 18, 2020, the City Council directed the Transportation Department to capitalize on reduced traffic as a result of the pandemic by transforming space on the street and installing dedicated bus lanes to improve mobility throughout the City. Subsequently, staff conducted preliminary planning work and returned to the Council on July 13, 2020, with a recommendation to implement mobility lanes on three major arterial corridors (Culver Blvd./Washington Blvd., Sepulveda Blvd., and Jefferson Blvd.) to bring positive and impactful changes to mobility throughout the City. The City Council directed staff to implement a bus and bike lane pilot using the quick-build model. Quick-build projects use low-cost, temporary materials that allow cities to test and implement changes to roadway design in advance of making more costly, permanent improvements.
The main goal of the MOVE Culver City Pilot Project (MCC Project, also referred to as the MOVE Culver City- Tactical Mobility Lane Pilot Project) is to improve the infrastructure and services for the alternative modes and to offer the community equitable, convenient, and sustainable mobility options (walking, riding, and taking transit). This goal aligns with the City’s draft General Plan 2045, Short Range Mobility Plan, Bicycle and Pedestrian Master Plan and Action Plan, City Council’s Strategic Plan, and the Transit-Oriented Development Visioning Report in developing an integrated multi- modal transportation system to provide transportation options and access to all residents and visitors and leveraging mass transit and other alternative modes to accommodate the growth of and maintain the long-term vitality of the Culver City community. The MCC Project strives to prioritize efficient, safe, and sustainable modes of travel while minimizing the impact to vehicular traffic.
Project design took place from October 22, 2020, to January 1, 2021. On November 20, 2021, the MCC Project opened to the public following a six-week construction period. After minor adjustments based on public feedback, the Project’s yearlong pilot data collection period began in January 2022.
On April 24, 2023, the City Council received a presentation from staff on the results of the Downtown Corridor pilot. Following the presentation, the Council directed staff to prepare a modified design for the MCC Project for a maximum evaluation period of two years. This modified design will create shared bus and bike lanes throughout the project corridor and add a second general-purpose lane where it is feasible and needed to enhance capacity for vehicular traffic. The Project’s boundary was also extended eastward by 0.6 miles along Washington Blvd. from La Cienega Ave. to Fairfax Ave. The Council also directed staff to design a protected bike lane on Adams Blvd. between Washington Blvd. and Fairfax Ave. to close the gap between existing bike lanes on Adams Blvd. in the City of Los Angeles and the Project.
During the design process, staff evaluated the roadway conditions on the project corridor and determined that certain segments of the corridor need resurfacing. As such, staff decided to split the design and construction of the Project into two segments:
1. Western Segment (Culver Blvd. between Duquesne Ave. and Canfield Ave. and Washington Blvd. between Culver Blvd. and La Cienega Blvd.) - this segment will include some repaving work and will be implemented first.
2. Eastern Segment (Washington Blvd. between La Cienega Blvd. and Fairfax Ave. and Adams Blvd. between Washington Blvd. and Fairfax Ave.) - the timeline of this segment is coordinated with City’s roadway repaving program schedule. Implementation is anticipated to be completed in 2024 after the construction of the Western Segment is completed.
On September 11, 2023, the City Council ratified the approval of final plans and specifications for the pilot project and authorized staff to publish a Notice Inviting Bids for the construction of the Western Segment.
DISCUSSION
The Notice Inviting Bids was posted on PlanetBids on September 14, 2023 to solicit a contractor for the implementation of the modified pilot project design. The scope of work includes street repaving, signing and striping removal and installation, and traffic signal modifications. Questions on the Notice Inviting Bids were received by September 22, 2023. Responses to all questions were posted to PlanetBids by September 25, 2023.
One (1) bid was received on the October 19, 2023 deadline. Bid results are as follows:
Bidder Bid Amount
Superior Pavement Markings, Inc. $2,707,000.86
After careful evaluation of the bidder’s scope of work and negotiation with the bidder, staff determined the line-item costs in the bid are significantly higher than the engineer’s estimate. Pursuant to Culver City Municipal Code (CCMC) Section 3.07.075.F.1, staff recommends the City Council reject the bid. Staff further recommends that the City Council authorize the publication of multiple Notices Inviting Bids for this project so that staff can split up the scope of work into its respective component parts to increase the likelihood of receiving competitive bids. The implementation of the modified pilot Western Segment design will incur some schedule delay as the bid rejection and the subsequent multiple Notices Inviting Bids will add several weeks to the project implementation.
FISCAL ANALYSIS
The proposed actions on the bid will not result in any fiscal impacts to the City. Staff will return to the City Council for the construction contract award and will provide fiscal analysis associated with Project construction at that time.
ATTACHMENTS
None.
MOTIONS
That the City Council:
1. Reject a bid submitted by Superior Pavement Markings, Inc. for Bid 2411; and
2. Authorize the publication of multiple Notices Inviting Bids for the Modified MOVE Culver City - Downtown Corridor Pilot Project Western Segment, PS017.