City of Culver City, California
City Council Agenda Item Report
Meeting Date: 3/27/06 Item Number: A-3
AGENDA ITEM: Consideration to Approve an Amendment to the SITE Design
Group, Inc. Contract, Authorization to apply for additional Proposition 40 funds
and a Budget Amendment to the Skateboard Park Project P-830
Contact Persons/Dept.: Bill
LaPointe/PR&CS, Dan Garcia/PW
Phone Number: (310) 253-6682
(310) 253-5604
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: []
Public Notification: Master Notification List on March 22, 2006.
Department Approval:
Bill LaPointe (03/23/06)
Charles D. Herbertson (03/23/06)
CAO Approval:
Martin R. Cole for Jerry B. Fulwood
(03/23/06)
City Controller Approval:
Marlee Chang (03/23/06)
RECOMMENDATION:
Staff recommends that the City Council consider approval of: 1) authorization to
apply for additional Proposition 40 funding for the Skateboard Park Project located at
9910 Jefferson Boulevard; 2) a budget amendment in the amount of $53,964
allocated from Proposition 40 funds to the Skateboard Park Project P-830; and 3) an
increase in the contract amount with SITE Design Group, Inc. from $47,885 to
$79,210.
A four-fifths (4/5) vote is required for this budget amendment.
BACKGROUND:
On March 6, 2006, City Council authorized that the new permanent Skateboard Park
Project (P-830) be built in the area where the existing temporary Skateboard Park is
located. In that discussion, Council directed staff to research alternate funding
sources to cover any additional costs relating to this new site. Potential funding
sources included the City’s Unappropriated Balance Fund and Proposition 40 Per
Capita funds.
SITE Design Group, Inc has requested an increase in their contract amount by
$31,325 to accommodate the work already completed on the previous site and the
new work to be done on the new site. It is anticipated that there may be a need for
retaining walls amounting to an additional cost of approximately $20,000 to fit the
skate park on this new site. Staff recommends that the Council authorize an
application for and, upon receipt of the executed grant documents, appropriate
$53,964 to support the design and construction of the new permanent location. A
City of Culver City, California
City Council Agenda Item Report
budget amendment is necessary for this new cost on the Skateboard Park Project
(P-830) and a 4/5ths vote is required.
FISCAL ANALYSIS:
The amount budgeted in Fiscal Year 2005-2006 for the Skateboard Park Project is
$408,000. In Fiscal Year 2003-04, the City received a $204,000 Land and Water
Conservation Fund (LWCF) grant. The LWCF grant has a dollar-for-dollar matching
requirement. The City recently requested $87,964 in Proposition 12 Per Capita
funds and $116,036 in Proposition 40 Per Capita funds for the required $204,000
match. With this $53,964 request for Proposition 40 Per Capita funds, the total
budget for construction of the Skateboard Park in the new location for Fiscal Year
2006-2007 will be $461,964 and there will be no Proposition 40 Per Capita funds
remaining.
MOTIONS:
That the City Council:
1. Authorize staff to submit an application for Proposition 40 Per Capita Funds in
the amount of $53,964 for the new Skateboard Park Project P-830;
AND
2. Upon receipt of the Proposition 40 Per Capita grant execution document,
authorize an allocation of $53,964 from Proposition 40 Per Capita Funds to
Grants Expenditure Account #42300830.619800 and Grants Revenue Account
#42300830.346820 for new Skateboard Park Project P-830.
AND
3. Approve the amendment of the SITE Design Group, Inc. contract from $47,885 to
$79,210.
A 4/5ths vote is required to adopt a budget amendment.
MEETING DATE 3/27/06
AGENDA ITEM
Adoption of a Resolution Establishing Various Fees to be Charged
by the Recreation Division of the Parks, Recreation and Community
Services Department
ATTACHMENTS
Pages
1 Agenda item dated October 28 2002 entitled Public Hearing 1-4
and Adoption of a Resolution of the City Council of the City of
Culver City California, Establishing Various Fees to be Charged
by the Recreation Division of the Parks Recreation and Community
Services Department
2 Agenda item dated June 9, 2003 entitled Public Hearing and
5-8
Adoption of a Resolution Establishing Fees to be Charged by
the Recreation Division of the Parks, Recreation and Community
Services Department
3 User Fee Worksheets 9-16
17-19 4 Agenda item dated November 16, 2005 of the Parks and
Recreation Commission entitled Consideration of a
recommendation to City Council to approve new fees and
charges for City recreational services
5 Agenda item dated December 6 2005 of the Parks and Recreation
Commission entitled Consideration of a recommendation to the City
Council for a new Aquatic Fee for a Monthly Unlimited Use Pass
20-22
6 Minutes of the December 6 2005 Parks and Recreation Commission 23
meeting
7 Proposed Resolution No 2006-R adopting recreation fees
24-30
and attached Exhibits of Fees and ChargesCity of Culver City, California
ATTACHMENT 1
City Council Agenda Item Report
Meeting Date 10/28/02 Item Number H-1
AGENDA ITEM Public Hearing and Adoption of a Resolution of the City Council
of the City of Culver City, California, Establishing Various Fees to be Charged by
the Recreation Division of the Parks, Recreation and Community Services
Department
Contact Person/Dept Marty Nicholson Phone Number (310) 253-6662
Fiscal Impact Yes pi c No D General Fund Yes [X] No 0
Public Hearing pg Action Item p_g Attachments [X]
Public Notification
Parks and Recreation Commission, Cultural Affairs Commission, Parks & Services
Foundation, Culver City Unified School District and Master Notification List
Department Approval Don Rogers
10/22/02
CAO Approval .
