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(CC) - CONSENT ITEM: Approval of a Professional Services Agreement with Professional Health Services, Inc. in an Annual Amount Not-to-Exceed $56,640 to Provide Onsite Annual Physicals to Culver City Fire Department (CCFD) Firefighters.
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Meeting Date: November 13, 2023
Contact Person/Dept: Roger Braum/Fire Department
Phone Number: (310) 253-5915
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (11/07/2023);
Department Approval: Kenneth Powell, Fire Chief (10/20/2023)
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RECOMMENDATION
Staff recommends the City Council approve a professional services agreement with Professional Health Services, Inc. in an annual amount not-to-exceed $56,640 to provide onsite annual physicals to Culver City Fire Department (CCFD) firefighters.
BACKGROUND/DISCUSSION
The health and safety of the members of the Culver City Fire Department is a high priority. Annual comprehensive firefighter physicals will reduce the risk of injury, illness, and morbidity to CCFD firefighters, while improving the health and safety, and therefore effectiveness, of firefighters in protecting life, property, and the environment.
CCFD is guided by two standards that provide recommendations for the health and safety of firefighters: 1) NFPA 1582: The Standard on Comprehensive Occupational Medical Program for Fire Departments; and 2) The Center for Public Safety Excellence (CPSE) Commission on Fire Accreditation international (CFAI), the organization overseeing CCFD’s accreditation. Both place emphasis on firefighter health and safety. NFPA 1582 7.1.2 states, “Occupational medical evaluations shall be conducted as a baseline for surveillance and annually thereafter.” The CPSE accreditation model criterion 11.B.1 states, “The agency provides for initial, regular, and rehabilitative medical and fitness evaluations.”
CCFD strives for continuous improvement and adherence to best practices and standards. The addition of NFPA 1582-compliant annual firefighter physical evaluations will allow the department to comply with the most up-to-date health and safety standards and ensure the wellbeing of firefighters and the public.
The request for proposals was posted on PlanetBids on September 28, 2023. On October 4, 2023, two responses were received by the City’s Purchasing Division. A summary of the proposals is below:
• Professional Health Services, Inc. with an annual cost of $56,640 to provide firefighter physicals for 67 CCFD firefighters.
• Pinnacle Training Systems with an annual cost of $129,375 to provide firefighter physicals for 67 CCFD firefighters.
Staff reviewed the two bids and found Professional Health Services, Inc. to have submitted the lowest responsive bid. Staff reviewed the proposal from Professional Health Services, Inc. and found all documents and attachments to be responsive and complete and in compliance with City policy and requirements. Professional Health Services, Inc. was established in 1960 and has been providing NFPA 1582-compliant physicals to firefighters for many years both in California and throughout the Nation.
Once approved, the first annual physicals will be performed in February 2024, and annually each February thereafter.
FISCAL ANALYSIS
The professional services agreement with Professional Health Services, Inc. would be for a maximum of $56,640 annually. Ongoing funds for the service were approved in the Adopted Budget for Fiscal Year 2023-2024 and are currently available in Account 10145200.614100 (Fire Department Suppression - Medical Services).
ATTACHMENTS
None.
MOTION
That the City Council:
1. Approve a professional services agreement with Professional Health Services, Inc. in an annual amount not-to-exceed $56,640 to provide onsite annual physicals to Culver City Fire Department (CCFD) firefighters;
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.