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Title:
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(1) Acceptance of Work Performed by Malibu Pacific Tennis Courts, Inc.; (2) Authorization to file a Notice of Completion; and, (3) Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period, for the Fox Hills Park Playground Project, PZ-958.
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City of Culver City, California
Agenda Item Report
Meeting Date: 10/28/13 Item Number: C-8
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Malibu
Pacific Tennis Courts, Inc.; (2) Authorization to file a Notice of Completion; and, (3)
Authorization to Release the Retention Payment after the Expiration of the 35-Day
Lien Period, for the Fox Hills Park Playground Project, PZ-958.
Contact Person/Dept.: Patrick Reynolds,
Parks Manager
Phone Number: 310-253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (10/22/13); (E-Mail)
Parks, Recreation and Community Services Commission (10/23/13); (E-Mail) Malibu
Pacific Tennis Courts, Inc. (10/23/13).
Department Approval:
Dan Hernandez (10/17/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (10/21/13)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (10/22/13)
City Manager Approval:
John M. Nachbar (10/22/13)
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by Malibu Pacific
Tennis Courts, Inc.; (2) authorize the filing of a Notice of Completion; and (3)
authorize the release of the retention payment in the amount of $4,465.08 after the
expiration of the 35-day lien period, for the Fox Hills Park Playground Project, PZ-
958.
BACKGROUND:
At the August 6, 2012 City Council meeting, the City Council (1) approved the
purchase of Kompan playground equipment in an amount not to exceed $96,000
from U.S. Communities; (2) approved the final plans and specifications; and, (3)
authorized the publication of a notice inviting bids for the Fox Hills Park Playground
Project (PZ-958). On January 28, 2013, the City Council awarded a construction
contract to Malibu Pacific Tennis Courts, Inc. in the amount of $93,999 along with a
$20,000 change order authority provided to the Parks Division Manager, for a total
not-to-exceed amount of $113,999 for the Project.
DISCUSSION:
The Fox Hills Park Playground has undergone a complete renovation of the
playground area for children ages 2 – 5 and the area for children ages 5 – 12.
State-of-the-art equipment was installed to promote a variety of physically and City of Culver City, California
Agenda Item Report
mentally challenging play activities. The installation of ADA ramps has provided
accessible routes for children of all ages and abilities. The sand fall surface was
replaced with Engineered Wood Fibar, which is an American Society for Testing and
Materials (ASTM) certified accessible surface and safe loose-fill fall surface. These
improvements have made the new playground 100% accessible.
FISCAL ANALYSIS:
For this Project, expenditures to date are $92,654.01. One change order in the
amount of $3,531.54 was approved by the Parks Division Manager, bringing the total
expenditure amount (including the requested retention payment of $4,465.08) to a
total of $100,650.63. There are currently sufficient funds available for the retention
payment for the Fox Hills Park Playground Project in Capital Improvement and
Acquisition (General) Funds Account Number 42080000.730100.PZ958 of the City
Council Adopted Budget for Fiscal Year 2013/2014.
MOTIONS:
That the City Council:
1. Accept the work performed by Malibu Pacific Tennis Courts, Inc. for the Fox Hills
Park Playground Project, PZ-958; and,
2. Authorize the Parks Division Manager to execute the Notice of Completion and
submit it to the Los Angeles County Recorder’s Office; and,
3. Authorize the City Manager to release $4,465.08 in retention funds to Malibu
Pacific Tennis Courts, Inc. after the expiration of the 35-day lien period.