Mike Thompson 10/22/02
City Controller Approval
Eric Shapiro/by Marlee Chang 10/23/02
RECOMMENDATION
establishing various fees to be charged
Recreation and Community Services
Exhibit of Resolution No 00-R087
the affidavit and notice of publication and
and calls upon the public for comment
Hearing
arrives at its decision
fees and charges that relate to activities in
were found to be in need of routine cost
need to be adopted by Council action
Sheet on the proposed fees to outline
fee comparisons with other municipal|10 10|That the City Council adopt the Resolution
by the Recreation Division of the Parks,
Department and rescind portions of the attached
that pertain to Recreation Division fees
k
PROCEDURE|109| Mayor seeks motion to receive and file
mailing|109| Mayor calls on staff for a brief staff report|109| Mayor declares the Public Hearing open|109| Mayor seeks a motion to close the Public|109| City Council discusses the matter and
BACKGROUND
The Recreation Division has reviewed the
the eleven Recreation Sections The fees
of living adjustments or are new fees that
Staff has prepared a User Fee Determination
costs associated with the fees and to provide
Page 1 of 42City of Culver City, California
City Council Agenda Item Report
jurisdictions As a result of the analysis of fees and charges within the Recreation
Division certain fees are proposed for adoption and other fees are recommended for
an increase
DISCUSSION
Many of the fees being recommended are lower than the City s costs of providing
the services In many instances, staff is attempting to more fully recover costs of
providing services to outside organizations private groups or commercial
endeavors
Recreation Division
Attachment 1 is the proposed Resolution with a summary of all of the fees attached
as an Exhibit Many of the fees on the Exhibit are currently being charged to users
Those fees being recommended for change result from a need to increase the fees
or to provide for a weekly or monthly fee so the charges are affordable to the
participant/user Attachment 2 presents User Determination Sheets with information
on how the costs were determined, the City subsidy for the programs, and a
comparison of the fees with other jurisdictions offering similar programs
Administrative Fees
Under Administrative Fees, staff is recommending an increase in the Refund
Processing Fee This fee is charged when a user signs up for a program and then
changes his/her mind Many times participants sign up for programs in order to hold
a spot and then cancel creating a loss in revenue to both the City and the instructor,
as well as adding extra costs for staff time to process the refund The Refund
Processing Fee is designed to discourage the practice of holding-a-spot as there is
a financial penalty for doing so
After School and Childcare Fees
In all of the childcare programs, staff is recommending adopting non-resident fees
that may not currently exist The second child discounts have been calculated and
recommended for adoption as well Additionally, the City has had an unapproved
fee discount for City employees Staff has included that fee for City Council
consideration
Aquatic Fees
The new fees in the Aquatic Section include increasing the Aquatic Pass fee for non-
residents, increasing the swim class fees, increasing the pool facility rental fees and
providing a mechanism to recoup costs for groups that rent the facility and fail to
Page 2 of 42
@City of Culver City California
City Council Agenda Item Report
show up for the event Attachment 3 provides a broader summary comparison when
compared to the User Fee Determination Sheet
Permit Fees
There are many recommended increases in the permit sections due to the fact that
fees for services have been historically low in Culver City as compared to other
cities in the area The changes being recommended are as follows
1 Ball field Permit Fees - Staff is recommending adopting charges for non-resident
use of ball fields providing for a definition of residency at 51% to determine
resident vs non resident, and increasing fees for private adult use
2 Park Facility Rental Fees — Staff is recommending an increase in an effort to
recoup costs associated with non-City use of the facilities
3 Park Film Permit Fees — Staff is recommending adopting a different fee structure
for video filming and still photography along with a processing fee to cover staff
labor Many times filming companies will require immediate assistance and at
the last minute, prior to fees being collected, cancel their request The
processing fee will assist the City in recovering costs for services provided to the
film industry in processing permit requests
4 Picnic Permit Fees — Staff is recommending an increase to the picnic permit fees
in an effort to more fully recoup costs associated with processing permits,
providing supervision of the area and clean up costs as a result of larger group
use Attachment 4 presents an analysis of picnic permit fees across the state
Class Fees
Enrichment Class fees for non-contract classes provided by recreation employees
are being altered in order to address a problem with quarterly fees that are so
expensive participants must be placed on a payment plan Some participants make
the first payment on the quarterly fees and then fail to make any additional
payments, resulting in a loss of revenue to the City for services provided The
recommended changes would adopt an affordable, monthly fee for participants and
require payment prior to services rendered This system would eliminate the costly
process of having to track who did and who did not make payments Staff would
be issued monthly rosters in order to know which participants are signed up for the
program
The recommended fees also address another issue regarding adherence to City
revenue collection policies In the past, enrichment class employees have collected
a materials fee that has not been a part of the revenue collection process This
practice conflicts with City policy Staff is recommending that fees for non-contract
classes include all of the costs for providing the program including materials fees
Staff would be responsible for budgeting supply expenditures through the City s
budget process and purchasing supplies through the City s purchasing process as
opposed to the current practice of on-site staff collecting fees without any accounting
systems in place
Page 3 of 42 RAdo .t the Resolution establishin various fees
Division of the Parks Recreation and Communit
to be char ed b the Recreation
artment and rescind •
Services De
Exhibits ertainin to sections on Park Permit Fees Wei ht Room Membershi • • •
•
Fees Summer Da /Youth Cam Session Fees A uatic Fees Cultural Art Fees and • •
City of Culver City California
City Council Agenda Item Report
Contract Class Fees are set by the Independent Contractor and, therefore, are
recommended for adoption as varies Materials fees collected by Independent
Contractors will be addressed through the contract process as contracts come up for
renewal
Sports Fees
Fees are being proposed for both adult and youth sports leagues along with drop-in
programs
Teen Center Fees
Fees are proposed to cover the expenses for providing Teen Dances and Hip Hop
Talent Shows In addition, fees are recommended to recoup the costs of the weight
room
FISCAL ANALYSIS
The estimated annual revenue from the proposed increases or changes in the
various fees is approximately $50 000 Estimated revenue for the remaining of the
fiscal year 2002-03 would be approximately $33,000, which includes increases in
picnic permit fees, facility rental fees and pool rental fees
ATTACHMENTS
1 Proposed Resolution No 2002-R Adopting Recreation Fees, including
attached Exhibits of Fees and Charges
2 User Fee Determination Sheets for Fees & Charges
3 Aquatic Fee Survey Summary
4 Picnic Permit Survey Summary
MOTION
That the City Council
RECC Fees adopted by Resolution No 00-R087
Page 4 of 42City of Culver City, California
ATTACHMENT 2
City Council Agenda Item Report
Meeting Date 06/09/03 Item Number G-2
AGENDA ITEM Public Hearing and Adoption of a Resolution Establishing
Various Fees to be Charged by the Recreation Division of the Parks, Recreation
