City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council discuss the subject of the Culver City Summer
Concert Series (Concert Series) in general and, if desired, provide direction related
specifically to a potential 2014 Culver City Summer Concert Series (2014 Series),
including the selection of a music producer for the 2014 Series.
BACKGROUND/DISCUSSION:
For 17 years, through the summer of 2011, the Concert Series was funded by the
former Culver City Redevelopment Agency (Former CCRA). During this time, Gary
Mandell of Boulevard Music has served as the producer of the Concert Series.
Shortly after September 30, 2007, upon Mr. Mandell’s contract expiration, staff
released a Request for Proposals (RFP) for Music Producer Services for the Culver
City Music Festival. There were five responses to the RFP, which included a
response from Boulevard Music (Mr. Mandell). After thorough review of the
responses, the Former CCRA Board awarded a contract to Boulevard Music to
Meeting Date: 11/25/13 Item Number: A-1
CITY COUNCIL AGENDA ITEM: (1) Discussion of the Culver City Summer Concert
Series and (2) (If Desired) Provide Direction Related Thereto.
Contact Person/Dept.:
Shelly Wolfberg, Assistant to the City
Manager
Phone Number:
(310) 253-6000
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No []
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Gary Mandell and Meetings and Agendas – City Council (11/19/13)
Department Approval:
Martin R. Cole (11/19/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (11/19/13)
Chief Financial Officer Approval:
Jeff Muir (11/19/13)
City Manager Approval:
John M. Nachbar (11/19/13) City of Culver City, California
Agenda Item Report
produce the Concert Series. The following table summarizes the past five years of
concert production services as provided by Mr. Mandell:
City Council/Former
CCRA Approval
Date
Number of
Concerts/Year
Agreement
Amount Funding Source
February 4, 2008 Eight in 2008 $55,000 Former CCRA & Sony
February 2, 2009 Nine in 2009 $60,000 Former CCRA & Sony
February 1, 2010 Eight in 2010 $55,000 Former CCRA & Sony
February 28, 2011 Eight in 2011 $55,000 Former CCRA & Sony
February 27, 2012 Four in 2012 $ 7,500 Sony & 2011 Sponsors
April 8, 2013 Six in 2013 $16,960
General Fund, Sony,
Cultural Affairs
Foundation & Cultural
Trust Fund
Staff does not believe the issuance of an RFP at this time will have significantly
different results from the process undertaken in 2007.
The contracts for the 2012 and 2013 Concert Series were budgeted by the City as
follows:
Funding Source 2012 2013
General Fund $0 $7,000
2011 Sponsors $7,000 $0
Cultural Trust Fund $0 $5,000
Sony Contribution $2,500 $2,500
Cultural Affairs Foundation $0 $2,460
TOTAL $7,500 $16,960
Given the dissolution of redevelopment agencies in February, 2012, the City has
wrestled with continuing this event in an environment with significantly fewer
resources. As noted in the Fiscal Impact section of this report, it is estimated there
is $17,000 available for a 2014 Concert Series. Subject to tonight’s discussion and
confirmation with Mr. Mandell, it seems possible to hold a 2014 Concert Series of six
concerts (the same as in 2013). Any final agreement would be subject to negotiation
and drafting of a new MOU.
In planning ahead for a potential 2014 Concert Series, staff is seeking City Council
direction at this time. The City Council may wish to consider the following options:
City of Culver City, California
Agenda Item Report
1. Direct staff to enter into negotiations with Boulevard Music to hold a 2014
Concert Series within the available funding provided in the City Council
Adopted Budget for Fiscal Year 2013/2014.
2. Direct staff to issue a Request for Proposals to solicit proposals for concert
series production services.
