title
EHRAC - ACTION ITEM: (1) REVIEW EHRAC’S CURRENT AD HOC SUBCOMMITTEES AS OF THE MAY 12, 2026, SPECIAL MEETING; (2) DISSOLVE EXISTING AD HOC SUBCOMMITTEES WHOSE OBJECTIVES HAVE BEEN MET; (3) FILL VACANT POSITIONS AND/OR ADJUST EXISTING AD HOC SUBCOMMITTEES, AS DEEMED APPROPRIATE; AND (4) IF SO DESIRED FORM NEW AD HOC SUBCOMMITTEES IN ACCORDANCE WITH APPROVED EVENTS AND PROJECTS AND APPOINT MEMBERS THERETO.
body
Meeting Date: July 28, 2026
Contact Person/Dept.: Michelle Hamilton/Human Resources
Phone Number: (310) 253-5647
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/23/2026) ; (E-Mail) Meetings and Agendas - Equity & Human Relations Advisory Committee (07/23/2026); (E-Mail) All City Staff (07/23/2026)
Department Approval Name, Title Date: Dana Anderson, Chief Human Resources Officer (07/23/2026)
_____________________________________________________________________
RECOMMENDATION
Staff recommends the Equity and Human Relations Advisory Committee: (1) review EHRAC’s current Ad Hoc Subcommittees as of the May 12, 2026, Special Meeting; (2) dissolve existing ad hoc subcommittees whose objectives have been met; (3) fill vacant positions and/or adjust existing ad hoc subcommittees, as deemed appropriate; and (4) if so desired, form new ad hoc subcommittees in accordance with approved events and projects and appoint members thereto.
BACKGROUND
Per the EHRAC By-laws (see section IV. A), the Committee may form Ad Hoc subcommittees to meet and discuss special activities, events, and topics on an as needed basis. There are important differences between a “standing committee” and an “ad hoc committee” under the Ralph M. Brown Act (Brown Act).
Standing committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Standing committees require staffing. Ad hoc subcommittees, on the other hand, are not subject to those requirements.
Additionally, as provided in the Brown Act, a standing committee has a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body.
An “ad hoc” subcommittee serves only a limited or single purpose, and it is dissolved when the specific task is completed. Ad hoc subcommittees are limited to less than a quorum, which, for the EHRAC, is up to four (4) members. Under the Brown Act and consistent with past practice, once an ad hoc subcommittee’s project has been completed, the Committee should make a motion to dissolve such Ad Hoc subcommittee.
DISCUSSION
Discussion of the status of current Ad Hoc Subcommittees (Attachment 1) while addressing the need to dissolve, modify and/or create ad hoc subcommittees
Staff recommends that EHRAC consider the following:
Dissolution of the following:
• Any Ad Hoc Subcommittee whose objectives have been met.
Fill vacancies and/or adjust the following as deemed appropriate:
• Addition of Member to the Youth Advisory Board Ad Hoc Subcommittee.
Creation of the following and Appoint Members thereto:
• Any Ad Hoc Subcommittee deemed necessary in accordance with approved events and projects.
FISCAL ANALYSIS
There are no fiscal impacts associated with this report.
ATTACHMENTS
1. 2026-07-28_ATT1_ EHRAC Ad Hoc Subcommittee Roster as of May 12, 2026
recommended action
MOTION(S)
That the Equity and Human relations Advisory Committee:
1. Review EHRAC’s current Ad Hoc Subcommittees as of the May 12, 2026, Special Meeting;
2. Dissolve existing ad hoc subcommittees whose objectives have been met;
3. Fill vacant positions and/or adjust existing ad hoc subcommittees, as deemed appropriate; and
4. If so desired, form new ad hoc subcommittees in accordance with approved events and projects and appoint members thereto.