and Community Services Department
Contact Person/Dept Marty Nicholson Phone Number (310) 253-6662
Fiscal Impact Yes [ j
[] General Fund Yes [X] No []
Public Hearing pg Action Item [] Attachments [X]
Public Notification
Parks and Recreation Commission, Parks & Services Foundation, User Groups and
Master Notification List
Department Approval
Don Rogers 5/29/03
CAO Approval
Mike Thompson 6/3/03
City Controller Approval
Eric Shapiro
RECOMMENDATION
establishing various fees to be charged
Recreation and Community Services
2002-R113, pertaining to Recreation
the affidavit and notice of publication and
and calls upon the public for comment
Hearing
arrives at its decision
reviewed the fees and charges related to
The fees were found to be in need of
new fees that needed to be adopted by
new fees for recreation in October 2002
2003
of 43 5)
That the City Council adopt the Resolution
by the Recreation Division of the Parks,
Department and rescind Resolution No
Division fees
PROCEDURE|109| Mayor seeks motion to receive and file
mailing|109| Mayor calls on staff for a brief staff report|109| Mayor declares the Public Hearing open,|109| Mayor seeks a motion to close the Public|109| City Council discusses the matter and
BACKGROUND
In the fall of 2002 the Recreation Division
activities in the eleven recreation sections
routine cost-of-living adjustments or were
Council action City Council approved the
and those fees were implemented in January
Page 10City of Culver City, California
City Council Agenda Item Report
Subsequently, the City held community budget workshops, wherein residents
expressed a preference for increases to recreation fees instead of program cuts As
a result of public input, staff reviewed all of the recreation fees adopted by Council in
October 2002 and is herein recommending fee increases to more fully recover the
cost of providing recreational services
DISCUSSION
Many of the fees collected by the Recreation Division are lower than the City's costs
of providing the services The proposed fee increases are being recommended in
order for the services offered to more fully recover the costs of providing services,
especially to outside organizations, private groups or commercial endeavors Staff
has provided a summary of all recreation user fees in Attachment 1 and a detail of
the proposed fee changes in Attachment 2
Aquatics Fees
Fee increases proposed for the Aquatic Section include increasing the admission fee
for recreation swim, including one time admission and swim passes Attachment 3
provides a survey of pool admission fees for other cities
Beheld Permit Fees
Recreation will be adopting a "No Refund" and "No Transfer" policy for Penfield
permits issued, with the exception of rainouts Currently, an applicant reserves a
ballfield and staff spends time processing the permit, only to have the applicant
cancel at the last minute which then prevents others from using the ballfield,
resulting in a loss of revenue to the City
Ennchment Class Fees
Staff has reviewed all of the non-contract pre-school classes in an effort to provide
the services and collect sufficient fees to cover the expenses The proposed fee
increases will provide the revenue required to cover the expenditures associated
with the pre-school programs
Facility Permit Fees
Fees recommended are increased to better recover the cost of providing park
facilities to users In addition, staff will be implementing a more structured policy
regarding advance rental notification
Film Permit Fees
An increase to fees for the film industry to use the park facilities has been proposed
to reflect a $75/hour fee for a 12-hour period It is the goal to make the fee
Page 11 of 43 (09 Aquatics $35,000
Bonfield Permits $5,000
Enrichment Classes $21,000
Facility Permit Fees $5,000
Film Permit Fees $3,000
After School Playground $73,200
Youth Sports Fees $6,000
Adult Sports Fees $7,000
Teen Center Fees $2,000
ESTIMATED TOTAL $157,200
Page 12 of 43 0
City of Culver City, California
City Council Agenda Item Report
affordable enough to entice the film industry to use City facilities while providing
enough revenue to help offset the cost of the facilities
After School Playground Fees
The fee is recommended to help offset the cost of providing staff for programs at
sites located on school campuses or next to school campuses This new fee is
scheduled to be implemented at the beginning of the school year in September
2003 Staff intends to use the scholarship program to help assist families who
cannot afford the after school playground fees
Youth Sports Fees
These fees are being increased in order to better recoup the real costs of providing
youth sports leagues Staff intends to use the scholarship program to help assist
families who cannot afford the youth sports league fees
Adult Sports Fees
Bonfield permit fees have been increased for non-resident groups to recover the
direct costs of providing permit and field use services Drop-in fees have been
increased to cover the cost of providing staff for drop-in play
FISCAL ANALYSIS
In estimating the impact on increased fees, there is some concern that the increase
to some of the fees, like the use of grass fields for non-residents, may discourage
non-residents from using City facilities Therefore, revenue may not be realized
while a corresponding savings in park maintenance due to less use would be
realized Staff is unable at this time to predict with any accuracy what the trend may
be or the resulting cost savings
The revenue from the proposed increases or changes in the various fees is
estimated as followsCity of Culver City, California
City Council Agenda Item Report
It is anticipated, if approved, that some of the new fees would be implemented by
July 1 2003, while others would be implemented in September, depending upon the
program and lead-time to notify participants
ATTACHMENTS
1 Proposed Resolution No 2003-R adopting recreation fees and attached
Exhibits of Fees and Charges
2 User Fee Determination Sheets for Fees & Charges
3 Aquatic Fee Survey Summary
MOTION
That the City Council
Adopt the Resolution establishing various fees to be charged lqy the Recreation
Division of the Parks, Recreation and Community Services Department and rescind
Resolution No 2002-R113
Page 13 of 43
12I
User Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
Kiddie Clay Resident 8 wks 101 32500 365450
Parks Recreation & Community Services Dept
Recreation Division
11/3/2005
Description of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs associated with providing a quality Kiddie Clay children s ceramics class to residents that meets for
one hour per week for 8 weeks per session (summer fall winter and spnng) Fee is based on average enrollment of 10 students and a total of 16
program hours— 8 hours staff instruction +8 staff set up clean up and finng time Fee includes all materials Fee being recommended is $5000 per
cti irlAnt
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost per
Unit of Service
Straight
Time Labor
Fringe
Benefits
Total Direct
Labor Cost
Dept or Div
Overhead
Total Burdened
Labor Cost / Hr
Recreation Coordinator $24 99 777 $3276 8 00% $3538 4 00 $141 52
RecreationSpecialist
..... _........_ .........._
$13 22 i 1 85 $1507 800% $1628 16 00 $26041
.._.
800% •
i
800%
Total Burdened Personnel Costs per Unit of Service
I $401 93
Matenal & Rental Costs
Descnption Cost Each Quantity Required Unit Cost
Departmental Special Supplies (clay glazes tools etc ) $10 00 10 $100 00|101010|Total Matenal & Rental Costs per Unit of servicef
100 00
Other Costs (Equipment, Building Usage, Part-time Labor w/o Benefits)
Descnption Cost Each Quantity Required Unit Cost
Kiln maintenance costs I $5 00 10 $50 00
Total Other Costs per Unit of Service 50 00
Fee Comparison Data
Fee
Junsdiction per Unit
More or (Less) than
Fee
Service
Percentage CITY OF CULVER CITY $5000
Culver City's
per Unit of
Dollars
Culver City $4000 ($10 00) (20 00%)
Pasadena
_______ .................
Beverly Hills
.. ..
Santa Monica
Inglewood
. ....._ _
Manhattan Beach
N/O
N/O
N/O
N/O
$9300 $4300 8600%
N/0 = Not Offered
6.)
Total Service Direct Costs $551 93
City Wide General &
