title
CC - CONSENT ITEM: Approval of a Five-Year General Services Agreement with Odyssey Power to Perform On-Call Repairs to the City's Backup Power Generators in an Amount Not-to-Exceed $50,000 Annually for an Aggregate Amount Not-to-Exceed $250,000 Over the Five-Year Term of the Agreement.
body
Meeting Date: June 23, 2025
Contact Person/Dept: Gary Wansley/Public Works - Maintenance Operations
Joe Susca/Public Works - Administration
Phone Number: 310-253-6444/5636
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (06/19/2025); Odyssey Power (05/21/2025); Bay City Electric Works (05/21/2025); Valley Power Systems (05/21/2025)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (06/03/2025)
_____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve a five-year general services agreement with Odyssey Power to perform on-call backup generator repairs at City-owned facilities in an amount not-to-exceed $50,000 annually, for a total amount not-exceed $250,000 over the five-year term.
BACKGROUND
The City owns 20 different critical facilities that have emergency backup power generators equipped with switching gear that automatically starts the generator when grid-supplied electricity fails. The City’s critical facilities with on-site generators include City Hall, the Police Station, all three fire stations, the Communications Tower at Bill Bott’s Field, the Transportation facility, the Senior Center, the Veterans Memorial Complex, and all the sewage pumping stations.
The generators and switching gear are manufactured by Generac, Cummins, John Deere, Olympian, Onan, Detroit Diesel, Kohler and Katolight.
DISCUSSION
On March 20, 2025, staff released Request for Proposals No. 2603 (the “RFP”) to perform on-call generator and switching gear repairs over five years in an amount up to $50,000 annually. Proposals were due on April 17, 2025. The City received a total of three proposals. The proposals were evaluated using the following criteria contained in the RFP:
Evaluation Criteria: Maximum Points
Qualifications of proposed project team 35
Similar services performed for other customers 35
Price _30
Total Score 100
Following are the results:
Name Regular Labor Parts Mark Up Total Points
Odyssey Power $186/hour 20% 99
Bay City Electric Works $195/hour 30% 96
Valley Power Systems $210/hour 30% 28*
*Valley Power Systems failed to submit a proposal and only submitted a Price Schedule.
Odyssey Power has experience repairing and maintaining the various make/model generators the City owns. The company is located in Orange, California. They have been in business for over 25 years, and they have their own fleet of trucks with 40 crewmembers to serve their Southern California customers. Their references are excellent, and staff recommends selecting Odyssey Power to enter into a five-year agreement to begin July 1, 2025.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding in the amount of $50,000 for the first year of the five-year agreement in Account No.10160230.619800 (Public Works Building Maintenance - Other Contractual Services). If approved, staff will include funding for the future years of the agreement in subsequent fiscal year budgets.
MOTIONS
That the City Council:
1. Approve a five-year general services agreement with Odyssey Power in an amount not-to-exceed $50,000 annually for an aggregate amount not-to-exceed $250,000 for the five-year term to perform on-call backup generator and switching gear repairs at various City-owned facilities; and
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.