City of Culver City, California
Agenda Item Report
Meeting Date: 01/28/13 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Award of a Contract to Malibu Pacific Tennis
Courts, Inc., as the Lowest Responsive and Responsible Bidder, for the
Construction of the Fox Hills Park Playground Project, PZ-958.
Contact Person/Dept.: Patrick Reynolds,
Parks Manager
Phone Number: 310-253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (01/23/13); (Email /
Telephone) All bidders (01/23/13).
Department Approval:
Dan Hernandez (01/10/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/22/13)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (01/23/13)
City Manager Approval:
John M. Nachbar (01/23/13)
RECOMMENDATION:
Staff recommends the City Council award a contract to Malibu Pacific Tennis Courts,
Inc., as the lowest responsive and responsible bidder, in the base amount of
$93,999 for the construction of the Fox Hills Park Playground Project, PZ-958.
BACKGROUND:
At the August 6, 2012 City Council meeting, the City Council (1) approved the
purchase of Kompan playground equipment in an amount not to exceed $96,000
from U.S. Communities; (2) approved the final plans and specifications; and, (3)
authorized the publication of a notice inviting bids for the Fox Hills Park Playground
Project (PZ-958).
Should the City Council award this contract, the Fox Hills Park Playground will
experience a complete renovation of the playground area for children ages 2 – 5 and
the area for children ages 5 – 12. State-of-the-art equipment will be installed to
promote a variety of physically and mentally challenging play activities. The
installation of ADA ramps will provide accessible routes for children of all ages and
abilities. The existing sand fall surface will be replaced with Engineered Wood Fibar,
which is also an American Society for Testing and Materials (ASTM) certified
accessible surface and safe loose fill fall surface. Taken together, these
improvements will make the new playground 100% accessible.
City of Culver City, California
Agenda Item Report
DISCUSSION:
On November 26, 2012, the City Clerk’s Office staff publicly opened the bids. Nine
contractors responded with the following bid amounts:
1 Malibu Pacific Tennis Courts, Inc. $ 93,999.00
2 Creative Nile Builders, Inc. $ 114,200.00
3 Cicero Engineering $ 117,796.00
4 RE Schultz Construction $ 120,360.00
5 Greenland Construction, Inc. $ 148,850.00
6 G2K Construction, Inc. $ 146,000.00
7 Fast Track Construction Corp. $ 156,974.00
8 ADDSCAPE $ 162,750.00
9 New Visions Construction $ 167,020.00
Staff reviewed the nine sets of contractor bid documents and determined that Malibu
Pacific Tennis Courts, Inc. submitted the lowest total base bid. Staff reviewed the
bid proposal from Malibu Pacific Tennis Courts, Inc. and found its bid responsive
and complete. Its bid bond, contractor’s license, and worker’s compensation
insurance were reviewed and determined to meet City requirements. Construction
management and inspection of the project will be conducted by City staff.
FISCAL ANALYSIS:
There are currently sufficient funds available for the construction of the Fox Hills
Park Playground Project in Capital Improvement and Acquisition (General) Funds
Account Number 42080000.730100.PZ958 of the City Council Adopted Budget for
Fiscal Year 2012/2013. In addition to the base bid amount of $93,999, staff is
requesting authority to approve up to $20,000 for contingencies (for a total not-to-
exceed amount of $113,999).
MOTIONS:
That the City Council:
1. Award a contract to Malibu Pacific Tennis Courts, Inc., as the lowest responsive
and responsible bidder, for the Fox Hills Park Playground Project, PZ-958, in the
amount of $93,999 based on its base bid; and,
2. Authorize the Parks Division Manager to approve change orders in an amount
not-to-exceed $20,000 if necessary; and,
City of Culver City, California
Agenda Item Report
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.