Administratve* Rate ©
1250% $68 99
Total Program Cost $62092
Number of Participants 10
Cost/Participant 62 09
Recommended Fee/Participant $50 00
Total Revenue $500 00
Total Cost Subsidy Program $12092
Current Fee Amount $40 00
Fee Increase/(Decrease) $10 00
'ATTACHMENT 3
City of Culver City
laddle Clay 11 OS pr 1114i2OOS 322 AMPosition
Rates
Total Hours by
Position
Straight
Time Labor
Fringe
Benefits
Total Direct Dept or Div
Labor Cost Overhead
Total Burdened
Labor Cost/Hr
Recreation Coordinator $2499 777 $3276 800% $35 38 4 00
Recreation Specialist
. _
-
$15 07 $1628
$13 22 1 85 8 00% 16 00
_
8 00%
8 00%
Total Labor Cost per
Unit of Service
$141 52
- $266-41
(
User Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
Kiddie Clay Non Resident 8
wks
101 32500
Parks Recreation & Community Services Dept
Recreation Division
11/3/2005
Descnption of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs associated with providing a quality Kiddie Clay children s ceramics class to residents that meets for
one hour per week for 8 weeks per session (summer fall winter and spnng) Fee is based on average enrollment of 10 students and a total of 16
program hours— 8
hours staff instruction + 8 staff set up clean up and finng time Fee includes all matenals Fee being recommended is $8000 per
student
Personnel Costs
Matenal & Rental Costs
Total Burdened Personnel Costs per Unit of Service $401 93
Description
Cost Each Quantity Required Unit Cost
Departmental Special Supplies (clay glazes tools etc )
$1000 10 $10000|101010|Total Matenal & Rental Costs per Unit of Service 100 00
Other Costs (Equipment,
Building Usage, Part-time Labor w/o Benefits
Descnpbon
Cost Each Quantity Required Unit Cost
Kiln maintenance costs I
$5 00 10 $50 00
Total Other Costs per Unit of Service 50 00
Fee Companson Data Total Service Direct Costs $551 93
Fee
Junschction per Unit
More or (Less) than
Fee
City Wide General &
Culver City's
per Unit of Service
Administrative* Rate
1250% $6899
CITY OF CULVER CITY $60 00 Dollars Percentage Total Program Cost $62092
Culver City
$5000 ($1000) (16 67%) Number of Participants 10
Pasadena
N/0
_
Cost/Participant 62 09
Beverly Hills
N/O
Recommended Fee/Participant $60 00
Santa Monica
N/O
Total Revenue $600 00
Inglewood
N/O
Total Cost Subsidy Program $20 92
Manhattan Beach
$9300 $3300 55 00% Current Fee Amount $50 00
Fee Increase/(Decrease) $1000
N/O = not offered
City of Culver City
Kiddie Clay NR 11 05 pr 11/42005 3 23 AMCity of Culver City
User Fee Determination By Participant
Cost Analysis Worksheet
User Fee Descnption Fund Division Account Department/Division Date
Just 4 Kids Day Camp
Nonresident
101 32120 365210
Parks Recreation & Community Services Dept
Recreation Division
11/16/2005
Descnption of Service, Demand, Subsidy and Other Comments
This fee is being recommended tb offset the cost incurred in offenng Just 4 Kids Day Camp to non residents 6-10 years of age Just 4 lOds Camp
is offered Monday through Fnday from 7 00a m 6 00p m Fees are based upon one week of participation Fees are calculated on 100 children
registered per week 55 hrs/week Fee being recommended is $15000 per week
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost
per Unit of Service
Straight
Time Labor
Fringe
Benefits
Total Direct
Labor Cost
Dept or Div
Overhead
Total Burdened
Labor Cost / Hr
Recreation Supervisor $3051 10 68 $41 19 800% $4449 20 00 $889 70
Recreation Coordinator $2499 8 75 $33 74 8 00% $3644 40 00 $1 457 57
Sr Recreation Leader $11 44 160 $1304 800% $1408 198 00 $2,788 47
Recreation Leader 11 8 15 114 $929 800% $1003 15000 $1 504 98
Recreation Leader 11 $764 1 07 $871 8 00% $941 222 00 $2 088 31
Total Burdened Personnel Costs per Unit of Service $8 729 04
Matenal & Rental Costs
Description Cost Each Quantity Required Unit Cost
Office Supplies Pnnting and Binding
$47500 0 10 $47 50
Department Special Supplies
$7 544 03 0 10 $754 40
Dances & Special Programs
$1 287 50 010 $128 75
Training and Education
$540 00 0 10 $54 00
Special Events and Meetings
$23 929 75 0 10 $2 392 98
Advertising and Uniforms
$423 60 0 10 $42 36
Liability Reserve Charges
$1 125 70 0 10 $112 57
Total Matenal & Rental Costs per Unit of Service 3,53256
Other Costs (Equipment, Building Usage, Part-time Labor w/o Benefits
Descnption Cost Each Quantity Required Unit Cost
Other Contractual Services I
$10 500 00 0 1 $1 050 00
Total Other Costs per Unit of Service 1 050 00
Fee Companson Data
Fee
Junschchon per Unit
More or (Less) than
Fee
Service
Percentage CITY OF CULVER CITY $150 00
Culver City's
per Unit of
Dollars
Culver City x $110 00 ($4000) (26 67%)
Pasadena $211 00 $61 00 (33 00%)
Beverly Hills $28000 $13000 (50 00%)
Santa Monica $15500 $500 333%
Inglewood $112 00 ($38 00) (25 33%)
West Hollywood $110 00 ($40 00) (26 67%)
Total Service Direct Costs $13 311 59
City Wide General &
Administrative Rate @
1250% $1 663 95
Total Program Cost $14 975 54
Number of Participants 100
Cost/Participant 149 76
Recommended Fee/Participant $150 00
Total Revenue $15 000 00
Total Cost Subsidy Program ($24 46)
Current Fee Amount $110 00
Fee Increase/(Decrease) $4000
Inglewood and West Hollywood only offer six hours per day Extended care is an additional charge
(77)
Just4 Kids Camp NR 11 05N 11/42005 121 ANUser Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
Special Event Photos lot 32800 365110
Parks Recreation & Community Services Dept
Recreation Division
11/16/2005
Descnption of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs of providing photos to participants at special events like BreaKest with Santa Tree Lighting Ceremony
and Lunch with the Bunny Photos are provided to individuals who did not bnng a camera and would like a picture of their child with Santa or the Bunny
Fees are based upon cost supplies and labor to provide the service Fee being recommended is $300 per photo
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost per
Unit of Service
Straight
Time Labor
Fringe
Benefits
Total Direct
Labor Cost
.
Dept or Div
Overhead
Total Burdened
Labor Cost / Hr
Recreation Coordinator
_ _
Sr Recreation Leader
. .. _
$24 99 8 75 $33
$13
74 8 00% $36 44 0
_
_ ........_ |10 10|02
-
05
_ .
$0
$0
.....
....................
73
70
_.
___
$11 44
...........|1010|—
60 ...
04 800%
...... _
8 00%
–
$14 08
.....
........
___. ,.._
800%
Total Burdened Personnel Costs per Unit of Service $1 43
Matenal & Rental Costs
Description Cost Each Quantity Required Unit Cost
RIM
$1 24 1 $1 24|1010|...._|101010|Total Matenal & Rental Costs per Una of Service 1 24
Other Costs (Equipment, Building Usage, Part-time Labor w/o Benefits
Cost Each Quantity Required Unit Cost
I
Descnption
Total Other Costs per Unit of Service
Fee Companson Data
Fee
Junsdiction per Unit
More or (Less) than
Fee
Service
Percentage CITY OF CULVER CITY
Culver City
$3 00
Culver City's
per Unit of
Dollars
N/A
Pasadena
..........__ ...... .... ....
Beverly Hills
. _......._ _ _
Santa Monica
N/A
_ ...........
N/A
_ ... .. .. ._...........
N/A
N/A
N/A
...
...
_ _
....
_ .......___
.... ..._
...._ .. ... ... ... ......._
Inglewood ... ..
West Hollywood
Total Service Direct Costs
$267
City Wide General &
AdministralNe* Rate @
1250%
$033
Total Program Cost $301
Number of Participants 1
Cost/Participant 1 00
Recommended Fee/Participant $3 00
Total Revenue $3 00
Total Cost Subsidy Program $0 01
Current Fee Amount
Fee Increase/(Decrease) $3 00
City of Culver City
Spam/ Eyed Phoba Fee 11 05, in' 11140005 3 18 AA1Description Cost Each Quantity Required Unit Cost
Total Matenal & Rental Costs per Unit of Service
User Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
After School Program Late
Payment Fee
101 32330 365250
Parks Recreation & Community Services Dept
Recreation Division
10/11/2005
Descnption of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs of processing late registration payments for the after school programs Sign in sheets are required
at each site for the safety of the children participating Deadline for payments are based upon staffs ability to prepare and distribute the sign in sheets
to the after school sites Late registration payments create additional costs are in prepanng new sign in sheets and additional costs in travel in order to
