City of Culver City, California
Agenda Item Report
Meeting Date: 08/24/09 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Award of a Contract to Sierra Pacific Electrical as
the Lowest Responsive and Responsible Bidder for the Construction of the Culver
West Alexander Park Rehabilitation (Phase II) - Lighting Improvements, P-835
Contact Person/Dept.: Hong Wang/Public
Works Department
Phone Number: (310) 253-5604
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [ ] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agendas and Meetings – City Council (08/19/09); (XXXXX)
Parks and Recreation Commission (08/19/09); (Phone) All eleven bidders (8/19/09)
Department Approval:
Charles D. Herbertson (08/13/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/19/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (08/19/09)
City Manager Approval:
Mark Scott (08/19/09)
RECOMMENDATION:
Staff recommends the City Council award a contract to Sierra Pacific Electrical as
the lowest responsive and responsible bidder for the construction of the Culver West
Alexander Park Rehabilitation (Phase II) - Lighting Improvements, P-835 (Project) in
the amount of $71,350.
BACKGROUND:
Phase I of the Project included a new jogging trail and landscaping; demolition and
removal of an existing vacated restroom, the softball infield, and horseshoe pits;
seeding and new turf in the former softball infield; enlarging the existing group picnic
area; and the installation of rock climbing play equipment. The Phase I construction
was completed in the Fall of 2008.
Phase II of the Project includes the removal of the obsolete sport lighting fixtures, the
installation of 14-foot high walkway lights along the jogging path, 4-foot high bollard
lights in the McConnell pathway, and security lights at the recreation building. LED
luminaries, which have longer life expectancy and less energy consumption, have
been specified throughout this project.
On April 13, 2009, the City Council approved the Phase II final plans and
specifications and authorized the advertising for construction bids.
City of Culver City, California
Agenda Item Report
DISCUSSION:
The Project was advertized for construction bids in the local newspaper, on the City’s
website, and in trade journals. Seven general contractors purchased the plans and
specifications. On August 6 2009, the Deputy City Clerk publicly opened bids. Eleven
contractors responded with the following bid amounts:
Contractor Base Bid Alternate Bid
Amounts Amounts
1 Sierra Pacific Electrical $71,350 $35,483
2 California Professional Engineering $78,695*
($80,195)
$34,425
3 Electro Construction Corp. $94,451 $41,610
4 Pro Tech Engineering, Corp. $97,400 $68,400
5 Fluoresco Lighting-Sign $99,929 $60,900
6 MS Navarro Engineering $106,151 $45,109
7 Freeway Electric $114,114*
($117,114)
$53,608
8 C.T. & F. $123,366 $51,540
9 Torres Construction Corp. $129,138 $28,100
10 Steiny And Company, Inc. $131,317 $57,525
11 Bergelectric Corporation $158,560 $23,974
*: Bidder made tabulation error. The corrected total is in ( ).
Staff reviewed the eleven sets of contractor bid documents. All the bid documents
were found to be responsive and complete. Per the project specifications, the lowest
bid is determined by the lowest total base bid. Staff reviewed the bid of the apparent
lowest bidder, Sierra Pacific Electrical, and found the bid documents responsive and
complete. In its bid, the cost difference is $10,465 between LED fixtures (base bid)
and regular metal halide fixtures. In evaluating the bidder’s responsibility, staff
reviewed Sierra Pacific Electrical’s bid bond, contractor’s license, worker’s
compensation insurance, qualifications and prior lighting project experience all of
which were determined to meet City requirements.
Sierra Pacific Electrical has completed similar projects for other local municipal
agencies. Representatives from the City of Riverside and City of Beaumont indicated
that Sierra Pacific Electrical performed in an excellent manner on their street lighting
projects.
Should the City Council award the contract, the construction on the project is expected
to commence in October 2009 and be completed by the end of 2009. All adjacent
property owners will be notified of the dates of construction. The construction
management and inspection of the project will be conducted by Public Works
Department staff.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
A Land and Water Conservation Fund (LWCF) Grant and Los Angeles County
Proposition A Excess Funds provide the majority of the funding for the Culver West
Alexander Park Rehabilitation Project. A summary of the project budget and estimated
expenditures are included in the following tables:
Current Project Budget P-835
Available Funding Amount
42300835 – Grants Capital $ 76,757
42000835 – Capital Improvements &
Acquisitions (General Fund)
$513
41900835 – Park Facilities (New Development
Impact Funds)
$2,430
Total = $ 79,700
Estimated Project Expenses
Construction $71,350
Contingency (10%), if necessary $ 7,135
Construction Management and Inspection by
staff
$0
Total = $78,485
ATTACHMENTS:
1. Location Map
MOTIONS:
That the City Council:
1. Award a contract to Sierra Pacific Electrical as the lowest responsive and
responsible bidder for the Culver West Alexander Park Rehabilitation (Phase
II) - Lighting Improvements, P-835, in the amount of $71,350, based on its
base bid; and,
2. Authorize the Public Works Director/City Engineer to approve change orders in
an amount not-to-exceed $7,135, if necessary; and,
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 8/24/09
AGENDA ITEM:
Award of a Contract with Sierra Pacific Electrical for
the Construction of the Culver West Alexander Park
Rehabilitation (Phase II) - Lighting Improvements, P-
835
ATTACHMENTS
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Culver West Alexander Park
Rehabilitatlion (Phase II) -
Lighting Improvements,
P- 835
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Legend