3. Given current resources, determine to take alternative action.
Future Recommendations from the Cultural Affairs Commission
Pursuant to the provisions of the Culver City Municipal Code, the Cultural Affairs
Commission is tasked with reviewing the Cultural Trust Fund and making a
recommendation for the use of available funds to the City Council. The Commission
will be reviewing the Cultural Trust Fund during the first quarter of calendar year
2014 and making recommendations as part of the Fiscal Year 2014/2015 budget
process. For this year, the timing of the preparation of this staff report and the
planning time necessary for a potential concert series in 2014 do not permit the
completion of the Commission’s review prior to the City Council’s consideration of
this item. Staff estimates $10,000 is available from the Cultural Trust Fund for the
2014 Concert Series.
FISCAL ANALYSIS:
Currently, the City Council has appropriated $7,000 for a potential 2014 Concert
Series as part of the City Council Adopted Budget for Fiscal Year 2013/2014
(Account Number 48155441.619800). Approximately $10,000 is expected to be
available from the Cultural Trust Fund.
ATTACHMENTS:
1. Financial report from Gary Mandell for the 2013 Concert Series.
MOTION:
That the City Council:
1. Direct staff to enter into negotiations with Boulevard Music to hold a 2014
Concert Series within the available funding provided in the City Council
Adopted Budget for Fiscal Year 2013/2014; City of Culver City, California
Agenda Item Report
OR
2. Direct staff to issue a Request for Proposals to solicit proposals for concert
series production services for 2014;
OR
3. Provide alternate direction to staff.
MEETING DATE: November 25, 2013
AGENDA ITEM: (1) Discussion of the Culver City Summer Concert
Series and (2) (If Desired) Provide Direction Related
Thereto.
ATTACHMENT
Pages
Financial report from Gary Mandell for the 2013 Concert Series 1-2
Artists Check # Amount
DOUG MACLEOD 16897 850
MIGHTY ECHOES 16898 750
RYAN SHUPE 16927 1750
BRENDA LEE EAGER 16941 1500
ALBRT LEE 16974 2000
RICARDO LEMVO 16993 1500
LED ZEPAGAIN 17014 1300
ZEPAGAIN STRINGS 17015 630
TOTAL 10280
PRODUCTION
TECHNOLOGY ARTISTS 16896 1250
TECHNOLOGY ARTISTS 16926 1250
TECHNOLOGY ARTISTS 16942 1250
TECHNOLOGY ARTISTS 16973 1250
TECHNOLOGY ARTISTS 16992 1250
TECHNOLOGY ARTISTS 17016 1250
PRODUCER'S FEE 5714.77
TOTAL PRODUCTION 13214.77
HOUSE MGT/STAFF
HAYNES 16976 1440
PAYROLL STAFF 2628.54
CA PANTHER SECURITY 17060 1044
HAYNES 17092 2880
TOTAL 7992.54
Marketing/Print
Speed Pro Imaging 109.5
SALES FEE (SPONSORS) 2000
Graphic Design
KATHY WEIL 17061 500
TOTAL PRINT/DESIGN 609.5
TOTAL SUPPLIES 803.19
Health Dept Permit 16803 160
Total all Expenses 35060
Total Sponsorships 30360
TOTAL TICKETS SOLD 4700
Total Collected 35060
TOTAL NET 0HOSP/SUPPLES
TRADER JOES 7.78
34.36
19.36
46.5
34.02
32.48
30.35
TOTAL 204.85
S&F 41.02
20.35
39.03
53.73
TOTAL 154.13
VONS 27.46
STAPLES 10.1
16979 GRAINGERS 406.65
TOTAL ALL SUPPLIES 803.19
Culver City Volvo 1000
Goldrich & Kest Industries, LLC. 1000
Riordan Plumbing 2000
Sony Pictures 0
Music Munchers 750
City Tavern/Rush 750
Brotman Hospital 500
Cavanaugh Realty 500
Culver Studios 1000
Culver Hotel 0
PS 310 500
Martin Guitars 0
Culver City 16960
meghan sahli 500
Michael Kayem New 500
Dave Voncannon 250
LYFE 2000
coldstone 150
Wildcraft 1000
REED'S BEV 1000
TOTAL 30360
TICKET SALES
11-Jul 97
18-Jul 52
25-Jul 51
1-Aug 107
8-Aug 51
15-Aug 112
TOTAL 470
TOTAL CASH 4700
TOTAL RECEIVED 35060