City of Culver City, California
City Council Agenda Item Report
Meeting Date: 04/13/09 Item Number: A-5
AGENDA ITEM: FOUR FIFTHS-VOTE REQUIREMENT 1) Adoption of a Resolution
Approving Grant Applications for Los Angeles County Proposition A Excess Funds
for the “Wish-List” Projects: Veterans’ Memorial Park Playground (P-447; $61,192)
and Bill Botts Field Improvements (P-639; $82,078); and, 2) Approval of Budget
Amendments to Appropriate the Funding for these Projects Upon Receipt of the
Fully Executed Grant Agreements.
Contact Person/Dept.: Sammy Romo,
Associate Engineer; Patrick Reynolds,
Parks Manager
Phone Number: (310) 253-5619 and (310)
253-6471, respectively
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: Master E-Mail Notification List (04/08/09); PRCS Email Notification
Lists (04/08/09); Culver City National Little League (04/08/09); Culver City Little League
(04/08/09); American Youth Soccer Organization (04/08/09); Disability Advisory
Committee (04/08/09); Great Parks Association (04/08/09).
Department Approval:
Bill LaPointe (04/03/09)
Charles D. Herbertson (04/03/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/07/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (04/08/09)
City Manager Approval:
Jerry B. Fulwood (04/08/09)
RECOMMENDATION:
Staff recommends the City Council: 1) adopt a Resolution (Attachment 1) approving
grant applications for Los Angeles County Proposition A Excess Funds for the
“Wish-List” Projects: Veterans’ Memorial Park Playground (P-447; $61,192) and Bill
Botts Field Improvements (P-639; $82,078); and, 2) approve budget amendments to
appropriate the funding for these Projects upon receipt of the fully executed grant
agreements.
A four-fifths vote is necessary to approve the budget amendments.
BACKGROUND:
On September 22, 2008, the City Council approved a “Wish-List” as listed below
(Attachment 4),
Proposition A “Wish-List” of Projects in the following priority order (from
highest priority to projects with less priority):
1. Fox Hills Park Playground Rehabilitation
2. Veterans’ Memorial Park Playground Improvements
3. Syd Kronenthal Park Playground Rehabilitation City of Culver City, California
City Council Agenda Item Report
4. Bill Botts Field Improvements
Pursuant to this direction, staff submitted this project list to Supervisor Burke’s office
with letters showing community support for three of the projects (Attachment 5). On
October 28, 2008, the Board Letter authorizing “Cities” Excess Funds was
agendized at a meeting of the Los Angeles County Board of Supervisors and the
following two Culver City projects were recommended to the Board by the Director of
the Los Angeles County Department of Parks and Recreation:
Veterans’ Memorial Park Playground $61,192
The removal of and replacement of a playground at an existing park.
The estimated total project cost is $130,000.
Bill Botts Field Improvements $82,078
The improvement of existing sports fields. The estimated total project
cost is $150,000.
In November 2008, the City Council and the PRCS Commission were informed that
the funding for the above projects had been allocated by the Board of Supervisors.
On December 24, 2008, the City Council and the PRCS Commission were informed
that the Pooled Money Investment Board voted on December 17 to freeze all bond-
related payments, including those funded out of Propositions 12 and 40. The “Wish-
List” projects are among the City’s capital improvement projects impacted by this
decision since Proposition 40 funds had been earmarked as matching funds for the
projects.
DISCUSSION:
Requirements Relating to the Allocation of Proposition A Funds
Once Proposition A Funds have been allocated by the Board of Supervisors, the
following documents must be submitted to the Regional Park and Open Space
District (the County agency that administers Proposition A Funds) in order to secure
a fully executed grant agreement:
a) An authorizing Resolution
b) An application packet including
o Site plan
o Cost estimates
o Sources and amounts of additional funding (available for use by the City)
o Project time table
o Project location map
City of Culver City, California
City Council Agenda Item Report
In March 2009, staff was informed by the Regional Park and Open Space District
(RPOSD) that the deadline for project applications for Proposition A funds allocated
in fiscal year 2008-09 is April 30, 2009.
