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Title:
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Professional Services Agreement with L.E. Waters Construction Company to construct Risk Management office space in City Hall.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
That the City Council authorize staff to enter into an agreement in an amount of
$12,000 with L.E. Waters Construction Company to construct office space for Risk
Management personnel near Fire Administration on the third floor of City Hall.
BACKGROUND/DISCUSSION:
To effectively manage the City’s workers’ compensation claims, a confidential and
accessible office area for Risk Management staff is crucial. Currently, Risk
Management staff occupies space in both the City Attorney and Administration office
areas. Once recruitments for vacant positions in both of those departments are
complete, office space for the new staff will be needed. This may cause Risk
Management staff to be displaced. In order to accommodate the spatial needs of all
three departments, construction of additional offices is necessary.
On October 18, 2004, the City Council authorized a number of service
enhancements for the Risk Management Division, including the construction of new
offices in the Fire Administration area to house Risk Management staff.
Initially, a company was contracted to install the walls, doors, and windows
according to a set of drawings and work specifications. As installation began, work
was stopped because the materials being used did not meet with the City’s building
code. After discussions with the company, it was determined that they did not have
the correct materials required to complete the job to Code.
Meeting Date: 07/11/05 Item Number: A-5
AGENDA ITEM: Consideration to Enter into an Agreement with L.E. Waters
Construction Company to Construct Risk Management Office Space in City Hall.
Contact Person/Dept.: Nick Kimball,
Management Analyst
Phone Number: (310) 253-5682
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List (7/6/05); L.E. Waters Construction Co., PAG Construction, Inc.,
and Savant Construction Inc. (7/7/05)
Department Approval:
Deborah Fancett 6/22/05
CAO Approval:
Deborah Fancett for Jerry Fulwood 7/5/05
Interim City Controller Approval:
Marlee Chang 7/5/05City of Culver City, California
City Council Agenda Item Report
Subsequently, Public Works solicited bids from construction companies to complete
the office construction. The work will include the construction of three offices with
steel stud walls and the installation of doors and interior wall windows. The following
three companies submitted bids:
Bidder Bid Amount
L.E. Waters Construction Co.
PAG Construction Inc.
Savant Construction, Inc.
$11,368
$12,683
$17,810
It is recommended that L.E. Waters Construction Co. be hired to construct the three
offices. L.E. Waters Construction Co. is the low bidder and has provided a detailed
work and cost proposal (Attachment 1). The total estimated cost for the work is
$11,368. Staff is recommending that an additional 5% be approved to cover any
possible contingency; therefore, staff requests a total of $12,000 for this contract.
In addition to the work included in the contract, the HVAC system and sprinkler
heads must be altered. Public Works staff will be reconfiguring the HVAC system
and a company has been scheduled to reposition the sprinkler heads at a cost of
$1,410; for a total project cost of $13,410.
FISCAL ANALYSIS:
There are sufficient funds in the Risk Management Furniture and Furnishings
account, 3092110.740100, to cover the cost of the proposed contract with L.E.
Waters Construction Co. ($12,000) and the $1,410 to reposition the sprinkler heads.
ATTACHMENTS:
1. L.E. Waters Construction Co. Bid PackageCity of Culver City, California
City Council Agenda Item Report
MOTION:
That the Council:
1. Authorize staff to enter into an agreement in an amount of $12,000 with L.E.
Waters Construction Co. to construct office space for Risk Management
personnel;
2. Direct the City Attorney to prepare the necessary documents; and
3. Authorize the Chief Administrative Officer to execute the agreement on behalf of
the City.
