City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council award a construction contract to Hull
Brothers Roofing Company for the Fire Station #2 Building Maintenance Project -
Preventative Maintenance and Re-Roofing, P-932.
BACKGROUND/DISCUSSION:
Fire Station #2 located at 11252 Washington Boulevard was constructed in
1981. It consists of the apparatus/main building and the accessory building. Since
its original construction, there has been no major work done to the roofing systems
of the buildings.
The existing roof at the accessory building has leaks which have caused damage to
the interior. Installing a new roof is required to prevent further damage to the building
interior.
The existing roof at the apparatus/main building is in satisfactory condition and only
requires minor maintenance work.
Bid Process
Per Culver City Municipal Code (CCMC) Section 3.07.090.A, public works projects
with costs that are $30,000 or less and are included in the current fiscal year
adopted budget, shall comply with the informal bid procedures set forth in CCMC
Section 3.07.080.
Meeting Date: 02/28/2011 Item Number: C-4
CITY COUNCIL AGENDA ITEM: Award of a Construction Contract toHull Brothers
Roofing Company for Building Maintenance at Fire Station #2
Contact Person/Dept.: Lee Torres/PW Phone Number: 310-253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (02/23/11); Hull
Brothers Roofing Company and Culver City Roofing Company (02/18/11).
Department Approval:
Charles D. Herbertson(02/17/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/23/11)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (02/23/11)
City Manager Approval:
John M. Nachbar (02/23/11) City of Culver City, California
Agenda Item Report
On November 10, 2010, Staff prepared and issued Request for Bids to three (3)
recommended roofing contractors. On November 23, 2010, staff received the
following bid proposals;
CONTRACTOR BID AMOUNTS
Hull Brothers Roofing Company, Culver City, CA $29,650
Culver City Roofing Company, Los Angeles, CA $42,155
Ayala roofing, Inglewood, CA ‘Did not submit bid’
The City Manager has the authority to approve contracts of $30,000 or less per
vendor per year. However, Hull Brothers Roofing has had other contracts with the
City during this fiscal year that, when added to the subject contract, will exceed the
City Manager’s $30,000 approval authority. Thus, the award of this contract requires
City Council action.
Staff reviewed the bid proposal of the apparent lowest bidder, Hull Brothers Roofing
Company, and found the bid responsive and complete. Hull Brother Roofing
Company has successfully completed past roofing projects for the City, most
recently at SeniorCenter and City Hall, in April and June, 2010, respectively. Hull
Brothers has performed all their work per the Building Code and to the satisfaction of
the City’s Building Safety and Public Works Building Maintenance Staff.
FISCAL IMPACT:
The following chart contains fiscal information regarding award of the contract:
Proposed Project Budget
Funding Source Amount
42000932 $85,000
Total = $85,000
Estimated Project Expenses
Fire Station #2 Building Maintenance Project
– Preventative Maintenance and Re-Roofing
$29,650
10% additional contingency $2,965
Total Estimated Project Expenses $32,615
The City Council Adopted Budget for Fiscal Year 2010/2011 contains sufficient funds
to award the contract. The remaining funds will be used to replace the existing City of Culver City, California
Agenda Item Report
carpet on the second floor of the main building of Fire Station #2. Staff will be
requesting cost estimates from flooring vendors for this work. Any remaining funds
after the carpet replacement will be administratively transferred to Fire Station #1, P-
931.
MOTIONS:
That the City Council:
1) Award a contract toHull Brothers Roofing Company for the building
improvements Fire Station #2, P-932, in the amount of $29,650, based on its
base bid; and,
2) Authorize the Public Works Director/City Engineer to approve change orders in
an amount not-to-exceed $2,965, if necessary; and,
3) Authorize the City Attorney to review/prepare the necessary documents; and,
4) Authorize the City Manager to execute such documents on behalf of the City.