City of Culver City, California
Agenda Item Report
Meeting Date: _06/27/11 Item Number: JC-1
CITY COUNCIL AND REDEVELOPMENT AGENCY BOARD AGENDA ITEM: Approval
of an Amendment to the Existing Professional Services Agreement with St. Joseph
Center for the Provision of Homeless Outreach, Supportive Service and Data
Collection for the Period of July 1, 2011 through June 30, 2013.
Contact Person/Dept.: Tevis Barnes,CDD
and Marna Johnson, CDD
Phone Number: (310) 253-5782
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: Agendas and Meetings – Redevelopment Agency (06/22/11);;
Committee on Homelessness (06/16/11); Dr. Karen Lamp, Executive Director, St.
JosephCenter (06/16/11)
Department Approval:
Sol Blumenfeld (06/15/11)
City Attorney Approval:
Carol A. Schwab (by H. Baker) (06/22/11)
Agency General Counsel:
Murray Kane: (06/13/11)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (06/22/11)
City Manager/Executive Director Approval:
John Nachbar (06/22/11):
RECOMMENDATION:
Staff recommendsthat the Agency Board approve an amendment to the
existingprofessional services agreement with St. Joseph Center for the provision of
homeless outreach, supportive service and data collection for the period of July 1,
2011 through June 30, 2013 in the amount of $123,441 per year
BACKGROUND:
On July 26, 2004 the City Council adopted short-term and long-term goals for a
comprehensive strategy to address homelessness in Culver City, including, but not
limited to, joining the Westside Shelter and Hunger Coalition; forming a Citizens
Homelessness Ad Hoc Committee consisting of residents and members of the
business community to advise the City Council on additional strategies to address
homelessness in Culver City; soliciting and securing an organization to provide
homeless outreach, supportive services linkages, as well as data collection
regarding the City’s homeless population; and conducting a homeless study in
collaboration with the Los Angeles Homeless Services Authority (LAHSA).|1010|
Through the Request for Proposals (RFP) process in Fiscal Year 2004/2005 and
Fiscal Year 2008/2009, St. Joseph Center (SJC) was selected to provide homeless
outreach, supportive service, and data collection services.|1010| To prevent a disruption
of services and to allow the SJC Outreach Team to continue to establish and
maintain relationships with the homeless community, a RFP is not recommended at
this time. City of Culver City, California
Agenda Item Report
DISCUSSION:
St. JosephCenter has a strong understanding of Culver City and its community. The
SJC Outreach Teams haveoperated in Culver City for eight years in an informal
manner and, for the last five years, under contract with the City of Culver City and
the Culver City Redevelopment Agency. They are familiar with the general location
and characteristics of Culver City’s homeless population as well as the concerns of
the business owners, City staff, residents, and other social service providers.
Through their years of providing homeless outreach to Culver City, SJC has
established relationships with business owners, the Police Department, and the
homeless population.The Committee on Homelessness has been very pleased with
SJC in their provision of outreach services and assistance in working with the
homeless population in Culver City and recommends that they continue providing
this service.
The proposed agreement with SJC for each of the following two fiscal years includes
the following scope of services which are further detailed and explained in the
attachments:
• Street Outreach and Engagement
• Intake and Assessment
• Case Management
• Referrals and Program Coordination
• Emergency Shelter and Transitional Permanent Housing Placement
• Post Placement/Retention Services
The proposed agreement also includes $4,900 in reimbursable costs for seventy
(70) emergency motel voucher nights at $70 per night and $250 worth of bus tokens.
During the terms of the prior agreements. it was found that shelter beds were not
readily available upon need, and shelter beds are not often appropriate for families
with minor children or persons with disabilities. So, in an effort to accommodate
homeless persons with disabilities or homeless families with minor children, the
proposed agreement continues to include seventy (70) emergency motel voucher
nights.Additionally, fourteen (14) voucher nights out of the seventy (70) voucher
nights will be designated for homeless persons residing in vehicles or RV’s.
