City of Culver City, California
Agenda Item Report
Meeting Date: 06/04/2012 Item Number: C-6
CITY COUNCIL AGENDA ITEM: 1) Accept Work Performed by Atlas Allied, Inc.; 2)
Authorize the Filing of a Notice of Completion; and 3) Authorize the Release of
Retention Funds Upon Expiration of the 35-Day Lien Period for the Construction of
the Bristol Sewer Pump Station Improvements and Jasmine, Mesmer, and Overland
Sewer Pump Stations Emergency Bypass Improvements, Project P-521,
Contact Person/Dept.: Andy O’Connell/PW Phone Number: (310) 253-5606
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (05/30/12); (E-Mail)
Atlas Allied, Inc. (05/31/12)
Department Approval:
Charles D. Herbertson (05/23/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/30/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (05/30/12)
City Manager Approval:
John M. Nachbar (05/30/12)
RECOMMENDATION:
Staff recommends the City Council (1) accept the work performed by Atlas Allied, Inc.,
(2) authorize filing a Notice of Completion; and (3) authorize the release of retention
funds in the amount of $27,059.92 upon expiration of the 35-day lien period, for the
Bristol Sewer Pump Station Improvements and Jasmine, Mesmer, and Overland Sewer
Pump Stations Emergency Bypass Improvements, Project P-521
BACKGROUND/DISCUSSION:
On June 27, 2011, the City Council awarded a construction contract to Atlas Allied,
Inc for this project. The Jasmine, Mesmer, and Overland Pump Stations emergency
bypass improvements included the installation of new bypass piping and valves that
allow a mobile diesel pump located at the surface to pump directly from the stations’
wet well and discharge into the existing force main. This will allow the sewage in the
wet well to be bypassed to the force main in case there is failure of the permanent
pumps in the pump station, thus helping to prevent sewer overflows from occurring.
The Bristol Pump Station work included the installation of new concrete pavement; a
storm drainage system; a seven foot high perimeter block wall; a new motorized
steel sliding gate; and a new emergency bypass line and valves.
Atlas Allied, Inc. successfully completed the work as required in the executed
contract dated August 24, 2011. There is a one year warranty on the workmanship
of all work performed beginning at the date of this approval. The construction City of Culver City, California
Agenda Item Report
management, inspection, and materials testing were performed by CivilSource, Inc.
through their on-call general engineering contract.
FISCAL ANALYSIS:
The approved construction contract amount with Atlas Allied, Inc. was $290,640.00,
and the Public Works Director/City Engineer was authorized to approve change
orders in the amount not to exceed $72,674.00. The final construction contract
amount was $297,991.49 and the total construction expenditure was $377,327.49 as
detailed below.
Project Budget
Funding Source Amount
P-521 Sewer Enterprise Fund (20400521) $514,367
Final Project Expenses
Atlas Allied, Inc. original contract amount $290,694.00
Change order amount $ 7,351.49
Construction management, inspection, and testing
consultant services
$ 79,282.00
Total Project Expenses $377,327.49
MOTIONS:
That the City Council:
1) Accept the work by the contractor Atlas Allied, Inc., for the Bristol Sewer Pump
Station Improvements and Jasmine, Mesmer, and Overland Sewer Pump
Stations Emergency Bypass Improvements, Project P-521; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s Office for
recordation; and,
3) Authorize the release of $27,059.92 in retention funds upon expiration of the 35-
day lien period to Atlas Allied, Inc.