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Title:
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Approval of Amendment to the Existing Professional Services Agreement with Nickerson Company and Approval of a Professional Services Agreement with APD Consultants, for General Public Works Inspection Services.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
professional services agreement with Nickerson Company and approve a
professional services agreement with APD Consultants to support the Public Works
Department for general public works inspection, for an aggregate not-to-exceed
amount of $65,000 with the agreements expiring on June 30, 2008.
BACKGROUND:
The Engineering Division operations budget includes consultant support for general
public works inspection. There has been an increase in the number of projects in
the private development sector with several especially large projects such as
Symantec development, Culver Studios expansion and Playa Vista traffic mitigation
on Slauson Avenue. In order to provide effective and efficient public works
inspection services on these large projects, utility companies work, and private
residences development, it is proposed that consultant inspection services continue
to supplement the existing full time public works inspector functions. This
arrangement has worked successfully these past two fiscal years and it is
recommended that it continue for the third fiscal year.
DISCUSSION:
Staff received two proposals from companies that have experienced inspectors that
are available for on-call public works inspection services. The first company,
Nickerson Company, submitted a proposal to provide inspection services support at
Meeting Date: 09/24/07 Item Number: C-5
AGENDA ITEM: Approval of Amendment to the Existing Professional Services
Agreement with Nickerson Company and Approval of a Professional Services
Agreement with APD Consultants, for General Public Works Inspection Services.
Contact Person/Dept: Mate Gaspar/PW Phone Number: (310) 253-5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List on September 19, 2007 and Nickerson
Company and APD Consultants via telephone call on September 17, 2007
Department Approval:
Charles D. Herbertson (9/13/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/18/07)
City Controller Approval:
Marlee Chang (09/18/07)
City Manager Approval:
Jerry B. Fulwood (09/19/07) City of Culver City, California
City Council Agenda Item Report
an hourly rate of $80 an hour. Vern Nickerson of Nickerson Company of Manhattan
Beach, a retired Culver City Senior Public Works Inspector, has been under contract
with the City and conducting these general public works inspections. He has
successfully conducted all of the public works inspection services on the Symantec
project. Another company, APD Consultants, submitted a proposal to provide
inspection services support to the City. They have inspectors available that have
many years of experience in municipal inspection services. They are available on-
call for immediate support. They are proposing a billing rate of $85 an hour. Also
both Nickerson Company and APD Consultants have City Council approved
contracts to provide support for construction management and inspection services
for the capital improvement program.
Staff is recommending extending and awarding professional services agreements
with Nickerson Company and APD Consultants, respectively, for the general public
works inspection services. The proposed agreements will expire on June 30, 2008.
The agreements will share an aggregate not-to-exceed cost of $75,000. The City
retains the right to terminate the agreement upon thirty days notice and any time
during the term of agreement. Also, the City will have the right to contract with other
inspectors when it is in the City’s best interest.
FISCAL ANALYSIS:
Nickerson Company’s hourly rate charge for public works inspection services is $80
an hour. APD Consultants hourly rate charge for public works inspection services is
$85 an hour. The budget for this contract is coming from account number
20466100.619800 ($37,500) and 10160500.619800 ($37,500), for a total of $75,000.
ATTACHMENTS
• Copy of APD Proposal
• Copy of Nickerson Proposal
MOTIONS:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
Nickerson Company and approve a professional services agreement with
APD Consultants, for general public works inspection services for a total
aggregate not-to-exceed cost of $65,000, and the agreements expiring on
June 30, 2008. City of Culver City, California
City Council Agenda Item Report
2. Direct the City Attorney to prepare the necessary documents and the City
Manager to execute such documents on behalf of the City.