Pursuant to Culver City Municipal Code Section 3.07.085.A, this professional
services agreement may be approved without the necessity of formal competitive
bidding, provided that, the agreement is based upon competitive quotations,
whenever practical, from three vendor contractors. Based upon the results of the
last RFP process which yielded two quotations and the importance of the ongoing
relationship between SJC and the City’s homeless population, the City Manager has
determined that it is not practical to obtain competitive quotations.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
The current professional services agreement with SJC expires on June 30, 2011.
The Redevelopment Agency Board Adopted Budget for Fiscal Year 2010/2011
currently includes $123,440in appropriations for homeless outreach services in the
Housing budget, account number 48297100.619800.
The proposed two-year agreement is for an amount not to exceed $123,440
annually (including reimbursable costs) for the period of July 1, 2011 to June 30,
2013; Should the City Council/Agency Board approve the proposed amendment, St.
Joseph Center will continue to outreach four (4) days per week. The detailed Scope
of Services is shown on Attachment 1 for Fiscal Year 2011/2012 and Attachment 2
for Fiscal Year 2012/2013. The City Council Adopted Budget for Fiscal Year
2011/2012 includes a sufficient appropriation to fund this amendmentfor Homeless
Outreach Services in account number 55497100.619800.
ATTACHMENTS:
1. Proposal Plan for Outreach Services for Fiscal Year 2011/2012 and Fiscal Year
2012/2013
2. Fiscal Year 2011/2012 Scope of Services
3. Fiscal Year 2012/2013 Scope of Services
MOTION:
That the City Council and Agency Board:
1. Approve an amendment to the existing Professional Services Agreement with St.
Joseph Center for the Provision of Homeless Outreach, Supportive Services and
Data Collection in the Amount of $123,440(including reimbursable costs)
annually for the two year period from July 1, 2011 through June 30, 2013and,
2. Authorize the City Attorneyand Agency General Counselto review/prepare the
necessary documents; and
3. Authorize the City Manager/Executive Director to execute such documents on
behalf of the City and Agency, respectively;
City of Culver City, California
Agenda Item Report
NOTES:
|1010|St. Joseph Center has been providing a wide array of social services to low-income and homeless
men, women and children on the Westside of Los Angeles County since 1976. Their programs
include a family center, food assistance, child care, job training, money management services and
housing placement. They have an extensive matrix of supportive services which support a homeless
person in all stages of their progress toward self-sufficiency. In addition, St. Joseph Center has
managed a Homeless Service Center since 1981 and has fielded a Dual Diagnosis Outreach Team
since 1996 and a Homeless Senior Outreach Team since 1997.
|1010| The history of the City’s contractual agreements with SJC for homeless outreach, supportive
services and data collection are summarized below;
Date Contract
Approved by
Agency/City Council
Contract
Process
Homeless Services
for the Period
St. Joseph Center
Contract Amount
06/06/05 RFP FY 2005/06 $40,000
07/10/06 Extension FY 2006/07 $42,000
07/16/07 Extension FY2007/08 $47,000
06/23/08 Extension 07/01/08 – 08/31/08 $7,833
08/28/08 RFP FY 2008/09
(09/01/08-06/30/09)
$51,540
(includes reimbursable costs)
06/22/09 Extension FY 2009/10 $59,373
(includes reimbursable costs)
06/28/10 Extension FY 2010/11 $123,441
(includes reimbursable costs)
MEETING DATE: June 27, 2011
AGENDA ITEM: Approval of a Two-Year Professional Services
Agreement with St. Joseph Center for the
Provision of Homeless Outreach, Supportive
Service and Data Collection for the Period of
July 1, 2011 through June 30, 2013.
ATTACHMENTS
Pages
1. Proposal Plan for Outreach Services
for FY 2011/12 and FY 2012/13 1-5
2. Fiscal Year 2011/2012 Scope of Services 6-9
3. Fiscal Year 2012/2013 Scope of Services 10-13
ATTACHMENT 1
1ATTACHMENT 1
2ATTACHMENT 1
3ATTACHMENT 1
4ATTACHMENT 1
5ATTACHMENT 2
6ATTACHMENT 2
7ATTACHMENT 2
8ATTACHMENT 2
9ATTACHMENT 3
10ATTACHMENT 3
11ATTACHMENT 3
12ATTACHMENT 3
13