City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize the purchase of a portable electronic
message board from United Traffic Services & Supply in the amount of $18,186.
BACKGROUND:
The Public Works Department’s Maintenance Operations Division regularly performs
local repairs on portions of City streets and public rights-of-way. The scope of work
can include minor pothole repairs, resurfacing of portions of a street, curb and
sidewalk repairs, and tree trimming. Often, the work performed by Public Works
Staff can require traffic control to detour traffic or block lanes. Currently, Staff
utilizes traffic cones and barricades for traffic control and rents electronic message
boards from vendors when needed. Electronic message boards are effective traffic
control devices as they can be visible from far distances by motorists, and can alert
motorists of upcoming street work. Electronic message boards also provide
additional safety to Staff since they can be easier to see than traffic cones and
barricades.
Owning an electronic message board will allow Public Works Staff to not rely on
renting equipment and will ensure that the equipment for adequate traffic control is
readily available, especially in times of emergency work. The electronic message
board can also be utilized to advertise upcoming street improvement projects,
anticipated road closures and citywide events.
Meeting Date: 06/23/08 Item Number: C-9
AGENDA ITEM: Authorization to Purchase a Portable Electronic Message Board
from United Traffic Services & Supply.
Contact Person/Dept.:
Eric Mirzaian
Public Works-Maintenance Operations
Phone Number:
(310) 253-6410
Fiscal Impact: Yes [x] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: Master E-Mail Notification List (06/18/08); United Traffic Services &
Supply (06/16/08).
.
Department Approval:
Charles D. Herbertson 6/12/2008
City Attorney Approval:
Carol Schwab (by H. Baker) (06/18/08)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/18/08)
City Manager Approval:
Jerry B. Fulwood (06/18/08) City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
Public Works Staff received the following three quotes for this equipment:
United Traffic Services & Supply…………………$18,186 (tax included)
Wanco, Inc………………………………………….$18,300 (tax not included)
Capitol Barricade Safety & Sign………………….$18,899 (tax not included)
In accordance with Culver City Municipal Code § 3.07.055, staff solicited three
informal quotes for this purchase.
FISCAL ANALYSIS:
The following Public Works accounts have sufficient funding available and will be
utilized for the purchase of the portable electronic message board:
10161100.730100 (Street Maintenance)………$5,700
10161600.600200 (Tree Maintenance)………….$3,800
10161600.732120 (Tree Maintenance)………….$3,000
20466100.600200 (Sewer Maintenance)………$5,686
ATTACHMENTS:
1. Quotes from (a) United Traffic Services & Supply; (b) Wanco, Inc.; and (c)
Capitol Barricade Safety and Sign.
MOTION:
That the City Council:
1. Authorize the purchase of a portable electronic message board from United
Traffic Services & Supply in the amount of $18,186.
MEETING DATE: 06/23/08
AGENDA ITEM: Authorization to Purchase a Portable Electronic Message
Board from United Traffic Services & Supply.
ATTACHMENTS
Pages|109| Quotes from United Traffic Service & Supply; Wanco, Inc.; and 1-3
Capitol Barricade Safety and Sign.OG/03/2000 13:20 626-951-474G
UNITED TRAFFIC
PAGE 02/10
Quotation
A Division of Blue Sky Remediat ion Services
A Certified DBE, SMBE, SWBE Corporation
15131 Clark Ave. City of Industry. CA 91745
Tel (626) 961-5736
Fax (626) 961-4746
Date June 3, 2008 Deily./ WC./ P.U. Date Soles Person: Joy
Customer: City of Culver city Phone: 310-253-6440 Fax: 310-253-6430
Address: 9505 Jefferson Blvd. Culver City, CA.
Contact: Steve Orozco Job#
P.O#
Job Location: ** MINI FULL MATRIX MESSAGE DIRECTOR **
o Sales
a Rentals
Quotation
Quen
Order Ship B/O , Description .
Unit , Amount
i 0 Wanco Mini Full Matrix Message Board 16,800.00 16,800.00
96x55" Cabinet Size -
Heavy Duty Tubular Steel Frame;
_
_ Including Fenders & Battery Box
,
,
Rotates 360 Degrees -
.
