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EHRAC - ACTION ITEM: (1) Observe the Administration of the Oath of Office to Reappointed or Newly Appointed Equity and Human Relations Advisory Committee Members, as deemed necessary by direction of the City Clerk; and (2) Select by a Majority Vote a Chairperson (Chair) and a Vice Chairperson (Vice Chair) to serve in those capacities until the next reorganization in July 2025 or thereafter.
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Meeting Date: July 23, 2024
Contact Person/Dept: Michelle Hamilton / Human Resources
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/18/2024); (E-Mail) Meetings and Agendas - Equity & Human Relations Advisory Committee (07/18/2024); (E-Mail) All City Staff (07/18/2024)
Department Approval: Dana Anderson, Human Resources Director (07/18/2024)
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RECOMMENDATION
Staff recommends that the Equity & Human Relations Advisory Committee (EHRAC): (1) observes the Administration of the Oath of Office to any reappointed or newly appointed EHRAC Member, as deemed necessary; and (2) selects, by majority vote, a Chairperson (Chair) and Vice Chairperson (Vice Chair) to serve in those capacities until the next reorganization in July 2025 or thereafter.
BACKGROUND/DISCUSSION
Administration of the Oath of Office
(1) At the June 10, 2024, Culver City, City Council Meeting, the City Council reappointed Samia Bano, Rebecca Rona-Tuttle and Carlos Valverde to the EHRAC, reappointed Jezenia Aguirre to the EHRAC Labor Representative seat, and appointed Benicio Mora-Fattorini, to the Youth seat.
Selection of the Chair and Vice Chair
(2) The EHRAC Bylaws require the Committee to annually designate officers from among its membership. Per Section III of the EHRAC By-laws:
A. Designation of Officers at each meeting in July, the Committee shall elect its officers consisting of
Chair and Vice Chair, both of whom shall serve at the pleasure of the Committee.
B. Duties of the Officers
1. The Chair shall preside at all Committee meetings.
2. The Vice-Chair shall perform the duties of the Chair in their absence.
PROCEDURE
Administration of Oath of Office
To begin the new term(s), the Committee Secretary will administer the Constitutional and Loyalty Oaths to the reappointed and newly appointed Committee member(s), if deemed necessary by the City Clerk’s office. Both members and the body Secretary will sign duplicate originals of the document(s) and both members will retain a signed document.
Selection of the Chair and Vice Chair
Only those members present at the meeting shall have the right to vote, and the candidate receiving the majority of votes of those present shall be declared the “Chair” and/or “Vice Chair.”
The function of Chair and Vice Chair are rotated among the members of a CBC to allow the members to develop leadership skills in running a meeting.
AUTHORITY
The City Handbook for Commissions, Boards, and Committees (CBC) provides the policies and best practices for CBCs to follow. As referenced on page 15 of the CBC handbook, “each CBC shall reorganize by electing one of its members to serve as Chair, and one as Vice Chair, each who shall serve at the pleasure of the CBC.”
FISCAL ANALYSIS
There is no fiscal impact associated with this agenda item.
ATTACHMENTS
1. 2024-07-23_ATT_Resolution Amending the EHRAC Bylaws_05222022
MOTION
That the Equity and Human Relations Advisory Committee:
(1) Observes the Administration of the Oath of Office to any newly appointed or re-appointed EHRAC Member, as deemed necessary by the direction of the City Clerk
(2) Select, by majority vote, a Chair and Vice Chair to serve in those capacities until the next reorganization in July 2025 or thereafter.