After the application has been submitted and approved, the City must then submit
the following in order to qualify for reimbursement of expenditures:
a) CEQA Documentation - A copy of the environmental determination filed with and
stamped by the County Clerk.
b) Youth Employment Plan - A Youth Employment Plan (YEP) adopted by the City
Council at a duly noticed public meeting. The YEP must identify the project and
provide the following information: (1) tasks to be performed by youth, (2)
estimated cost of youth employment, and (3) method of employing youth on the
project.
The Veterans’ Memorial Park Playground Project (P-447)
Since Proposition A funding was allocated to only two of Culver City’s four proposed
“Wish-List” projects, staff had hoped to use all of the $48,808 in remaining
Proposition 40 Roberti-Z’Berg Harris Block Grant Funds as a match for the $61,192
in Proposition A Funds. After these funds were frozen by the State, the City Council
authorized staff to apply for $66,795 in Community Development Block Grant Funds
(CDBG) for the Veterans’ Memorial Park Playground Project. If awarded, this would
bring the total amount of funding available for the project to $127,987. However,
since these funds are not yet available, and no other funding has been identified for
the project, the application for this project will not list any matching funds.
On the Proposition A Excess Funds grant application, the project will be described
as, “the purchase and installation of ADA accessible composite play equipment for
children ages 2 to 5 years.” The project timeline will be consistent with that listed in
the CDBG grant application, in hopes that the City will receive that funding and be
able to use it for the accessible surfacing elements of the playground. It is
anticipated that staff will be informed regarding the outcome of the CDBG application
within the next two months. It typically takes approximately two months from the
date of the submission of a Proposition A Excess Funds grant application until the
fully executed grant agreement is received by the City.
Bill Botts Field Improvements (P-639)
Before the State Budget crisis, $17,922 in Proposition 40 Per Capita Funds were
earmarked for Bill Botts Field Improvements. Since these funds are frozen, the only
match available for the project is the $50,000 pledged by the Culver City National
Little League (CCNLL). If the CCNLL is willing to donate the money for the project
before the Prop A application is submitted (the money must be “on-hand” to be listed
on the application), then the total funding available for the project will be $132,078.
City of Culver City, California
City Council Agenda Item Report
The project description will be: (a) level the outfield of the Culver City National Little
League Field and adjacent fields; and, (b) replace/upgrade the irrigation system as
needed, including the installation of new sprinkler heads. The timeline for the
construction of the project will be discussed with the CCNLL and other affected field
user groups.
FISCAL ANALYSIS:
Staff is requesting that the City Council approve budget amendments to add both the
grant revenue and appropriation in the amount of $61,192 in Proposition A Funds to
Capital Grants Account 42300447 (Veterans’ Memorial Park Playground) and in the
amount of $82,078 in Proposition A Excess Funds to Capital Grant Account
42300639 upon receipt of the fully executed grant agreements from the Los Angeles
County Regional Park and Open Space District. NOTE: This budget amendment
will only be processed when a fully executed grant agreement is received. If for
some reason, a fully executed grant agreement is not received, the budget
amendment will not be processed.
Additionally, since these Prop A Excess grants do not require a local match, there
are no City matching funds required for the above named projects. If grant funding
for either of the projects is reduced for any reason, the scope of the projects will
have to be decreased to fit within the available grant funds.
A four-fifths vote is necessary to approve the budget amendment.
ATTACHMENTS:
1. Proposed Resolution
2. Letter from the Office of Yvonne B. Burke, Supervisor, Second District, and Chair
of the County of Los Angeles Board of Supervisors, dated September 5, 2008
3. Addendum to September 22, 2008 City Council Agenda Item A-5
4. Excerpt of the minutes of the September 22, 2008 City Council meeting
5. Letter from the City of Culver City to the Office of Yvonne B. Burke, Supervisor,
Second District, and Chair of the County of Los Angeles Board of Supervisors,
dated September 25, 2008, with letters of support
MOTION:
That the City Council:
1. Adopt a Resolution approving grant applications for Los Angeles County
Proposition A Excess Funds for the “Wish-List” Projects: Veterans’ Memorial City of Culver City, California
City Council Agenda Item Report
Park Playground (P-447; $61,192) and Bill Botts Field Improvements (P-639;
$82,078);
2. Approve budget amendments to add both the grant revenue and appropriation in
the amount of $61,192 in Proposition A Funds to Capital Grants Account
42300447 (Veterans’ Memorial Park Playground) and in the amount of $82,078
in Proposition A Excess Funds to Capital Grant Account 42300639 upon receipt
of the fully executed grant agreements from the Los Angeles County Regional
Park and Open Space District;
A four-fifths vote is necessary to approve the budget amendments.
