City of Culver City, California
Agenda Item Report
Meeting Date: 11/7/11 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Approval of a Request for Proposal for Landscape
Architecture Services for the West Washington Area Improvement Plan – Phase IV.
Contact Person/Dept.: Elaine Warner
Phone Number: 310.253.5777
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (11/03/11)
Department Approval:
Sol Blumenfeld (10/11/11)
City Attorney Approval:
Carol A. Schwab (by H. Baker) (11/07/11)
Chief Financial Officer Approval
Jeff Muir (11/02/11)
City Manager Approval:
John M. Nachbar (11/03/11)
RECOMMENDATION:
Staff recommends the City Council approve a Request for Proposal (“RFP”) for
landscape architecture services for West Washington Area Improvement Plan –
Phase IV.
BACKGROUND:
In December 2007, the Culver City Redevelopment Agency approved a multi-phase
Area Improvement Plan along West Washington Boulevard to improve the physical
and economic quality of the area. A key component of this Area Improvement Plan
involves the installation of streetscape medians. Pursuant to the Cooperation
Agreements between the City and the Agency, such medians are proposed to be
funded by the City using former Agency funds. Use of the former Agency funds for
construction is predicated on the on-going median maintenance being carried out
through an assessment district. Both Phase I and Phase II project areas have
successfully formed assessment districts. Phase I completed construction in
November 2010 and Phase II construction was recently completed. Phase III
construction documents, for the replanting of five existing medians, are in
development. Landscape architecture services are now required to prepare the
conceptual plans for Phase IV.
City of Culver City, California
Agenda Item Report
DISCUSSION:
An RFP has been developed for the City Council’s approval. Staff proposes that the
RFP will be sent to a select group of landscape architects to solicit responses. The
scope of work for Phase IVII involves the continuation of the programming
developed in Phase I and Phase II and includes the preparation of plans for multiple
medians within the Phase IV area. Similar to the previous phases, the proposed
landscaping will be drought tolerant and low maintenance. All the medians will
include uplighting or other lighting elements to illuminate the medians (i.e. palm
trees) at night. The goals of the median design are to beautify the area and
complement ongoing redevelopment efforts.
Additionally, the scope shall include identifying the feasibility for bike lanes or
“sharrows” as well as a gateway treatment located at the City’s West Boundary near
Walgrove Avenue. These medians function as a potential gateway to the AIP areas.
Should the City Council approve the item as recommended this evening, staff
proposes the following schedule for the RFP process:
Proposals due - Monday, December 5, 2011.
Interviews conducted - Friday, December 9, 2011.
Agency City Council consideration of contract award Monday - December 12, 2011
FISCAL ANALYSIS:
There is no fiscal impact caused by the review and approval of the RFP. Funds for
this project have been appropriated and will be funded from former Agency Tax
Exempt bond funds now held by the City (Business Unit 48892695).
ATTACHMENTS:
Draft Request for Proposal
MOTION:
That the City Council:
Approve the Request for Proposal for landscape architecture services for West
Washington Area Improvement Plan – Phase IV and direct the City Manager to
distribute it accordingly.
MEETING DATE: 11.07.11
AGENDA ITEM: Consideration of Request for Proposal for Landscape
Architecture Services for West Washington Area
Improvement Plan – Phase IV.
ATTACHMENTS
Pages
1. Draft Request for Proposal 1-4
W est Washington West Washington
Area Improvment Plan
Phase IV
REQUEST FOR PROPOSALThe Culver City Redevelopment Agency (“Agency”) is seeking proposals for landscape design
services for landscaped medians along a nine block stretch of the West Washington Boulevard com-
mercial corridor designated as the “West Washington Area Improvement Plan—Phase IV” . This is
the fourth phase of a multi-phase project which includes commercial facade rehabiliation grant
program, graphic identity banner, and green zone incentive program.
The project involves the installation of landscaped medians in the center of Washington Blvd. The
objective of the Area Improvement Plan is to coordinate public and private reinvestment in the area.
Phase I and Phase II have been completed and construction documents are currently being
prepared for Phase III.
LOCATION
The Area Improvement Plan is generally located on Washington Blvd., West of the 405, and East of
Lincoln Blvd. in Culver City. Specifically, Phase IV is bounded by Walnut Avenue on the West and
Beethoven Street to the East.
Phase IV Detail
Area Improvement Plan|10101010|PHASE|101010|3SCOPE OF WORK - PHASE IV
The scope of work involves the continuation of streetscape median programming developed in Phase
I and Phase II. The work includes the preparation of plans and designs for multiple medians within the
Phase IV Improvement Plan Area. The median planting must be drought tolerant and low maintenance,
complement the median designs for Phase I and Phase II and comply with local traffic and engineering
guidelines. Queen palm tree planting is a requirement in the project plant palette due to traffic circula-
tion considerations. Additionally, the scope shall include the development of a gateway element that
compliments the Phase III planting design at the intersection of Washington Blvd. and Wade Street.
All medians will include uplighting to illuminate planting. The goal of the median design is to create a
connection between AIP phases, beautify the area and complement ongoing redevelopment efforts.
The selected firm will prepare design plans and construction documents and specifications for the proj-
ect as well as participate in three community meetings. In addition, they will coordinate design work
with the Public Works Department, the City’s Traffic Engineer and provide construction management
services.
Phase I and Phase II Medians - Illustration
Phase III IllustrationPROPOSAL FORMAT
All proposals must be on company letterhead, signed by a company officer, and include ALL of the
following information:
A summarized Scope of Work as provided above, with schedule for deliverables related to
design, construction document preparation, survey work, removal of trees, lighting, utility
research, striping (to include bike lane consideration), opinion of probable cost for construction
and maintenance, and construction management and administration.
List of all staff with related work experience who will work on the project and their level of
involvement.
Illustrative materials that represent the design intent.
Proposed schedule for work.
A not-to-exceed fee for all items in Scope of Work as well as an hourly fee for extra work as
requested by the Agency, both during and outside of normal business hours.
Three references, including a contact name, phone number and associated project.
Proposals received no later than Monday, December 5, 2011.
Interviews will be conducted on Friday, December 9, 2011.
Contract Award slated for Monday, December 19, 2011
If you have any questions or would like further information regarding this request please call Elaine
Gerety Warner at 310.253. 5777.
SCOPE OF WORK (continued)
Phase III Gateway Medians at Wade Avenue and Washington Blvd.