distnbute the sign in sheets Fee being recommended is
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost
per Unit of Service
Straight
Time Labor|109| Fringe
Benefits
Total Direct
Labor Cost
Dept or
Div
Total Burdened
Labor Cost / Hr
Administrative Clerk $16 71 5 01 $21 72 8 00% $2346 0 07 $1 64
Recreation Coordinator $24 99 7 77 $32 76 8 00% $35 38 0 15 $5 31
l
800%
Total Burdened Personnel Costs per Unit of Service $6 95
Matenal & Rental Costs
Other Costs (Equipment, Building Usage, Part-time Labor w/o Benefts
Descnption Cost Each Quantity Required Unit Cost
Use of City Vehicle to distribute I
$042 5 $2 10
Total Other Costs per Unit of Service 2 10
Fee Companson Data
Fee
Junsdiction per Unit
More or (Less) than
Fee
Service
Percentage
CITY OF CULVER CITY $1000
Culver City's
per Unit of
Dollars
Culver City
Pasadena N/A
Beverly Hills N/A
Santa Monica
N/A
Inglewood
N/A
West Hollywood N/A
Total Service Direct Costs $9 05
City Wide General &
Administratve* Rate @
12 50% $1 13
Total Program Cost $1018
Number of Participants 1
Cost/Participant 10 18
Recommended Fee/Participant $10 00
Total Revenue $10 00
Total Cost Subsidy Program $0 18
Current Fee Amount
Fee Increase/(Decrease) $0 18
(1-3)
City of Culver City
Albs/ School Late Payment 11 0A yr- 11/412005 4 35 AAf101 11/16/2005 365210 32120
Parks Recreation & Community Services Dept
Recreation Division
Teen Camp Nonresident
City of Culver City
User Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description
Fund
Division
Account
Department/Division
Date
Descnpbon of Service, Demand, Subsidy and Other Comments
This fee is being
recommended to offset the cost incurred in offenng Teen Day Camp to non residents 11 14 years of age Teen Camp is offered
Monday through Fnday from 7 00a m 6 00p m Fees are based upon one week of participation Fees are calculated on 50 children registered per
week 55 hrs/week Fee being recommended is $130 00 per week
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost
per Unit of Service
Straight I Fringe
Time Labor I Benefits
I Total Direct Dept or
I Labor Cost Div
Total Burdened
Labor Cost / Hr
Recreation Supervisor $3051 10 68 I $4119 800% $4449 10 00 $44485
Recreation Coordinator $2499 I 875 1 $33 74 800% $3644 40 00 $1 457 57
Sr Recreation Leader $11 44J 160 $1304 800% $1408 165 00 $2 323 73
I
Total Burdened Personnel Costs per lin g of Service $4 226 15
Matenal & Rental Costs
Description Cost Each Quantity Required Unit Cost
Office Supplies Pnnting and Binding
$22225 0 10 $22 23
Department Special Supplies
$4 886 50 0 10 $488 65
Dances & Special Programs
$26000 0 10 $26 00
Training and Education
$7000 0 10 $7 00
Special Events and Meetings $8 662 50 0 10 $866 25
Advertising and Uniforms
$10800 010 $10 80
Liability Reserve Charges
$1 125 70 0 10 $112 57
Total Matenal & Rental Costs per Unit of Service 1,533 50
Other Costs (Equipment, Building Usage, Part-time Labor wio Benefits
Descnption Cost Each Quantity Required UnitCost
Other Contractual Services I
$3 217 50 0 1 $321 75
Total Other Costs per Unit of Service 321 75
Fee Companson Data
Fee
Junschcnon per Unit
More or (Less) than
Fee
Service
Culver City's
per Unit of
CITY OF CULVER CITY $13000 Dollars Percentage
Culver City $11000 ($20 00) (15 38%)
Pasadena $211 00 $81 00 6231%
Beverly Hills $28000 $15000 11538%
Santa Monica $15500 $2500 1923%
Inglewood $11200 ($1800) (1385%)
West Hollywood $11000 ($2000) (15 38%)
Total Service Direct Costs $6,081 39
City Wide General &
Administrative Rate @
1250% $76017
Total Program Cost $6 841 57
Number of Participants 50
Cost/Participant 136 83
Recommended Fee/Participant $130 00
Total Revenue $6 500 00
Total Cost Subsidy Program $341 57
Current Fee Amount $110 00
Fee Increase/()ecrease) $20 00
Inglewood and West Hollywood only offer six hours per day Extended care is an additional charge
Ft)
Teen C mp NR 11 05 1114/2005, 320 AMUser Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
Aquatic Monthly Unlimited Use
Pass Resident
101 32200 365510
Parks Recreation & Community Services Dept
Recreation Division
12/6/2005
Description of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs associated with providing discounted Monthly Unlimited Use Pass to resident participants Fee
was based upon 30 visits per month for $37 50 or $1 25 per use If a participant uses the pool every day of the month there is a savings of $22 50
over the regular aquatic pass However the pass is only good for the month it is issued and may not be saved up for aother months like the regular
aquatic pass This system benefits participants who use the pool daily Expenses were computed by hourly costs times and # of hours of lap swim
per week Recommended fee is $37 50 per person for residents
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost
per Unit of
Straight I Fnnge 1 Total Direct
Time Labor! Benefits I Labor Cost
Dept or
Div
Total Burdened
Labor Cost / Hr
Aquatic Coordinator _ $24 99
_ |1010|,
8 75 1
_ 1
$33 74 8 00% $36 44
— •
20 00
- --
$728 78
- --
Pool Manager
_ —
.Lifeguards _ __.
$1468
$1138|101010|2 06 1
,
159 — 1-
$16 74
_ _
$12 97 ,|1010|8 00%
_
800%
$18 08
$1401
- -- •----
20 00
40 00
- -
$361 58
$56030
--- --
$7 64 Recreation Leader/Cashier i 1 07 1 $8 71 8 00% $9 41 20 00 $188 14
Total Burdened Personnel Costs per Unit of Service 1 ,
Material & Rental Costs
Descnption Cost Each Quantity Required Unit Cost
Pool Supplies ($14 750 annual cost divided by 52 weeks divided by 86 hrs)
. _ _ _
$3 30
_
43
_ _
$141 90
Personnel Supplies ($2 110 annual cost divided 52 wks divided 86 hrs)
. _ _ _ _ _ _ _ _ ..._. _ _ _ _ _
$0 47
. _ ._
43
_ _ _ _
$20 21
Other Supplies ($8 199 annual cost divided by 52 weeks divided by 86 hrs)
. _ _ _ _
$1 83
_.
43 $78 69
_ _
Total Material & Rental Costs per Unit of Service
Other Costs E ui ment Building Usage, Part-time Labor w/o Benefits)
. _ _
Descnption Cost Each Quantity Required Unit Cost
CCF Water Company ($4 914 annual divided by 52 wks divided by 86 hrs)
. _ _ _ _ _ _
$1 10
_ _ _
43
_ _ _
$47 30
Southern California Gas ($11 706 29 annual divided 52 wks divided 86 hrs)
_ _ _ _ _ _ _
$2 62
_ _ _
43 $112 66
Electric Charges (not available)
Total Other Costs per Unit of Service 159 96
Fee Comparison Data
Fee
Jurisdiction per Unit
More or (Less) than
Culver City s Fee
per Unit of Service
CITY OF CULVER CITY $3750 Dollars Percentage
... ... ...
Beverly Hills
. _
... ,
N/A .
Pasadena
_
N/A
_ _
Inglewood ... ...
N/A
_ . _ . ...
Santa Monica _
Culver City '
. _ ._ _—
$40 00
,„.
§47 5e.-
$2 50 6 67%
West Hollywood $35 00 ($2 50) (6 67%)
Total Service Direct Costs $2 239 57
City Wide General &
Administrative* Rate @
1250% $27995
Total Program Cost
Number of Participants
$2 519 51
50
Cost/Participant 50 39
Recommended Fee/Participant $37 50
Total Revenue $1 875 00
Total Cost Subsidy Program $644 51
Current Fee Amount N/A
Fee Increase/(Decrease) $37 50
City of Culver City
Adult Aq atic Unlimited Use Pass R JR 11/30/2005 238 PMUser Fee Determination By Participant
Cost Analysis Worksheet
User Fee Description Fund Division Account Department/Division Date
Aquatic Monthly Unlimited Use
Pass Non Resident
101 32200 365510
Parks Recreation & Community Services Dept
Recreation Division
12/6/2005
Description of Service, Demand, Subsidy and Other Comments
This fee is being recommended to offset the costs associated with providing a discounted Monthly Unlimited Use Pass to nonresident participants
Fee was based upon 30 visits per month for $47 50 or $1 58 per use If a participant uses the pool every day of the month there is a savings of
$22 50 over the regular aquatic pass However the pass is only good for the month it is issued and may not be saved up and used in a subsequent
month like the regular aquatic pass This system benefits participants who use the pool daily Expenses were computed by hourly costs times # of
hours of lap swim per week Recommended fee is $47 50 per person for non residents
Personnel Costs
Position
Rates
Total Hours by
Position
Total Labor Cost
per Unit of
Straight I
Time Labor 1
Fringe
Benefits
Total Direct
Labor Cost
Dept or
Div
Total Burdened
Labor Cost / Hr
Aquatic Coordinator $24 99 i 8 75 $33 74
_
8 00% $36 44
_
20 00 $728 78
.Pool Manager .
