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Title:
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Adoption of a Resolution Recognizing and Confirming that Personnel of the Culver City Fire Department are Compensated on a Portal to Portal Basis when Assigned to Emergency Incidents in the Jurisdiction of Another Fire Agency.
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City of Culver City, California
Agenda Item Report
Meeting Date: 5/11/15 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Recognizing and
Confirming that Personnel of the Culver City Fire Department are Compensated on
a Portal to Portal Basis when Assigned to Emergency Incidents in the Jurisdiction
of Another Fire Agency.
Contact Person/Dept.:
Michael Bowden/Fire
Phone Number:
(310) 253-5926
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [x] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (05/06/15)
Department Approval:
David White (04/22/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/04/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/05/15)
City Manager Approval:
John M. Nachbar (05/06/15)
RECOMMENDATION:
Staff recommends the City Council adopt a resolution recognizing and confirming
that personnel of the Culver City Fire Department are compensated on a portal to
portal basis when assigned to emergency incidents in the jurisdiction of another fire
agency.
BACKGROUND:
In the 1970s, the State of California was hit hard by a number of devastating
wildfires. Recognizing the need for sharing resources throughout the state during a
large scale emergency, the state developed a program for organizing and sharing
resources during a disaster. Culver City has been participating in this program
(California Master Mutual Aid Agreement) since its inception. This has been a model
program emulated throughout the country. Through this program, resources are
shared not only throughout the state, but at times, personnel may be requested to
respond throughout the United States. The agencies providing resources are
reimbursed for the costs incurred of providing the resources including overtime and
wear and tear on apparatus and equipment.
DISCUSSION:
On January 1, 2015, the State adopted a new California Fire Assistance Agreement
(CFAA) which requires certain documentation for the City to continue to be fully City of Culver City, California
Agenda Item Report
reimbursed. The proposed resolution, if adopted by the City Council, will satisfy the
State’s requirements.
Prior to the adoption of the new CFAA, Culver City was reimbursed for the full cost
of providing firefighters to another jurisdiction including the time travelling to the
incident, all time at the incident, including rest periods, and the time travelling back
to Culver City from the incident. For reimbursement purposes, this was termed
portal-to-portal. The new CFAA requires documentation that the City pays its
employees portal-to-portal to receive the full reimbursement for all time spent at the
incident. The proposed resolution does not change any terms or conditions of
existing MOUs and acknowledges the past practice of paying employees for the
entire time they are away from the City and providing services to another jurisdiction.
FISCAL ANALYSIS:
Without proper documentation for the State’s CFAA, there would be significant loss
of Strike Team reimbursement revenue.
ATTACHMENTS:
Proposed Resolution
MOTION:
That the City Council:
Adopt a resolution recognizing and confirming that personnel of the Culver City
Fire Department are compensated on a portal-to-portal basis when assigned to
emergency incidents in the jurisdiction of another fire agency.