title
CC - CONSENT ITEM: Authorization of the Release of a Request for Proposals for High-Mast Lighting Retrofit Solutions at Various Culver City Parks.
body
Meeting Date: June 23, 2025
Contact Person/Dept.: Dani Cullens/PRCS Department
Phone Number: (310) 253-6471
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/19/2025)
Department Approval: Ted Stevens, PRCS Director (06/02/2025)
______________________________________________________________________
RECOMMENDATION
Staff recommends the City Council authorize the release of a request for proposals (RFP) for high-mast lighting retrofit solutions at various Culver City parks.
BACKGROUND/DISCUSSION
The PRCS Department is seeking to release an RFP for qualified vendors to provide a high-mast lighting retrofit solution through the City’s park system to enhance visibility, improve energy efficiency, and ensure safety. This project will focus on upgrading lighting at the sports courts throughout the park system including lighting for baseball/softball fields, tennis courts, basketball courts, volleyball courts, and Culver City’s Plunge.
The project scope includes the following:
• LED Lighting fixture retrofit.
• Lighting system design and engineering.
• Installation and construction services.
• Project management and coordination.
• Warranty and maintenance support.
The general items of work consist of the removal of the existing high mast lighting poles (where necessary) and equipment, installation of new poles (where necessary), LED high-mast lighting, conduit, wiring, installation and all other apparent facilities in connection to the lighting upgrades found in the plans for the specified project. The work will consist of furnishing equipment and materials not provided by the City, tools, labor, incidentals, and materials. The vendor would need to include payment of prevailing wages.
The resulting contract will also be made available to other public agencies who opt to participate, allowing them to benefit from the negotiated pricing and terms.
FISCAL ANALYSIS
There is no fiscal impact from the release of the RFP for Lighting Retrofit Solutions. The Adopted Budget for Fiscal Year 2025-2026 includes funding in CIP PP010 (Upgrade Vet’s Ball Field Lighting) to support the lighting upgrades at Veteran’s Memorial Park, Syd Kronenthal Park, Culver City Park, Fox Hills Park, Lindberg Park, and Culver West Alexander Park.
ATTACHMENT
None.
MOTIONS
That the City Council:
Authorize the release of a request for proposals for high-mast lighting retrofit solutions at various Culver City parks.