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CC - Authorization to Release a Request for Proposals for Management Services for the City’s Parking Facilities
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Contact Person/Dept: Jeff Muir / Finance
Phone Number: (310) 253-5865
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X]
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/10/16)
Department Approval: Jeff Muir, Chief Financial Officer (03/08/16)
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RECOMMENDATION
Staff recommends the City Council authorize the release of a Request for Proposals (RFP) for management services for the City’s parking facilities.
BACKGROUND
The City owns and operates three parking structures in the downtown area: the Ince Garage, the Cardiff Garage, and the Watseka Garage. These structures were initially built by the former Culver City Redevelopment Agency (former CCRA), and the former CCRA contracted with a parking operator to provide the necessary services to operate the structures. After the dissolution of the former CCRA, the parking structures were ultimately transferred to the City, and the agreement with the current parking operator, Modern Parking Management Services (Modern Parking), also transferred to the City. On January 25, 2016, the City Council approved a fifth amendment to the agreement with Modern Parking to extend the agreement an additional three months, and authorize the City Manager to approve month-to-month extensions up to a total of six months. The purpose of this extension was so that an RFP process could be completed.
DISCUSSION
On January 4, 2016, the City Council approved an agreement with Walker Parking Consultants (Walker) to assist staff in the preparation of requests for proposals for both parking operator services and a parking access and revenue control system. Staff has worked with Walker to develop the RFP for the management of the parking facilities, which includes the three downtown parking structures, the garage underneath City Hall and the Virginia Parking Lot. The RFP will also solicit optional costs for the management of various existing surface lots, valet assist parking attendants, and future parking developments at Parcel B and West Washington. Proposals will include operation of the parking structures in their current state and then the transition to their future state when the parking access and revenue control system equipment is installed.
Walker will continue to assist the City with the management of the RFP process, assisting with initial review of the proposals and interviews of selected finalists, and providing an analysis of the proposals of the finalists. The ultimate recommendation to approve an agreement with a selected parking operator will be made by staff to the City Council for approval.
It is anticipated that a recommendation for contract award will be made in May, and a likely commencement date will be in late June or the beginning of July.
FISCAL ANALYSIS
There is no fiscal impact from this item. The award of an agreement to a parking operator will have a fiscal impact, but funding is included in the current budget and will also be included in the City Manager’s Proposed Budget for Fiscal Year 2016/2017 as well.
ATTACHMENTS
None.
RECOMMENDED MOTION(S)
That the City Council:
Authorize staff to release a Request for Proposals for management of City parking facilities.