title
EHRAC - ACTION ITEM: (1) Discuss the Equity and Human Relations Advisory Committee (EHRAC) Meeting Needs for January 1, 2026, Through June 30, 2026; and (2) If So Desired, Determine and Approve Special Meeting Dates and Times for January 1, 2026, Through June 30, 2026.
body
Meeting Date: September 16, 2025
Contact Person/Dept: Michelle Hamilton/Human Resources
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/12/2025); (E-Mail) Meetings and Agendas - Equity & Human Relations Advisory Committee (09/12/2025); (E-Mail) All City Staff (09/12/2025)
Department Approval: Dana Anderson, Human Resources Director (09/10/2025)
______________________________________________________________________
RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC) (1) discuss EHRAC meeting needs for January 1, 2026, through June 30, 2026; and (2) if so desired, determine and approve special meeting dates and times for January 1, 2026, through June 30, 2026.
BACKGROUND
The Equity and Human Relations Advisory Committee (EHRAC) By-Laws (Attachment 1) contain the following information regarding Regular Meetings, Cancellations, and Special Meetings:
Regular Meetings
The Committee shall meet on a quarterly basis, or as needed, on the 4th Tuesday of the months of July, October, January and April at a time and place to be decided by the Committee.
Cancellation of a scheduled meeting/event:
In consultation with the Chair, Regular meetings may be cancelled by the Staff Liaison.
Special Meetings
Special meetings may be called at any time by the Chair or a quorum of the Committee.
Currently there are no special meetings scheduled for January through June 30, 2026. (Attachment 2)
DISCUSSION
In deference to staff and member work and project schedules, EHRAC special meetings are to be limited in number and used for specific, time sensitive and special items related to its workplan. (Attachment 3) EHRAC may form and/or maintain Ad Hoc Subcommittees to meet and discuss special activities, progress on projects, and events on an as-needed basis in between scheduled meetings.
In accordance with the above, and based on the approved EHRAC July 2025 Biannual Workplan, this item for EHRAC’s consideration at the September 16, 2025, Special Meeting, will be to discuss and determine the following dates and time for the below, if so desired:
• February 2026: Community Conversation II
• May 2026: Arab Heritage Month Celebration
• Any other presentations/dates, such as the four (4) DAP Presentation dates, as deemed necessary
a. The DAP Presentations are not events and should thus be tied to a pre-scheduled or planned meeting where consideration of other items will occur.
FISCAL ANALYSIS
None.
ATTACHMENTS
1. 2025-09-16_ATT1_Resolution Amending the EHRAC Bylaws 5.23.2022
2. 2025-09-16_ATT2_EHRAC Posting Schedule 2025-2026
3. 2025-09-16_ATT3_EHRAC July 2025 Biannual Workplan
MOTION
That the Equity and Human Relations Advisory Committee:
1. Discuss the Equity and Human Relations Advisory Committee (EHRAC) meeting needs for January 1, 2026, through June 30, 2026; and
2. If so desired, determine and approve special meeting dates and times for January 1, 2026, through June 30, 2026.