$14 68
_
1 2 06
_
$16 74
_
8 00%
_
$1808
- -- -
20 00
— --
$361
-- –
58
.Lifeguards ._ .
$11 38 j 1 59 $12 97 8 00% $14 01
- —
40 00 $560 30
Recreation Leader/Cashier $764 -1 1 07 I
$871 I 800% $941 20 00 $188 14
Total Burdened Personnel Costs per Unit of Service $1,838 81
Material & Rental Costs
Descnption Cost Each Quantity Required Unit Cost
Pool Supplies ($14 750 annual cost divided by 52 weeks divided by 86 hrs)
_ _ _ _ _
$3 30
- - —
43
--
$141 90
Personnel Supplies ($2 110 annual cost divided 52 wks divided 86 hrs)
. _ _ _...._ _ _ _ ._ _
$047 43
_ ._
$20 21
Other Supplies ($8 199 annual cost divided by 52 weeks divided by 86 hrs)
. _ _ _ _ _ ._... _ _...._
$1 83 43
_ _ _
$78 69
_..... _._
Total Service Direct Costs $2 239 57
_
City Wide General &
Administrative Rate @
1250% $27995
Total Program Cost
Number of Participants
$2 519 51
50
Cost/Participant 50 39
Recommended Fee/Participant $47 50
Total Revenue $2 375 00
Total Cost Subsidy Program $144 51
Current Fee Amount N/A
Fee Increase/(Decrease) $47 50
City of Culver City
Total Material & Rental Costs per Unit of Service 240 80 (
Other Costs (Equipment, Building Usage, Part-time Labor w/o Benefits)
Descnption Cost Each Quantity Required Unit Cost
CCF Water Company ($4 914 annual divided by 52 wks divided by 86 hrs)
. _ _ _ _ _ _ _ _ -
$1 10 43
-
$47_30
.
Southern California Gas ($11 706 29 annual divided 52 wks divided 86 hrs)
_ _ _ _ _
$2 62 43 _
$11266
Electric Charges (not available)
Total Other Costs per Unit of Service 159 96
Fee Comparison Data
Fee
Jurisdiction per Unit
More or (Less) than
Culver City s Fee
per Unit of Service
CITY OF CULVER CITY
. ... .
$47 50
...
Dollars Percentage
,Pasadena ..
N/A
_ .
Beverly Hills N/A . ...
Inglewood
. _ _
N/A
_ ...
Santa Monica $80 00 $32 50 6842%
.. .........
West Hollywood $60 00 $12 50 26 32%
C'y. .tvik'city $47.50
_ _
Adult Aq t U I Wed Use Pass NRJff 11/30/2005 2.31 PMCity of Culver City, California ATTACHMENT 4
City Council Agenda Item Report
Meeting Date 06/09/03 Item Number G-2
AGENDA ITEM Public Hearing and Adoption of a Resolution Establishing
Various Fees to be Charged by the Recreation Division of the Parks, Recreation
d Community Services Department.
Contact Person/Dept Marty Nicholson Phone Number (310) 253-6662
Fiscal Impact Yes [X] No [] General Fund Yes [X] No []
Public Hearing p_g Action Item [] Attachments [X]
Public Notification
Parks and Recreation Commission, Parks & Services Foundation, User Groups and
Master Notification List
City Controller Approval
Eric Shapiro
RECOMMENDATION
That the City Council adopt the Resolution establishing various fees to be charged
by the Recreation Division of the Parks, Recreation and Community Services
Department and rescind Resolution No 2002-R113, pertaining to Recreation
Division fees
PROCEDURE
1 Mayor seeks motion to receive and file the affidavit and notice of publication and
mailing
2 Mayor calls on staff for a brief staff report
3 Mayor declares the Public Hearing open, and calls upon the public for comment
4 Mayor seeks a motion to close the Public Hearing
5 City Council discusses the matter and arrives at its decision
BACKGROUND
In the fall of 2002 the Recreation Division reviewed the fees and charges related to
activities in the eleven recreation sections The fees were found to be in need of
routine cost-of-living adjustments or were new fees that needed to be adopted by
Council action City Council approved the new fees for recreation in October 2002
and those fees were implemented in January 2003
Page 10 of 43
Department Approval
Don Rogers 5/29/03
CAO Approval
Mike Thompson 6/3/03City of Culver City, California
Parks and Recreation Commission Report
identified specifically in the User Fee Worksheets and indirect costs are percentage
estimates
In 2003 the City s Controller assisted in determining the percentages for the City s
indirect costs and those percentages have not been updated since that time
Therefore the indirect costs may not be completely realized in the User Fee
Worksheets However, it can be safely assumed that at least a portion of indirect
costs have been captured The Parks Recreation and Community Services
Department s indirect costs have been calculated at 8% and are costs related to the
Director, Division Manager, Senior Management Analyst and Clerical Staff
associated with providing Department programs The City-Wide General &
Administrative Rate is the City's indirect costs and has been calculated at 12 5%
DISCUSSION
The Recreation Division presented all recreation fees for services to City Council on
June 9, 2003 through a public hearing and resolution process Attachment A
provides a copy of the City Council report Attachment B provides a complete list of
the fees that were adopted on June 9, 2003
Since June 2003 there are additional new fees and charges the Recreation Division
would like considered by City Council The fees being proposed include the
following services
Kiddie Clay, Resident $50 00
Kiddie Clay, Nonresident $60 00
Just 4 Kids Day Camp Nonresident $15000
Teen Camp Nonresident $13000
Special Events Photos $300
After School Late Payment $1000
Kiddie Clay, Special Events Photos and After School Late Payment fees are new
fees being proposed Just 4Kids Day Camp and Teen Camp are revised fees being
proposed Detailed information regarding the proposed fees is included in the User
Fee Worksheets, Attachment C
Staff will be reviewing all the Recreation Division's fees in Fiscal Year 2006-07 in
order to ensure the established fees accurately reflect the direct and indirect costs of
programs
FISCAL ANALYSIS
Approval of the proposed fees may result in additional revenues as follows
RCity of Culver City, California
Parks and Recreation Commission Report
1 Kiddie Clay fees being recommended will increase revenues by $10 per
participant The fee is a 20% increase in the fee and provided attendance
remains the same the increase in fees would result in $2,304 in additional
revenue annually Staff will be proposing the purchase of a new kiln next fiscal
year as a result of the new revenue identified The existing kiln is failing and
needs replacement
2 Just 4 Kids and Teen Day Camp non-resident fees may discourage non-
residents from using day camp services in Culver City allowing more
opportunities for Culver City residents to participate in day camp services The
proposed fees would eliminate the current City subsidy for non-residents and
those participants may register in programs offered in their own cities If non-
resident participation were to decline there would not be any significant additional
revenues realized
3 The Special Event Photos fee is a convenience fee for participants in special
events who forget to bring their camera to the event Revenues realized will be
insignificant, however the cost of the service would be recovered Staff is
estimating additional revenues would be approximately $180 annually
4 After School Late Payment fee is hoped to discourage parents from signing their
child up late and forcing staff to travel to school sites a second time to get new
sign in sheets distributed It is hoped the revenues will be minimal
Total additional estimated revenues would be approximately $2,484
ATTACHMENTS
A June 9, 2003 City Council Report on Recreation User Fees
B Recreation User Fees Adopted June 9, 2003 by City Council
C Proposed User Fee Determination Cost Analysis Worksheets
