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CC - CONSENT ITEM: Approval of General Services Agreements with CR&R, Inc. and RCS Trucking, Inc. for Solid Waste, Recyclables, Organics and Demolition Waste Transport Services Utilizing Alternative Fuel Tractor-Trailers for a Term of Five Years in an Amount-Not-to-Exceed $2,766,026 in Fiscal Year 2025-2026 when Combined with the City’s Fiscal Year 2025-2026 Expenditure with Ecology Auto Parts and an Aggregate Amount-Not-To-Exceed the Adopted Budget for Refuse Disposal Services - Trucking in Subsequent Fiscal Years when Combined with Ecology Auto Parts Expenditures.
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Meeting Date: January 26, 2026
Contact Person/Dept.: Sean Singletary/Public Works-EPO Division
Phone Number: (310) 253-6457
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (01/22/2026)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (07/03/2025)
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RECOMMENDATION
Staff recommends the City Council approve general services agreements with CR&R, Inc. and RCS Trucking, Inc. for Solid Waste, Recyclables, Organics and Demolition Waste Transport Services Utilizing Alternative Fuel Tractor-Trailers for a term of five years an amount-not-to-exceed $2,766,026 in Fiscal Year 2025-2026 when combined with the City’s Fiscal Year 2025-2026 expenditure with Ecology Auto Parts and an amount-not-to-exceed the Adopted Budget for Refuse Disposal Services - Trucking in subsequent fiscal years when combined with Ecology Auto Parts expenditures.
BACKGROUND/DISCUSSION
Culver City’s Public Works Department, Environmental Programs and Operations Division (EPO), operates an in-house waste management collection service for residents and businesses. EPO employs approximately 50 staff members who collect waste, recyclables, organics, bulky items, and construction demolition debris on a daily basis, and operates a 500-ton-per-day transfer station.
Materials collected from the City’s residents and businesses are brought to the Culver City Transfer Station and segregated into four piles of material: solid waste, mixed recycling, organic waste, and construction and demolition materials. The materials are then transferred to large trailers for transport to ultimate processing facilities elsewhere in Southern California. Since 2011, the City relies on third-party haulers to transport these materials to the various disposal and processing facilities.
On May 15, 2025, the City released Request for Proposals (RFP) #2620 for Solid Waste, Recyclables, Organics and Demolition Waste Transport Services Utilizing Alternative Fuel Tractor-Trailers. The RFP required proposers to complete a schedule of compensation chart based on mileage, with increments of 30 miles (0-30, 30-60, 60-90, and greater than 91 miles), including any price increases for each fiscal year. Three firms responded to the RFP, CR&R, Inc., RCS Trucking, Inc. and Ecology Auto Parts, Inc., and their respective proposals were evaluated by staff. On August 11, 2025, City Council awarded a contract to Ecology Auto Parts, Inc. At the time, RCS Trucking, the City’s existing transport service provider, was considered non-responsive because it was unclear whether they were able to provide alternative-fuel tractor trailers as required. Since that time, RCS Trucking has been working on procuring alternative fuel vehicles. Meanwhile, the City’s transition to Ecology has been more challenging than initially anticipated. To assist with the transition, on September 8, 2025, Council approved an amendment to the City’s agreement with RCS Trucking to extend the term to December 31, 2025, at an estimated increase cost of $300,000.
Due to increased volume of materials held at the Transfer Station because of additional materials brought from the Cities of Los Angeles and Santa Monica, there have been occasions when the material cannot be transferred quickly enough due to operational challenges by the trucking contractor. In order to mitigate this issue and keep material moving out of the Transfer Station and to avoid having to turn away additional materials from Los Angeles and Santa Monica, staff is requesting the ability to contract with the other two firms that submitted proposals as back-up transport operators.
The aggregate annual amount for transport services from all three haulers, CR&R, Inc., RCS Trucking, Inc. and Ecology Auto Parts, Inc., shall not exceed $2,766,026 in Fiscal Year 2025-2026.
FISCAL ANALYSIS
The total annual cost of transport services to be provided by RCS Trucking, CR&R, Inc. and Ecology Auto Parks combined is estimated to be $2,766,026. The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding for these agreements in Account No. 20260410.615600 (Refuse Disp Services - Trucking) which can be found in the Public Works Department section of the budget book on page 531 . The cost for services in future years will be included in future fiscal year budgets.
ATTACHMENTS
None.
recommended action
MOTION
That the City Council:
1. Approve five-year general services agreements with CR&R, Inc. and RCS Trucking, Inc. for Solid Waste, Recyclables, Organics and Demolition Waste Transport Services Utilizing Alternative Fuel Tractor-Trailers an amount-not-to-exceed $2,766,026 in Fiscal Year 2025-2026 when combined with the City’s Fiscal Year 2025-2026 expenditure with Ecology Auto Parts and an amount-not-to-exceed the Adopted Budget for Refuse Disposal Services - Trucking in subsequent fiscal years when combined with Ecology Auto Parts expenditures
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.