MEETING DATE 7/1 1 /05
AGENDA ITEM Consideration to Enter into an Agreement with L E Waters
Construction Company to Construct Risk Management Office
Space in City Hall
ATTACHMENTS
Page
1 L E Waters Construction Co Bid Package
1-6Estimator Maria R Antonicelll
Preliminary Schedule 4 Weeks
Estimate # 05 299
Reviewed By
6100 Wilshire Blvd Suite 830 Los Angeles CA 90048
Phone (323) 935-7877 / FAX (323) 935-7890
Email jeff wolf@culvercity org
ATTACHMENT 1
LE WATERS
BID SUMMARY
CONSTRUCTION CO
Owner Culver City Estimate Date June 15 2005
Property 9770 Culver Blvd Revision #
Suite # 3rd Floor Usable Square Feet 416
Tenant Public Works
I NO SCOPE ITEM % OF TOTAL PRICE/SF COST
1 1 800 BUILDING PERMIT NIC $0
2 1 750 PROTECTION 6% $1 56 $650
3 1 770 FINAL CLEAN UP 4% $1 08 $450
4 2 050 DEMOLITION MC $0
5 4 400 STONE / MARBLE / GRANITE NIC $0
6 5 100 MISCELLANEOUS STEEL NIC $0
7 6 130 ROUGH CARPENTRY MC $0
8 6 220 MILLWORK MC $0
9 8 200 DOORS / FRAMES / HARDWARE 23% $633 $2 635
10 8 810 GLASS & GLAZING 8% $227 $945
11 9 130 ACOUSTICAL TILE NIC $0
12 9 250 FRAMING & DRYWALL 46% $1262 $5250
13 9 680 FLOOR COVERING NIC $0
14 9 900 PAINT & WALL COVERING NIC $0
15 13 001 FIRE EXTINGUISHERS & CABINETS MC $0
16 12 500 WINDOW COVERING NIC $0
17 13 001 APPLIANCES NIC $0
18 13 800 FIRE / LIFE! SAFETY NIC $0
19 15 300 FIRE SPRINKLERS NIC $0
20 15 400 PLUMBING NIC $0
21 15 500 HVAC NIC $0
22 16 001 ELECTRICAL NIC $0
23 16 002 - TELE / DATA & CABLING NIC $0
SUBTOTAL 87% $23 87 $9 930
$1 91
$1 55 $794
I GENERAL CONDITIONS
FEE
I
$643 I
I GRAND TOTAL $27 33 $11,368 I
05 299 9770 Culver Blvd 3rd Fl C l ye City
Printed 6/15/2005Page 1 of 1
05 299 9770 Culver Blvd 3rd Fl Culver City
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LE WATERS
QUALIFICATIONS
CONSTRUCTION CO
EXCLUSIONS
ALTERNATES
Owner Culver City Estimate Date June 15, 2005
Property 9770 Culver Blvd Revision #
Suite # 3rd Floor Useable Square Feet 416
Tenant Public Works
QUALIFICATIONS
1 This proposal is based on job walk of June 13 2005 with Jeff Wolf|1010|Building Management/Owner will provide a temporary location for a trash dumpster|1010|Building Management/Owner will provide parking for L E Waters' employees and subs
4 Work to be completed during regular work hours ( 6am to 6pm )|1010|This proposal is good for 30 days, due to current severe steel supply shortages
EXCLUSIONS|1010|Correction of existing non-code complying construction or base building deficiencies|1010|Removal of hazardous materials asbestos removal and containment
3 Building upgrades
or ADA upgrades that may be required by the city|1010|Plan check corrections or changes requested by field inspectors
5 Space planning architectural electrical mechanical and structural design and calc's
6 Costs for Plan Check and Permit Fees
7 Work not included in the bid breakdown|1010|Window covering window tinting or painting/repair of existing window mullions|10 10|Labor to relocate existing furnishings to allow for construction
10 Parking fees
11 Electrical in new walls
I
ALTERNATES (G C 'S AND FEES INCLUDED)
I
6100 Wilshire Blvd, Suite 830, Los Angeles CA 90048
Phone (323) 935-7877 / FAX (323) 935-7890
Email Jeff wolf@culvercity orgLE WATERS
BID DETAILS
CONSTRUCTION CO
Owner Culver City
Property 9770 Culver Blvd
Suite # 3rd Floor
Tenant Public Works
Estimate Date
