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Title:
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Consideration of Transferring the Revenue Division of the City Treasurer’s Office to the City Controller’s Office.
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Item Number: A-6 Meeting Date: 03113106
El [X General Fun Fiscal Impact: : Yes Yes [X]
Attachments: [x] Public Hearing: Action Item: x]
AGENDA ITEM: Consideration of Transferring the Revenue Division of the City
Treasurer's Office to the City Controller's Office. REVISED**
Contact Person/Dept.: Jerry Fulwoocl,
Chief Administrative Officer
Phone Number: (310) 253-6000
Public Notification. Master Notification List (03/09/06)
Department Approval:
Jerry B. Fulwood (03/09/06)
City Controller Approval:
Marlee Chang (03/09106)-
CAO Approval: Jerry B. Fulvvoocl
(03/09/06)
City of Culver City, California
City Council Agenda Item Report
That the City Council discuss the concept of transferring the Revenue Division of the
City Treasurer's Office to the City Controller's Office and provide the Chief
Administrative Officer with direction.
BACKGROUND:
At the February 27, 2006 City Council Meeting, Mayor Vera requested that the Chief
Administrative Officer bring to the City Council a discussion item to consider
transferring the revenue function of the City Treasurer's Office to the City
Controller's Office. The following information is provided as background information
to assist with the discussion.
DISCUSSION:
Culver City is unique in that some of its financial responsibilities and functions are
under the jurisdiction of the elected City Treasurer.
Unique Organizational Structure
Culver City's current organizational structure has the City Treasurer directly
responsible as a department head for those functions that are also meant to serve in
an objective review capacity. There are essentially four (4) financial functions in the
City: 1) budget (includes purchasing), 2) accounting (operations such as payroll and
accounts payable as well as general ledger), 3) investments, and 4) revenue
(includes business tax, billing and collections). The first function is in the City
Controller's office and the other three are in the City Treasurer's office.City of Culver City, California
City Council Agenda Item Report
The City Charter
Of the four (4) financial functions mentioned - budget, accounting, investments, and
revenue — only the revenue function is not assigned through the City Charter. The
revenue function is assigned through the Municipal Code and can be directly altered
by majority vote of the Council.
The Charter assigns the Treasurer duties of receiving all monies for the City, and
depositing, investing and disbursing funds. The Charter also assigns the City
Treasurer the duty to "maintain a general accounting system for the City government
and each of its offices, departments and agencies."
Reorganization Option
The City Treasurer's Office has four divisions: Administration (investments),
Treasury (revenue, collection and billing), Accounting (general ledger and audits),
and Accounting Operations (accounts payable, payroll). As mentioned, the revenue
function is currently assigned to the City Treasurer's Office by the Municipal Code.
Therefore, the City Council may decide to move these functions into the City
Controller's Division at any time by adopting an ordinance to amend the Municipal
Code,
FISCAL ANALYSIS:
The fiscal impact, if any, would be dependent upon the direction provided by the City
Council. Should Council direct that a change occur, the potential fiscal impact of
such a change would be provided.
ATTACHMENTS
ATTACHMENTS: Pages
1. Appendix A - Current organizational chart for the Administrative Office
and the City Treasurer's Office 1
2. Appendix B - City Charter and Municipal Code sections pertaining to authority
and responsibilities of the Chief Administrative Officer 2
MOTION:
That the City Council: Consider the proposed reassignment of the revenue
operations and direct staff as deemed appropriate.
MEETING DATE: March 13, 2006
AGENDA ITEM: Consideration of Transferring the Revenue Division of the
City Treasurer's Office to the City Controller's Office.
ATTACHMENTS
Pages
1. Organization Chart — Chief Administrative Office
1
2. Organization Chart — City Treasurer's Office 21
MANAGEMENT
TECHNICAL SERVICES SYSTEMS DEVELOPMENT
ANALYST
MANAGER
COMMUNICATION SERVICES
MANAGER
COMPUTER SERVICES
SAFETY OFFICER WEBMASTER
SENIOR COMPUTER
PROGRAMMER
INFORMATION SYSTEMS ANALYST (2)
" ANALYST (3)
GIS ANALYST
ENTERPRISE
CLERK/EFT (LIMITED}
TELECOMMUNICATIONS
SYS -IEMS ANALYS I
ANALYST
GRAPHIC SERVICES
SENIOR
OFFICE AUTOMATION
COORDINATOR
HELP DESK TECHNICIAN
COMM' I ER
PROGRAMMER
SPECIALIST
GRAPHIC SERVICES
ASS'S I ANT
INFORMATION
ECHNOLOGY
ANALYST
RISK MANAGEMENT
CLAIMS & SAFETY 1_
COORDINATOR
INFORMATION TECHNOLOGY
DIP El: I OR
INFORMATION TECHNOLOGY
ERSONNEL & EMPLOYEE
RELATIONS DIRECTOR
PERSONNEL
BUDGET DIVISION
MANAGER
BUDGETIFINANCE|109| PERSONNEL
SERVICES ANALYST PERSONNEL ANALYST
BUDGET
MANAGEMENT
ANALYST
ADMINISTRATIVE
CLERK
BUYER
PERSONNEL
SERVICES
ASSOCIATE (2)
ASSOCIATE ANALYST
WAREHOUSE
SUPERVISOR
WAREHOUSE
VVORKERIDELIVERY
DRIVER
PERSONNEL
TECHNICIAN
CITY CONTROLLER
PURCHASING
OFFICER
PURCHASING
SECRETARY
CHIEF ADMINISTRATIVE OFFICE
CITY COUNCIL
CHIEF ADMINISTRATIVE
OFFICER
ASSISTANT CHIEF
ADMINISTRATIVE OFFICER
EXECUTIVE ASSISTANT TO
THE CAD
INTERGOVERNMENTAL
RELATIONS OFFICER
GRANTS
ASSOCIATE
ANALYST
ADMINISTRATIVE
SECRETARY
MANAGEMENT
ANALYS
FISCAL YEAR 2005-2006SENIOR ACCOUNT
CLERK
SENIOR ACCOUNT
CLERK (2)
ACCOUNT CLERK
ACCOUNTING
TECHNICIAN
BUSINESS TAX
INSPECTOR (2)
ACCOUNTANT
TREASURY
TREASURY DIVISION
MANAGER
REVENUE
ADMINISTRATION
ACCOUNTING DIVISION
MANAGER
ACCOUNTING
ACCOUNTING DIVISION
MANAGER
OPERATIONS
OFFICE OF THE CITY TREASURER
CITY TREASURER
(Elected)
ADMINISTRATIVE SECRETARY
DEPUTY CITY
TREASURER
SENIOR
ACCOUNTANT
CCRA
ACCOUNTING TECHNICIAN PAYROLL
TECHNICIAN (2)
ACCOUNTING TECHNICIAN
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
ACCOUNTANT II
FIXED ASSETSI
GRANTS
SENIOR ACCOUNT
CLERK (2)
SENIOR ACCOUNT
CLERK
ACCOUNTANT
GENERAL LEDGER
SENIOR ACCOUNT
CLERK/ LTD
-
ACCOUNTANT I*
PAYROLL/GRANTS
*Funded 50% Accounting & 50% Operations
FISCAL YEAR 2005-2006
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