MOTION
That the Parks and Recreation Commission
Recommend to the City Council to adopt a resolution of the City Council of the City
of Culver City approving proposed fees to be charged by the Recreation Division of
the Parks, Recreation and Community Services Department
Of City of Culver City, California
ATTACHMENT 5
Parks and Recreation Commission Report
Meeting Date 12/06/05 Item Number A-3
AGENDA ITEM Consideration of a Recommendation to City Council For a New
Aquatic Fee for a Monthly Unlimited Use Pass
Contact Person/Dept Marty Nicholson Phone Number (310) 253-6662
Fiscal Impact Yes pg No [] General Fund Yes pg No []
Public Hearing 1] Action Item [X] Attachments [X]
Public Notification
Master Notification List (11/30/05)
Department Approval
CAO Approval N/A
Bill La Pointe 11/30/05
City Controller Approval N/A
RECOMMENDATION
That the Parks and Recreation Commission consider a proposed new aquatic fee for
a monthly unlimited use pass and make a recommendation to City Council
BACKGROUND
All fees charged by cities within the State of California are required by law to
approve their fees through a formal process which includes a public hearing and
resolution by the city's elected governing body The purpose of this formal process
is to ensure that cities are not charging people more fees then the cost to provide
the service Under the State of California's tax codes, cities are not considered 'for-
profit' organizations and thus, may not make a profit through the use of fees for
service
In order to ensure that the Recreation Division is in compliance with State law, a
User Fee Determination Cost Analysis Worksheet (User Fee Worksheet) is used by
staff to assess the costs involved in providing the services Since Cities are allowed
to recoup all direct and indirect costs for providing services all costs are figured into
the service through the User Fee Worksheet
DISCUSSION
The Recreation Division presented new user fees to the Commission at the
November 16, 2005 Commission meeting as recommended by recreation staff At
that time the unlimited monthly pass fee was not presented The monthly unlimited
use pass fee is a new fee being requested by a member of the public that uses the
/
gCity of Culver City, California
Parks and Recreation Commission Report
Culver City Municipal Pool on a daily basis The purpose of the monthly unlimited
use pass is to allow daily users an additional discount above the regular 15 visit
pass that currently is approved With the existing 15 visit pass a daily user would
need to purchase two passes per month which would cost $60 for a resident user
and $70 for a non-resident user The 15 visit pass has an advantage in that it does
not expired until it has been fully used and can be carried over month to month
The proposed monthly unlimited use pass would allow a user to use the pool the
entire month for one fee but would not allow the pass to carry over from month to
month With the proposed monthly unlimited use pass the charge would be $37 50
for a resident and $47 50 non-resident The chart below shows the cost savings to a
daily resident user
Type of Admission 28 days 30 days 31 days
Daily $3 charge $84 00 $90 00 $93 00
Regular $30 Pass $60 00 $60 00 $90 00*
Unlimited Monthly Pass $37 50 $37 50 $37 50
*There would be 14 days left on the third pass
Staff is not making a recommendation regarding this fee but asking the Commission
to consider the fee in light of the request made by the public Attachment A provides
a summary of the current approved aquatic fees Attachment B provides the User
Fee Determination Sheets for the proposed monthly unlimited use pass All of the
costs are not calculated into the User Fee Determination Sheet but only those costs
budgeted by the Recreation Division Personnel costs for maintenance of the facility
for the Public Works Department are not included
FISCAL ANALYSIS
Approval of the proposed fee will result in a reduction of revenues due to the cost
savings passed on to the user At this time, staff can not accurately predict whether
the reduction will be significant because attendance collected at the pool does not
calculate whether the person returns on a daily basis
ATTACHMENTS
A Approved Aquatic User Fees
B Proposed User Fee Determination Cost Analysis Worksheets
gCity of Culver City, California
Parks and Recreation Commission Report
MOTION
That the Parks and Recreation Commission
Discuss the proposed aquatic monthly unlimited use pass fee and make a
recommendation to City Council
(47
C
C
ATTACHMENT 6
Parks and Recreation Commission December 6 2005
o0o
Item A-
(8 08pm)
Consideration of a recommendation to City Council for a new aquatic fee for
a monthly unhnuted user pass
Mr La Pointe stated that the proposal for a new aquatic fee came as a suggestion from a
community member, which was then taken into consideration by staff
Mr La Pointe recommended this issue could best be handled through the budgetary
process and suggested that the Commission not take any action at this time
Commissioner Daly Redholtz concurred with Mr La Pointe's recommendation but
requested that staff further explore whether the proposed fee will actually result m a
revenue reduction
There was Commission consensus to pull this item from the agenda
o0o
nein A-4
(8 13pM)
Scheduling a date for the Parks and Recreation Commission meeting in
January, 2006
MOVED BY COMMISSIONER DALY REDHOLTZ, SECONDED BY COMMISSIONER
DEEN, THAT THE PARKS AND RECREATION COMMISSION MEET ON TUESDAY,
JANUARY 3, 2006 AS SCHEDULED IN THE DAN PATACCHIA ROOM
Commissioner Cooper said he would prefer to meet when the meeting can be televised
AYES Commissioners Deen, Daly Redholtz, James, Shapiro
NOES None
ABSTAIN Commissioner Cooper
ABSENT None
o0o
Item A-5
(8 16 p m)
Contmumg discussion regarding the Parks and Recreation Comimssion's
Mission (Commission-City Council relationship, Fmancmg, Public
Relations)
Bill La Pointe gave the staff report, explaining that this is a discuss process towards
developing a Commission pohcy manual for future useATTACHMENT 7
RESOLUTION NO 2006-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA ADOPTING AN UPDATED
SCHEDULE OF FEES AND CHARGES FOR CITY
RECREATIONAL SERVICES AND RESCINDING
RESOLUTION NO 2003-R047
WHEREAS, the City's schedule of fees and charges for providing
recreational services was last updated in 2003, and
WHEREAS, since 2003, there are additional new and revised fees and
charges, which are necessary to cover the cost of providing the following recreational
services Kiddie Clay, Resident, Kiddie Clay, Nonresident, Just 4 Kids Day Camp,
Nonresident Teen Camp Nonresident Special Events Photos, After School Late Payment,
and
WHEREAS, the City of Culver City Parks, Recreation and Community
Services Department has conducted an analysis of the above-listed services and the costs
involved in providing those services, and
WHEREAS on March 27 2006 at a duly noticed public meeting the City
Council considered adoption of an updated schedule of fees and charges for City
recreational services to include the above-listed new and revised fees and charges (the
new and revised fees and charges are identified by "***" in the far left column of the fee
schedule), and
WHEREAS after giving the public an opportunity to be heard and
considering all information before it the City Council approved the adoption of said fees
and charges, attached hereto as Exhibit "A"