Revision #
Useable Square Feet
06/15/05
416
NO SCOPE ITEM QTY UNIT UNIT COST TOTAL|109| 1 800 BUILDING PERMIT
NIC
1 800 BUILDING PERMIT TOTAL $0|109| 1 750 PROTECTION
Protect existing finishes
Dust control
Total for above|109| Is|109| Is|109| Is $650 $650
1 750 PROTECTION TOTAL $1350|109| 1 770 FINAL CLEAN UP
Final cleaning
Dumpster for daily clean up
Total for above|109| Is|109| Is|109| Is $450 $450
1 770 FINAL CLEAN UP TOTAL $450|109| 2 050 DEMOLITION
NIC
2 050 DEMOLITION TOTAL $0|109| 4 400 STONE / MARBLE / GRANITE
NIC
4 400 STONE / MARBLE / GRANITE TOTAL $0|109| 5 100 MISCELLANEOUS STEEL
NIC
5 100 MISCELLANEOUS STEEL TOTAL $0|109| 6 130 ROUGH CARPENTRY
NIC
6 130 ROUGH CARPENTRY TOTAL|109| 6 220 MILLWORK
NIC
6 220 MILLWORK TOTAL $0
Re 05 290 9770C Ive BN.9 3rd Fl C Ive Cky
Printed 5/15/2005
Page 1 of 4L E WATERS
BID DETAILS
CONSTRUCTION CO
Owner Culver City Estimate Date
Property 9770 Culver Blvd Revision #
Suite # 3rd Floor Useable Square Feet
Tenant Public Works
06/15/05
416
NO SCOPE ITEM QTY UNIT UNIT COST TOTAL|10 9| 8 200 DOORS / FRAMES / HARDWARE
DOORS
To be provided by tenant
FRAMES
3 0 x 7-6 Aluminum Frame for Single Door w/Integrated
Sidehte (Custom Color) 3 ea
HARDWARE
To be provided by tenant 1 Is
LABOR 1 Is
Total for above 1 Is $2 635 $2 635
8 200 DOORS / FRAMES! HARDWARE TOTAL $2,835
10 8 810 GLASS & GLAZING
1/4 clear tempered frame by others 63 sf
Total for above 1 Is $945 $945
8 810 GLASS & GLAZING TOTAL $945
11 9 130 ACOUSTICAL TILE
NIC
9 130 ACOUSTICAL TILE TOTAL $0
12 9 250 FRAMING & DRYWALL
Interior Partition Ceiling height 71 If
Frame for new door and sidelight 3 ea
Total for above 1 Is $5 250
Insulation in new walls NIC
$5 250
9 250 FRAMING & DRYWALL TOTAL $5,250
13 9 680 FLOOR COVERING
NIC
9 680 FLOOR COVERING TOTAL $0
14 9 900 PAINT & WALL COVERING
NIC
9 900 PAINT & WALL COVERING TOTAL $0
File 05 299 0770C Iva Blvd 2rd Fl C le City
Printed 6/15/2005
Page 2 of 4LE WATERS
BID DETAILS
CONSTRUCTION CO
Owner Culver City Estimate Date
Property 9770 Culver Blvd Revision #
Suite # 3rd Floor Useable Square Feet
Tenant Public Works
06/15/05
416
NO SCOPE ITEM QTY UNIT UNIT COST TOTAL
15 13 001 FIRE EXTINGUISHERS & CABINETS
NIC
13 001 FIRE EXTINGUISHERS & CABINETS TOTAL $0
16 12 500 WINDOW COVERING
NIC
12 500 WINDOW COVERING TOTAL
$0
17 13 001 APPLIANCES
NIC
13 001 APPLIANCES TOTAL $0
18 13 800 FIRE / LIFE / SAFETY
NIC
13 800 FIRE I LIFE I SAFETY TOTAL $0
19 15 300 FIRE SPRINKLERS
NIC
15 300 FIRE SPRINKLERS TOTAL $0
20 15 400 PLUMBING
NIC
15 400 PLUMBING TOTAL $0
21 15 500 HVAC
NIC
15 500 HVAC TOTAL $0
22 16 001 ELECTRICAL
NIC
16 001 ELECTRICAL TOTAL $0
23 16 002 TELE / DATA & CABLING
NIC
16 002 TELE / DATA & CABLING TOTAL $0
Fit 05 299 9770 C hne Blird 3ni Ft C Ms City
Page 3 of 4
Print d 0/15/2005L E WATERS
BID DETAILS
CONSTRUCTION CO
Owner Culver City
Property 9770 Culver Blvd
Suite # 3rd Floor
Tenant Public Works
Estimate Date
Revision #
Useable Square Feet
06/15/05
416
NO SCOPE ITEM QTY UNIT UNIT COST TOTAL
GENERAL CONDITIONS
Based on Job Costs 8 % $9 930 $794
GENERAL CONDITIONS TOTAL $794
FEE
Based on GC & Job Costs 6 % $10 724 $643
GRAND TOTAL
Grand Total
FEE TOTAL|109| Is $11 368
$643
$11 368
GRAND TOTAL $11,368
Fll 05 29 5770 C lv Blvd 3rd Fl Culver Clly
Printed 8115/k105
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