and
3. Authorize the City Manager to execute all documents on behalf of the City related
to the submittal of grant applications for those projects approved at this evening’s
meeting.
MEETING DATE: April 13, 2009
AGENDA ITEM: 1) Adoption of a Resolution Approving Grant
Applications for Los Angeles County Proposition A
Excess Funds for the “Wish-List” Projects:
Veterans’ Memorial Park Playground (P-447; $61,192)
and Bill Botts Field Improvements (P-639; $82,078);
and, 2) Approval of Budget Amendments to
Appropriate the Funding for these Projects Upon
Receipt of the Fully Executed Grant Agreements.
ATTACHMENTS
Pages
1. Proposed Resolution
1-3
2. Letter from the Office of Yvonne B. Burke, Supervisor, Second
District, and Chair of the County of Los Angeles Board of
Supervisors, dated September 5, 2008
4
3. Addendum to September 22, 2008 City Council Agenda Item
A-5
5-7
4.
5.
Excerpt of the minutes of the September 22, 2008 City
Council meeting
Letter from the City of Culver City to the Office of Yvonne B.
Burke, Supervisor, Second District, and Chair of the County
of Los Angeles Board of Supervisors, dated September 25,
2008, with letters of support
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RESOLUTION NO. 2009-R ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE LOS
ANGELES COUNTY REGIONAL PARK AND OPEN SPACE
DISTRICT EXCESS FUNDS GRANT PROGRAM FOR (1)
THE BILL BOTTS FIELD IMPROVEMENTS PROJECT,
AND (2) THE VETERANS’ MEMORIAL PARK
PLAYGROUND PROJECT.
WHEREAS, the people of the County of Los Angeles on November 3,
1992 and on November 5, 1996 enacted Los Angeles County Proposition A, Safe
Neighborhood Parks, Gang Prevention, Tree Planting, Senior and Youth Recreation,
Beaches and Wildlife Protection (the Proposition), which, among other uses,
provides funds to public agencies and nonprofit organizations in the County for the
purposes of acquiring and/or developing facilities and open space for public
recreation; and
WHEREAS, the Proposition also created the Los Angeles County
Regional Park and Open Space District (the District) to administer said funds; and
WHEREAS, the District has set forth the necessary procedures
governing applications for grant funds under the Proposition; and
WHEREAS, the District’s procedures require the Applicant to certify, by
resolution, the approval for the application(s) before submission of said application(s)
to the District; and
WHEREAS, the application form contains assurances that the
Applicant must comply with; and
WHEREAS, the Applicant certifies through this resolution, that the
application is approved for submission to the District; and
ATTACHMENT 1
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WHEREAS, the Applicant will enter into Project Agreements with the
District for the performance of the projects as described in the application.
NOW, THEREFORE, the City Council of the City of Culver City,
California, DOES HEREBY RESOLVE, as follows:
1. It approves the filing of applications with the Los Angeles County
Regional Park and Open Space District for Cities Excess Funds allocated to the City
of Culver City by the Los Angeles County Board of Supervisors on October 28, 2008
for the above-named Projects; and
2. It certifies that said Applicant understands the assurances and
certifications in the application form; and
3. It certifies that the said Applicant understands its obligation to
operate and maintain the property in perpetuity; and
4. It certifies that said Applicant will sign and return, within 30 days,
both copies of the project agreement sent by the District for authorizing signature;
and
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5. It authorizes the City Manager, or designee, as agent of the City
of Culver City to conduct all negotiations, and to execute and submit all documents
including, but not limited to, applications, agreements, amendments, payment
requests and so forth, which may be necessary for the completion of the project as
described in the application.
