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CC - Approval of Final Plans and Specifications and Authorization to Publish a Notice Inviting Bids for the Culver City Senior Center Courtyard Renovation Project, PF007.
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Meeting Date: January 23, 2017
Contact Person/Dept: Sammy Romo/Public Works-Engineering
Patrick Reynolds/PRCS-Parks Division
Phone Number: (310) 253-5619 / (310) 253-6471
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/18/17); (Email) Senior Citizens (01/18/17); (Email) Culver City Senior Citizens Association Board of Directors (01/18/17); (Email) Parks, Recreation and Community Services Commission (01/18/17)
Department Approval: Daniel Hernandez, PRCS Director (01/13/17)
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RECOMMENDATION
Staff recommends the City Council approve the final plans and specifications and authorize the publication of a notice inviting bids for the Culver City Senior Center Courtyard Renovation Project, PF007.
BACKGROUND
At the December 10, 2007 meeting, the City Council accepted a bequest on behalf of the Culver City Senior Center in the amount of $166,423.35 from Mrs. Gladys L. Paetzold (the Paetzold Bequest). Mrs. Paetzold was a long-time, active member of the Culver City Senior Center and the Culver City Retired and Senior Volunteer Program (RSVP). The only stipulation of the Paetzold Estate is that the funding be used for any project that benefits the Culver City Senior Center, as long as the funds are not used for maintenance and/or operational costs.
At the April 7, 2008 meeting, the City Council reviewed recommendations from the Culver City Senior Citizens Association (CCSCA) Board of Directors (the Board) and the (then) Parks and Recreation Commission regarding the use of the Paetzold Bequest. In support of the Board’s and the Commission’s recommendations, the City Council determined that the funds should primarily be used to remodel the Senior Center Courtyard. Subsequently, at the December 8, 2008 meeting, the City Council adopted a Resolution naming the Senior Center Courtyard in honor of Mrs. Gladys L. Paetzold. The language approved for the dedication plaque was, “Mrs. Gladys L. Paetzold Courtyard.” The plaque will be installed when the renovation has been completed.
In 2010, the City of Culver City entered into a professional services agreement with Land Images Landscape Architecture to produce conceptual designs for the improvements to the Senior Center Courtyard. All three of the designs that were presented to the CCSCA exceeded the level of funding available for the project. Therefore, the Courtyard Project (the “Project”) was delayed.
In early 2015, representatives of the CCSCA Board of Directors and several Association members urged the Parks, Recreation and Community Services Commission (PRCSC) and the City Council to move forward with the Courtyard renovation by adjusting the scope of the Project to accommodate the only available funding source, the Paetzold Bequest. In response to these requests, the City Council allocated $50,000 in Park Improvement Funds for the design of the adjusted scope of work.
At the October 6, 2015 PRCS Commission meeting, the Commission called for public comment on the Senior Center Courtyard Renovation Project, and reached consensus in support of those project components which it was hoped could be realized within the existing budget. At the October 26, 2015 City Council meeting, this adjusted scope of work was presented to the City Council, and the Council approved a professional services agreement with Land Images Landscape Architecture to create a design that would accommodate both the budget and the reduced scope of work.
DISCUSSION
Including interest, the Paetzold Bequest now amounts to approximately $180,000. The following improvements, all of which were previously supported by the CCSCA, the PRCSC and the City Council, are included in the attached plans.
1. Removing the existing fountain and creating a flexible staging area where the fountain was located.
2. Removing the center tree and planter, creating more usable, open plaza space; patching the concrete deck with a permeable paving element.
3. Providing another shade area within the Courtyard.
4. Narrowing the perimeter planters to provide more usable, flexible space within the Courtyard.
5. Adding a shade structure to the existing shade structure to provide more shade over the entire Courtyard.
6. Installing a new, smaller, water-efficient fountain (with dedication plaque) on the opposite side of the plaza.
FISCAL ANALYSIS
There is no fiscal impact created by the approval of the plans and specifications for the Project. There is a nominal cost to the City to publish the Notice Inviting Bids, which has been included in the City Council Adopted Budget for Fiscal Year 2016/2017.
ATTACHMENT
1. Project Plans
2. Specifications
MOTION
That the City Council:
Approve the final plans and specifications and authorize the publication of a notice inviting bids for the Culver City Senior Center Courtyard Renovation Project, PF007.