|
Title:
|
(1) Acceptance of Work Performed by ACCO Engineered Systems; (2) Authorization to File a Notice of Completion; and (3) Authorization to Release the Retention Payment after Expiration of the 35-day Lien Period for the Veterans Memorial West Wing HVAC Replacement Project, P-132.
|
City of Culver City, California
Agenda Item Report
Meeting Date: 10/22/12 Item Number: _C-3
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by ACCO
Engineered Systems; (2) Authorization to File a Notice of Completion; and (3)
Authorization to Release the Retention Payment after Expiration of the 35-day Lien
Period for the Veterans Memorial West Wing HVAC Replacement Project, P-132.
Contact Person/Dept.:
Christopher Evans/Public Works
Phone Number:
(310) 253-5621
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (10/18/12)
Department Approval:
Charles D. Herbertson (10/10/12)
City Attorney Approval:
Carol Schwab (by H. Baker) 10/15/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (10/17/12)
City Manager Approval:
RECOMMENDATION:
Staff recommends the City Council (1) accept the work performed by ACCO
Engineering Systems; (2) authorize filing a Notice of Completion; and (3) authorize
the release of retention funds in the amount of $7,671.73 to ACCO Engineered
Systems after the expiration of the 35-day retention period for the Veterans
Memorial Building West Wing HVAC project, P-132.
BACKGROUND/DISCUSSION:
On February 27, 2012 the City Council approved a construction contract with ACCO
Engineered Systems for the replacement of the Veterans Memorial Building’s west
wing air conditioning and heating equipment. The former single-zone heating and
air conditioning unit was installed in 1968 and was not fully functional, prone to
break-down, and beyond its serviceable life. The new multi-zone unit will reduce
energy consumption by allowing rooms to be heated or cooled as needed rather
than heating/cooling all of the rooms regardless of the need as was required by the
removed single-zone unit.
ACCO Engineered Systems successfully completed the work as required in the
executed contract dated March 19, 2012. The construction management and
construction inspection services were performed by the City’s Engineering and
Building and Safety Divisions.
City of Culver City, California
Agenda Item Report
During installation of the new equipment, the existing fire suppression dampers
attached to the ductwork were found to be inoperable and were replaced as
recorded in change order number one. In addition, the ductwork connecting the 2
nd
floor offices to the new equipment was cleaned and is recorded in change order
number two. On February 27, 2011, when the original contract was approved, the
City Council authorized the Public Works Director/City Engineer to expend an
additional $15,000 for unforeseen contingencies or additional project enhancements.
The total amount of attributable change orders ($9,324) is less than the $15,000
change order authority.
FISCAL ANALYSIS:
The approved construction contract amount was $122,780.53. The final construction
cost, including change orders is $132,104.53. Funds are available in the project
account number 42080000.730100.PZ132 to fund the final project cost.
MOTIONS:
That the City Council:
1. Accept the work performed by the contractor, ACCO Engineered Systems, for
the Veteran’s Memorial Building West Wing HVAC Project, P-132; and,
2. Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles Recorder’s Office for recordation;
and,
3. Authorize the release of $7,671.73 in retention funds to ACCO Engineered
Systems following the expiration of the 35-day lien period.