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Title:
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(1) Waiver of the Formal Competitive Bidding Process as Authorized by § 3.07.065(C) of the Culver City Municipal Code and (2) Approval of the Purchase a CUES West Portable Closed Circuit Television Sewer Line Inspection System through an Authorized Distributor, Plumbers Depot, Inc.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council (1) waive the formal competitive bidding process
for the purchase of a CUES West (CUES) portable closed circuit television sewer
line inspection system (CCTV System) as authorized by § 3.07.065(C) of the Culver
City Municipal Code and (2) approve the purchase of the CCTV System through an
authorized distributor, Plumbers Depot, Inc., in the amount of $89,990.00
BACKGROUND:
The Public Works Department is responsible for maintaining 86 miles of
underground sewer lines. The Department’s Sewer Maintenance Division cleans on
average 9,600 feet of sewer lines per week by flushing and high-pressure water
jetting. Additionally, the Sewer Maintenance Division routinely responds to calls of
possible sewer backups, odors, or other problems in the system. These problems
are often out of sight and can not be diagnosed without adequate CCTV inspections.
Currently, Staff must contact vendors to perform CCTV inspections, which can
cause delays and can cost approximately $2,500 per spot inspection. The
recommended CCTV System will allow the Department to diagnose sewer problems
in a timely manner.
Meeting Date: 03/10/08 Item Number: C-7
AGENDA ITEM: (1) Waiver of the Formal Competitive Bidding Process as
Authorized by § 3.07.065(C) of the Culver City Municipal Code and (2) Approval of
the Purchase a CUES West Portable Closed Circuit Television Sewer Line
Inspection System through an Authorized Distributor, Plumbers Depot, Inc.
Contact Person/Dept.:
Eric Mirzaian
Public Works-Maintenance Operations
Phone Number:
(310) 253-6410
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Master Notification List (03/05/08); Plumbers Depot, Inc. 03/03/08.
.
Department Approval:
Charles D. Herbertson (02/28/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/04/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (03/04/08)
City Manager Approval:
Jerry B. Fulwood (03/05/08) City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
Staff recommends that the formal competitive bidding process be waived per Culver
City Municipal Code § 3.07.065(C). Within the past year, the City of Ontario
purchased a CCTV System from CUES that is identical to the system Staff is
recommending for purchase. Section 3.07.065(C) of the Municipal Code allows for
exemption from the formal competitive bidding process if supplies or equipment can
be purchased from a vendor that has offered the same terms and conditions to
another public agency through a competitive bidding process. The City of Ontario
released a Notice Inviting Bids in May of 2007 for the purchase of their CCTV
System. CUES has agreed to offer the same model CCTV System under the same
terms and condition to the City of Culver City.
Staff reviewed and tested several different models of CCTV Systems and
determined this particular CUES model to be the most effective at meeting the
operational needs of the department.
FISCAL ANALYSIS:
There is sufficient funding available in the fiscal 2007-08 Sewer Division budget in
account 20466100.514100 – Departmental Special Supplies, for the requested
purchase of the CCTV System:
ATTACHMENTS:
1. Letter of agreement from CUES West to offer the same terms and conditions
provided to the City of Ontario.
2. Copy of the City of Ontario’s Notice Inviting Bids.
3. Copy of the City of Ontario’s Purchase Order for their CCTV System.
MOTION:
That the City Council:
1. Waive the formal competitive bidding procedure as authorized by § 3.07.065(C)
of the Culver City Municipal Code; and,
2. Authorize the purchase of a CUES portable CCTV System through Plumbers
Depot, Inc. in the amount of $89,990.00; and,
3. Authorize the City Attorney to review/prepare the necessary documents and
authorize the City Manager to execute such documents on behalf of the City