Powder Coated Oven Baked Finish
_
Solar Powered Charging System
_
-
Multiple Alpha Numeric Fonts
Displays Graphics & Text Simultaneously
Nieeb_collrans Minimum standard Requirements
_
_
'FREE DELIVERY "
_
_
8_25%
Subtotal
Delivery
Sale Tax
Total
16,800.00
0.00
1,386.00
18,186.00
Quoted Prices Good for 45 Days From Date of Issuance
RENTAL IS CHARGED Br 11ME OUT. NOY-ROE USED. IF EQUIPMENT IS TO RE DELNERED, TI-E CHARGES FOR DELIVERY ARE TO DE SEPARATELY STATED IN THIS INVOICE AND ANY
DELIVERIES TO BE MADE DIRECTLY TO LESSEE, WHERE NO DEL WERT CHARGE IS INDICATED, ALL EQUIPMENT IS TO RE PICKED UP WY LESSEE. THE LEASE or EQUFFAIENT SWILL BE
DEEMED QQNSuMATED WHEN ORDERED AND EQUIPMENT LEASES SHALL RE HELD AVAILABLE FOR PICK (Jr ST THE LESSEE AT THE TIME NOT vvrTwsTANDINa (TS LATER DATE OF
DELIVERY. EQUIPMENT FAILURE: CUSTOMER AGREES THAT UNITED TRAFFIC SERVICES A SUPPLY SOLE DeLiNATIoN IN THE EVENT OF FAILURE DR DEFECT IN RENTAL ITEMS SHAU. BE
-rHE TERMINAT1oN OF THE RENTAL CHARGES AT THE TIME OF FAR.URE PROVIDRIG THE EOLOPMENT IS RETuRNE0 To UNITED TRAFFIC SERVICES & SUPPLY wrriNN ?A HOURS
HENEAFMN, UNITED TRAFFIC SERVICES & sumo' AssumEs No LIABILITY OR RESPONSIMUTY WHATSOEVER, LESSEE ACREBE TO ASSUME ANY AND 41 LABIUM INCURRED DUE TO
THE USE AND PLACEMENT OF THIS EDUIPMENT AND TO PAY A REPLACEMENT CHARGE FOR Ara - EQuIPMENT LOST OR STOLEN DURING THE PERIOD OF THIS LEASE, TERms: NET
GASH: DUE AND PAYABLE IN FULL SO DAYS AFTER THE DATE OF INVOICE, DELINQUENT AFTER 3S DAYS , AND SuELIECT TO C.O.D. AFTER AS DAYS, LATE CHARGE OF 110% PER MONTH
SHALL BE APPLIED TO ALL DELIGUENT ACCOUNTS. FAILURE TO PAY SKALL ALUM UNITED TRAFFIC SERVICES & SUPPLY TO CHARGE ALL THE COSTS OF COLLECTION: INCLUDING
REASONABLE ATTORNEY FEES AND COmmIssroNs WHETHER INCURRED PREJUDGNENT OR POST JUDGEMENT.06/10/2007 16:34 9512777680
WANCO BILL BREWER
PARE 02/02
Wane() Inc.
5870 TENNYSON ST
ARVADA, CO. 80003
Phone „ 951-277-1100
Fax 951-277-700
BBrewer@.Wanco.com
Quote: City of Culver City Ship To: Destination
Attention: Steve
Phone: 310-253-6440
Fax 310-253-6430
Date: June 10, 2008
CONTACT SHIPPED VIA F.O.B. POINT DELIVERY (ESTIMATED) TERMS
BiII Brewer
Destination 2-3 weeks NET 30
OTY PART NO. DESCRIPTION EACH TOTAL.
WVTM-S Solar Powered Trailer Mounted Message Boards MINI Matrix $ 18,300.00
Includes Freight — (K) L/LAA.rie, 6-04' c444.4.04-1.
r
Plus any applicable Taxes
Your Customer Service Contact is: Bill Brewer
To ensure prompt processing of your accepted quotation, please sign below and return to
your Customer Service Representative as soon as possible. Thank you for considering
WANCO INC.From:Capital Barricade 9164515388 06/11/2008 08:16 4384 P.001/001
Capitol Barricade Safety & Sign
Fax Message
To: Steve From Joe Riehl
Fax: (310) 253-6430 Fax: pis) 451,5388
Date: 6/10/2008 Pages: 1
Dear Steve — i am pleased to quote you on the following WANCO message board.
lea wvrm-s, Solar powered, trailer mounted, $ 18,899.00
Mini Matrix, FOB Culver City Corp, Yard
Sales tax iciuded in this quote.
Thanks for the opportunity to quote you on this project.
Please let us know if We can be of service.
„4/- 117- bn4Val
6329 Elvas Avenue * Sacramento, CA 95819 * 916-451-5176 * FAX 916-451-5388 * Toil Free 888-868-5021
Visit us at www.capitelbarricade,.cem