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CC - CONSENT ITEM: Approval of an General Services Agreement with American Restore in the Amount of $425,763 to Install Concrete Overlay on the Transfer Station Tipping Floor.
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Meeting Date: October 13, 2025
Contact Person/Dept.: Javier De La Cruz, Public Works Department
Phone Number: (310) 253-6421
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/08/2025)
Department Approval: Yanni Demitri,(09/23/2025) _____________________________________________________________________
RECOMMENDATION
Staff recommends City Council approve a general services agreement with American Restore in an amount not-to-exceed $425,763 to install a concrete overlay on the existing transfer station tipping floor.
BACKGROUND
The City owns and operates a 500 ton per day solid waste and recycling Transfer Station Facility located at 9255 Jefferson Boulevard operating six days a week. The tipping floor is operational between the hours of 4:30 am and 4:00 pm, Monday through Friday, and from 5:30 am to 1:00 pm on Saturday. All inbound collection trucks dump their loads on the upper-level tipping floor, and a large tractor loader pushes the material through an opening in the tipping floor and into transfer trucks parked on the lower level. Culver City also collects construction and demolition debris which is tipped on the upper level of the transfer station. Construction and Demolition debris is extremely heavy, and the loading activities wear the surface of the tipping floor. In addition, the tractor loader and newer collection vehicles are much heavier than those used 10 years ago which is contributing to the surface degradation.
Over the years, the tipping floor has been overlaid with concrete EucoFloor 404 product in segments to prevent disruption in operations and for cost savings. The overlay concrete EucoFloor 404 product has proven to be effective due to its durability, chemical resistance and quick installation.
DISCUSSION
A section of 3,000 square feet of the tipping floor that was last overlaid with concrete EucoFloor 404 product in 2011 has been showing signs of surface degradation. The signs of surface degradation include surface cracks that allow water intrusion into the tipping floor during rainy days. Water intrusion into the tipping floor can compromise the structural integrity of the steel components due to corrosion. In September 2025, American Restore performed a site visit and provide a cost proposal of $425,763 to overlay the 3,000 square feet segment with concrete EucoFloor 404 product.
American Restore is the only company in the State of California certified to install the EucoFloor 404 product specified. Per Culver City Municipal Code Section 3.07.055.C, these services are exempt from formal competitive bid requirements as American Restore is the sole source for installation of this product. The Public Works Department has determined, in writing, after conducting a good faith review that there is only one source for the requested equipment, goods, supply or service. American Restore has provided written documentation (Attachment 1) confirming it is the only company that can provide the specifically desired installation of the EucoFloor 404 Product, as they did previously in 2017, 2020 and 2023 when City Council approved similar action. Therefore, this contract qualifies as sole source procurement.
FISCAL ANALYSIS
Funding for this project was included in the Adopted Budget for Fiscal Year 2025-2026 in the Capital Improvement Program. There is sufficient funding for the agreement with American Restore, in the amount of $425,763 in CIP No. PZ948 (Transfer Station Improvements) which can be found on page 589 of the budget book in Fund 202 (Refuse Disposal Fund).
ATTACHMENTS
1. 2025-09-16-ATT-CC-Sole_Source_Letter-American_Restore
MOTION(S)
That the City Council:
1. Approve a general services agreement with American Restore to install a concrete overlay on the Transfer Station floor, in an amount not-to-exceed $425,763; and
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.