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CC - (1) Adoption of a Resolution Amending City Council Policy Statements 3001 (Scheduling of Council Chambers) and 3003 (Issuance of City Parking Decals), and Rescinding Resolution No. 95-R005, Which Adopted City Council Policy Statement 2201 (Block Parties); and (2) Direction to the City Manager to Issue an Administrative Policy/Procedure relating to Block Parties, as Recommended by the Ad Hoc City Council Policies Subcommittee
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Meeting Date: December 12, 2016
Contact Person/Dept: Serena Wright-Black/Administrative Services; and Heather Baker, Assistant City Attorney
Phone Number: 310-253-5640; 310-253-5660
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (12/07/16);
Department Approval: Serena Wright-Black, Director of Administrative Services (12/05/16)
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RECOMMENDATION
Staff recommends the City Council (1) adopt a resolution amending City Council Policy Statements 3001 (Scheduling of Council Chambers) and 3003 (Issuance of City Parking Decals), and rescinding Resolution No. 95-R005, which adopted City Council Policy Statement 2201 (Block Parties); and (2) direct the City Manager to issue an Administrative Policy/Procedure relating to block parties, as recommended by the Ad Hoc City Council Policies Subcommittee.
BACKGROUND
On May 23, 2016 City Council created an Ad Hoc City Council Policies Subcommittee (Subcommittee) for the purpose of working with staff from the City Clerk’s and City Attorney’s Offices to review City Council policies and make recommendations to City Council as appropriate. Mayor Clarke and Council Member Eriksson were appointed to serve on the Subcommittee.
DISCUSSION
City Council policies are developed for the purpose of establishing standard practices and procedures for City Council, City Boards and Commissions and City staff to follow. While these policies are updated from time to time to ensure that they are legally compliant and reflect current City practices, it has been many years since there has been a comprehensive review of all City Council policies.
Staff from the City Clerk and City Attorney Offices began meeting with the Subcommittee in July 2016. The focus of the initial meeting was to assess the size and scope of the project and to develop a plan on the best way to approach it. It was determined that policies would be reviewed and revised in sections and submitted to City Council in batches for approval. Further, at the end of the project there will be an assessment of the current numbering system to determine whether this system needs to be reorganized and revised.
City Council Policy Statements are currently organized into five sections:
1) Format, Distribution and Content of Policies
2) Policies Relating to Citizens and Services
3) Polices Relating to Council, Commissions, Boards and Administrative Staff
4) Policies Relating to Employees and Officials
5) Budget Policies
The City Council Policy Statements being presented for consideration at this time are:
2201: Block Parties (Attachment 1 - existing Policy)
3001: Scheduling of Council Chambers (Attachment 2 - existing Policy)
3003: Issuance of City Parking Decals (Attachment 3 - existing Policy)
These policies, in consultation with the Subcommittee and relevant City Departments, have been reviewed and updated to reflect current City practices. The proposed Resolution (Attachment 4) amends adopts amended City Council Policy Statements 3001 and 3003 and rescinds City Council Policy Statement 2201. Review of these policies resulted in a recommendation by the Subcommittee, with concurrence by staff, to convert Council Policy Statement 2201 (Block Parties) to an Administrative Policy/Procedure (Attachment 5). Administrative Policy/Procedures are designed to recognize and provide guidance for areas in which the City Manager exercises or delegates administrative and operational authority. As this project moves forward, the Subcommittee and staff anticipate there will be a number of current City Council Policy Statements that may be recommended for change to Administrative Policies/Procedures.
The Subcommittee and staff will continue with its comprehensive review of all City Council Policy Statements and will bring additional Policies to City Council as soon as practicable.
FISCAL ANALYSIS
There is no direct fiscal impact associated with this project. In the event any changes to any of the individual City Council Policies result in a fiscal impact, those will be identified at the time they are considered by City Council.
ATTACHMENTS
1. 2016-12-12_ATT 1_Council Policy Statement 2201 - Block Parties
2. 2016-12-12_ATT 2_Council Policy Statement 3001 - Scheduling of Council Chambers
3. 2016-12-12_ATT 3_Council Policy Statement 3003 - Issuance of Parking Decals
4. 2016-12-12_ATT 4_ Resolution Amending Policies 3001 and 3003
5. 2016-12-12_ATT 5_Draft Administrative Policy/Procedure Re Block Parties
MOTION
That the City Council:
1. Adopt a resolution amending City Council Policy Statements 3001 (Use and Scheduling of Council Chamber) and 3003 (Issuance of City Parking Permits), and rescinding Resolution No. 95-R005, which adopted City Council Policy Statement 2201 (Block Parties), as recommended by the Ad Hoc City Council Policies Subcommittee; and
2. Direct the City Manager to issue an Administrative Policy/Procedure relating to block parties, as recommended by the Ad Hoc City Council Policies Subcommittee.