APPROVED AND ADOPTED on the _____day of __________, 2009.
____________________________
D. SCOTT MALSIN, Mayor
City of Culver City, California
ATTEST: APPROVED AS TO FORM:
_______________________________ ____________________________
MARTIN COLE, City Clerk CAROL A. SCHWAB, City Attorney
A09-00120
ATTACHMENT 2
4
9505 JEFFERSON BOULEVARD CULVER CITY, CA 90232
ADDENDUM TO AGENDA ITEM A-5
DATE: 09/22/08
TO: Mayor Malsin and Honorable Members of the City Council
FROM: Bill La Pointe, Director of Parks, Recreation and Community Services
THROUGH: Jerry Fulwood, City Manager of the City of Culver City
SUBJECT: PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY
COUNCIL REGARDING A “WISH-LIST” OF CITY PARK RELATED PROJECTS
ELIGIBLE FOR LOS ANGELES COUNTY PROPOSITION A EXCESS FUNDS.
The Parks and Recreation Commission of the City of Culver City held a Special Meeting at 7:00 p.m.
in the Milk Balkman Council Chambers at City Hall on September 19, 2008. The purpose of the
meeting was to give the Commission an opportunity to review staff’s Proposition A “Wish-List” (as
submitted for Council review at the September 22, 2008 City Council meeting) and make any
additional project recommendations to the City Council (Attachment 1).
At the meeting, the Commission heard project suggestions from the public, both in-person and via
email messages read into the record (Attachment 2), for the $500,000 in potential Proposition A
funding that may be recommended for allocation to the City through the Office of Yvonne B. Burke,
Supervisor, Second District, and Chair of the Los Angeles County Board of Supervisors. The
Commission’s action with regard to this matter is as follows:
MOTION #1: THE PARKS AND RECREATION COMMISSION’S PROPOSITION A “WISH-LIST”
Moved by Vice Chair Daly Redholtz, seconded by Commissioner Cooper and unanimously passed:
That the City Council approve the Proposition A “Wish-List” of Projects in the following priority order
(from highest priority to projects with less priority):
1. Fox Hills Park Playground Rehabilitation
2. Veterans’ Memorial Park Playground Improvements
3. Syd Kronenthal Park Playground Rehabilitation
4. Bill Botts Field Improvements
MOTION #2: THE COMMISSION’S PREFERRED METHOD OF ALLOCATING (POTENTIAL)
PROPOSTION A FUNDS AND THE CITY’S MATCHING FUNDS FOR PROJECTS ON THE LIST
Moved by Commissioner Kim, seconded by Vice Chair Daly Redholtz and unanimously passed:
That the amounts of potential Proposition A funds and the City’s matching funds for the projects on
the list remain as previously proposed by staff for the Fox Hills Park Playground Rehabilitation and the
Syd Kronenthal Park Playground Rehabilitation; and that staff determine how to allocate the balance
of the funds between the Veterans’ Memorial Park Playground Improvement Project and the Bill Botts
Field Improvement Project and present the information to the City Council at the September 22, 2008
meeting.
ATTACHMENT 3
5
SUMMARY OF ALL PUBLIC COMMENTS RECEIVED
RECOMMENDING PROPOSITION A “WISH LIST” PROJECT SUGGESTIONS
Staff received a total of 35 emails proposing ideas for use of the Proposition A funding potentially
available from Los Angeles County. Eight speakers addressed the Parks and Recreation
Commission at a Special Meeting on September 19, 2008 to provide their input, two of which had
submitted their comments via email as well. All comments received have been grouped into the
following categories:
o Playground Renovations
o Sports Fields, Venues and Surfaces
o Other
o Grant Ineligible Recommendations
The number of emails which referenced each category is noted to the right of the category heading.
Below each category are the sub-categories that make up that grouping with the number of times an
item was raised in parentheses. As some constituents chose to recommend multiple categories
and/or subcategories within a single message, types of items mentioned exceed the 35 emails and 8
speakers.
