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CC - CONSENT ITEM: (1) Authorization to Increase Spending Authority by $60,000 for an Aggregate Total of $110,000 for Software Purchases through CDW Government Inc. to Support Cybersecurity, Data Protection, and Enterprise System Needs; and (2) and Authorization to the City Manager to Approve Amendment(s) in an Additional Amount Not-to-Exceed 10% of the Authorized Amount for Unanticipated Costs.
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Meeting Date: March 9, 2026
Contact Person/Dept: Johnnie Griffing / IT Department
Phone Number: (310) 253-5976
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/04/2026)
Department Approval: J.R. Wright, Chief Information Officer (02/27/2026)
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RECOMMENDATION
Staff recommends the City Council (1) authorize an increase in spending authority in an amount not-to-exceed $60,000 for an aggregate total of $110,000 for software purchases through CDW Government Inc. (CDWG) to support cybersecurity improvements, data protection requirements, and additions to existing enterprise systems for the remainder of the fiscal year; and (2) authorize the City Manager to approve amendment(s) in an additional amount not-to-exceed 10% of the authorized amount for unanticipated costs.
BACKGROUND
The City relies on a variety of enterprise software systems to support daily operations across departments. These systems require periodic updates, license adjustments, and replacement of legacy technologies to maintain security, reliability, and operational continuity.
The Information Technology Department purchases many software solutions through CDWG, an authorized reseller that provides competitive pricing across a wide range of software products used by the City. CDWG provides access to cooperative purchasing contracts and pricing that allows the City to obtain software products at favorable rates without conducting separate procurements.
DISCUSSION
The IT Department has purchased several software solutions from CDWG in Fiscal Year 2025-2026 under the City Manager’s $50,000 purchasing authority. The IT Department is planning several additional software purchases during the remainder of Fiscal Year 2025-2026 to support cybersecurity and data protection improvements and to supplement existing enterprise systems already in use by the City. Planned purchases included replacement of legacy antivirus software, implementation of immutable storage capabilities for enhanced ransomware protection and retention, and license additions and enhancements to existing systems.
Software purchases will be made through CDWG pursuant to Culver City Municipal Code Section (CCMC) Section 3.07.055.E, which allows for the purchase of computer software and related services without formal bidding.
Additionally, the City utilizes cooperative purchasing agreements available through CDWG pursuant to CCMC Section 3.07.055.G, which allows purchases based on competitively bid contracts established by other public agencies.
Staff recommends establishing a not-to-exceed spending authority that allows the City to procure required software to respond promptly to cybersecurity needs and operational requirements while maintaining continuity of services.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding for software purchases in an additional amount not-to-exceed $60,000.00 for an aggregate total of $110,000 plus a 10% contingency in Account No. 10124100.600200 (Information Technology - Repairs and Maintenance) which can be found on page 265 of the Budget Book.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Authorize an increase in spending authority in an amount not-to-exceed $60,000 for an aggregate total of $110,000 for software purchases through CDW Government Inc. or any approved reseller; and
2. Authorize the City Manager to approve amendment(s) in an additional amount not-to-exceed 10% of the authorized amount for unanticipated costs; and
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.