Playground Renovations (29 Mentions)
• Veteran’s Memorial Park
o Overall (24)
o Repair/Replace: Slide (5)
o Repair/Replace: Sand (3)
o Addition: Playground fencing (8)
o Addition: Play elements for children age
5+ (13)
o Addition: Playground shade structure
(4)
o Addition: Universally accessible
playground (3)
o Addition: Elements for climbing,
spinning, balance (3)
o Repair/Replace/Enhance: Restrooms
(1)
• Fox Hills Park
o Replace: Equipment for toddlers & big
kids (1)
• Culver City Park
o Repair/Replace: Equipment (2)
• Unspecified Location
o Repair/Replace: Playground equipment
(2)
o Addition: Adult fitness elements at/near
playgrounds (1)
Sports Fields, Venues & Surfaces (9 Mentions)
• Softball or Baseball Fields
o Repair: Multi-purpose field space at
Culver City and Culver City National
Little League Fields (1)
o Repair: Scoreboards at Syd Kronenthal
and Veterans Memorial Park (1)
• Tennis Courts
o Addition: Courts at Culver City Park (1)
• Addition: Archery range (6)
Other (4 Mentions)
• Media Park
o Addition: Seating (1)
• Lindberg Park
o Remove/Replace: trees (1)
o Repair/Replace: stone
house/clubhouse (1)
• Unspecified Locations
o Enhancement: Neighborhood parks (1)
o Addition: Bicycle parking at larger
(interpret as regional and community?)
parks (1)
o Preserve: Open space (1)
• Culver City Park
o Enhancement/Addition: Signage for
interpretive trail (1)
o Addition: ADA accessible trail (1)
o Addition: Turnstile and staff building at
Skate Park
Grant Ineligible Recommendations (7 Mentions)
• Maintenance is an ineligible use of the funds
available.
o Maintenance: Veteran’s Memorial Park
cleanliness, especially the playground
(7)
• Training is an ineligible use of the funds
available.
o Addition: Employment Training for
Young Adults with Disabilities (1)
|1010|Attachment 2EXCERPT OF THE MINUTES OF THE
REGULAR MEETING OF THE September 22, 2008
CITY COUNCIL, CITY OF CULVER CITY, 5:00 p.m.
CALIFORNIA
Call to Order & Roll Call
The meeting of the City Council was called to order at 5:00 p.m.
Present: D. Scott Malsin, Mayor
Gary Silbiger, Vice Mayor
Christopher Armenta, Councilmember
Micheál O‘Leary, Councilmember
Andrew Weissman, Councilmember
o0o
Item A-5
Approval of the Parks, Recreation and Community Services Department’s
“Wish-List” of City Park Related Projects Eligible for Los Angeles County
Proposition A Excess Funds
William La Pointe, Director of Parks, Recreation and Community Services
gave the staff report.
Anita Shapiro, Chair and Vicki Daly-Redholtz, Vice-Chair, Parks and
Recreation Commission, presented the findings from the recent commission
meeting.
The following members of the audience addressed the City Council:
Jennifer Powell, representing the Culver City Great Parks Association
Cary Anderson
Dan O’Brien, representing the Culver City Great Parks Association
Discussion ensued between the City Council and staff regarding interest in
the Shane’s Inspiration program; support for the Commission’s
recommendations; whether project costs were real or estimated;
clarification on the prioritization process used by the Commission;
consideration of future acquisition of land for parks; timing of grants;
clarification of the process of requesting funds; whether there was a time
limit on using the funds; the need to make the project descriptions as
compelling as possible; and the status of the Culver West Park renovation.
Councilmember O’Leary suggested substituting the Senior Center Courtyard
improvement for the Bill Botts Field improvement but received no support
from the Council.
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER SILBIGER AND
UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL APPROVE THE PARKS, RECREATION
AND COMMUNITY SERVICES COMMISSION’S (PRCS) “WISH-LIST” OF CITY PARK RELATED
PROJECTS ELIGIBLE FOR LOS ANGELES COUNTY PROPOSITION A EXCESS FUNDS.
o0o
ATTACHMENT 4
8ATTACHMENT 5
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