I|1010101010101010 10
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15
16
17
18
19
20
21
22
23
24
25
26
27
28-2-
NOW THEREFORE the City Council of the City of Culver City California,
DOES HEREBY RESOLVE as follows|109| The updated schedule of fees and charges, attached hereto as Exhibit
"A," are hereby adopted|109| Resolution No 2003-R047 is hereby rescinded
APPROVED and ADOPTED this day of 2006
ALBERT M VERA, MAYOR
City of Culver City, California
ATTEST APPROVED AS TO FORM
I|1010101010101010 10
10|11
12
13
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18
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22
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28
CHRISTOPHER ARMENTA, City Clerk CAROL A SCHWAB, City AttorneyParks, Recreation & Community Services Department
RECREATION DIVISION
Recreation User Fees
TYPE TITLE CODE REF
APPROVED
FEE
NEW FEE
Admin Administrative fees
Non Resident Fee for Recreation Program Participation $10 00
Refund Processing Fee $10 00
Child Care Late Pick Up Fee
-- $1 00 per child
per minute
Afterschool After School Programs 411School
: ‘ , Site
One child weekly registration fee Resident $50 00
Second child weekly registration fee Resident $45 00
One child weekly registration fee Non Resident $60 00
Second child weekly registration fee Non Residents $55 00
***
After School Late Payment Fee $10 00 ****
Aquatics Aquatic Fees 1 Recreation SWitn,ftt'tap Swim Daily Fee,,,
Adults 18 yrs & older $3 00
Seniors and children 17 and under $2 00
Aquatics - ' ' • Aquatic F - Swim Passes
Adult Lap Swim Passes Residents 15 visits $30 00
Adult Lap Swim Passes Non Residents 15 visits $35 00
Seniors & Disabled Lap Passes Residents 15 visits $20 00
Aquatics Aquatic s o s, Resident
Learn to Swim Group Lessons (5 lessons) $20 00
Learn To Swim Group Lessons (10 lessons) $40 00
Lifeguard Training $125 00
Private Swim Lessons (per 30 minute lesson) $25 00
Aquatics Aquatic Fees - Swim Lessons, Non-Resident
Learn To Swim Group Lessons (5 lessons) $30 00
Learn To Swim Group Lessons (10 lessons) $50 00
Lifeguard Training $135 00
Private Swim Lessons (per 30 minute lesson) $35 00
Aquatics Aquat1cR n IF e -hourly 7rate
School District Rate per hour Staff Costs
Non Profit Rental Resident up to 100 people $50 00
Non Profit Rental Resident each additional 25 people $15 00
Private Party Resident up to 100 people $55 00
Private Party Resident each additional 25 people $15 00
Private Party Non Resident up to 100 people $75 00
Private Party Non Resident each additional 25 people $15 00
Cancellation of rental 2 week notice % of fees retained 50%,
Cancellation of rental less than 2 wks % of fees retained 100%
Bonfield' Per= s for grass areas it Youth Sports League Play Resident 51% residency No Charge
Youth Sports Tournaments Resident 51% residency No Charge
Youth Sports League Play Non resident $30 00
Youth Sports Tournament Play Non resident $40 00
Resident Adult Private Group $20 00Parks, Recreation & Community Services Department
RECREATION DIVISION
Recreation User Fees
CODE REF
APPROVED
FEE NEW FEE TYPE TITLE
Non Resident Adult Private Group $40 00
Non Resident Adult Tournament $45 00
Classes
Lights - in addition to field use for all user groups except
Resident Youth Sports League & Tournament Play
MK men ass ees, 'on- on ra * esi. en , 'a eria $
V'ee and instruction included,/
Pre K type classes 2 5 yrs old
$10/hour
$35 00
Pre K type classes 2 5 yrs old 10 classes $70 00
Pre K type classes 2 5 yrs old 20 classes $140 00
Pre K class 2 5 yrs old 4 days/wk monthly fee $96 00*
Pre K class 2 5 yrs old 5 days/wk monthly fee $140 00
***
Kiddie Clay, 4 13 yrs old, 1 day/wk, 8 weeks $50 00
****
*Fee based upon 16 week session and rate is for only 4 weeks
of the 16
Classes
Enrichment Class Fees, Non-Contract, Non-Resident,
Materials Fee and Instruction included Pre K type classes 2 5 yrs old $45 00
Pre K type classes 2 5 yrs old 10 classes $80 00
Pre K type classes 2 5 yrs old 20 classes $150 00
Pre K class 2 5 yrs old 4 days/wk monthly fee 105 00*
Pre K class 2 5 yrs old 5 days/wk monthly fee $150 00
***
Kiddie Clay, 4 13 yrs old, 1 day/wk, 8 weeks $60 00 ** *
*Fee based upon 16 week session and rate is for only 4 weeks
of the 16
Classes
varies
varies
$10 00
Day Camp
$100 00
$100 00
Day amp
* $150 00
$130 00 ****
Day Camp
$75 00
$75 00
Event
Breakfast with Santa $5 00
Lunch with the Bunny $6 00
Excursions based on full cost recovery Actual Costs
Craft Activities one time special craft activities Actual Costs
***
Special Events Photo Fees $3 00
***
Film Permits Administrative sParks, Recreation & Community Services Department
RECREATION DIVISION
Recreation User Fees
TYPE TITLE CODE REF
APPROVED
FEE
NEW FEE
Application Processing Fee $100 00
Film Permits
Permit Peet; for Filming or Video Taping, 12 hours or
fraction thereof
Al! Other Park Facilities $500 00
Cancellation Charge 3 days notice % of fees retained to
cover staff costs 50%
Cancellation Charge less than 3 days notice % of fees
retained to cover staff costs and public inconvenience 100%
Culver City Park $900 00
Culver City Plunge $900 00
Veteran s Memorial Park $900 00
Film Permits
Permit Feeso Stilt Photographer, 6 floursor ractio
thereof
#
All Other Park Facilities $250 00
Cancellation Charge with less than 7 days notice % of fees
paid retained 100%
Cancellation Charge with one week notice % of fees paid
retained 50%
Culver City Park $300 00
Culver City Plunge $500 00
Veteran s Memorial Park $300 00
Park Facility
Permit Culver West Park - Residents, 4 hours
Room Rental Only $140 00
Room and Kitchen Rental $180 00
Non Profit Flat Rate $100 00
Park Facility
Permit Culver West Park - Non-Residents, 4 hours
Room Rental Only $160 00
Room and Kitchen Rental $200 00
,
Non Profit Flat Rate $160 00
Park Facility
Permit '
Lindberg Stone)-tou e Kronentha P Residents, 4
hours
Room Rental Only $140 00
Room and Kitchen Rental $180 00
Non Profit Flat Rate $100 00
Park a i i
Permit
in erg Stone i-louserone a on
Residents, 4 hours
Room Rental Only $160 00
Room and Kitchen Rental $200 00
Non Profit Flat Rate $160 00
Park Facility
Permit AILOtherPark Buildings - Resident, 4 hou rs
1 A,,k
Room Rental Only $140 00Parks, Recreation & Community Services Department
RECREATION DIVISION
Recreation User Fees
,..y .
NEW FEE TYPE TITLE CODE REF
Non Profit Flat Rate
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171.
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Permit Other Applicable Fees & Charges
Refundable Security Deposit
NM=
$200 00
Extended Permit Time per hour charge $25 00 -
Custodial Fee per hour by request only $50 00
Staff Fee per hour by request only $20 00
Cancellation Fee with 4 weeks notice % of fees paid
retained 50%
Cancellation Fee less than 4 weeks notice % of fees paid
retained
100%
Park Permit Veteran's Resident Fees, 4 hours
For the first 100 people $50 00
For each additional 25 people or part thereof $20 00
$50 00
/111.1111111111
Non Profit Flat Rate
Park Permit Moonbounce'Reservabon Foos, per use $25 00 1111111111
Is
: ; is
I ii
I II
I
Monthly Fee for Residents
Monthly Fee for Non residents
Weekly Fee for After School Care Resident
Weekly Fee for After School Care Non Resident
RECC R fterschoo ) Program
,
One Child Per Month $210 00
Additional Child Per Month $170 00
One Child Per Week $55 00Parks, Recreation & Community Services Department
RECREATION DIVISION
Recreation User Fees
TYPE TITLE CODE REF
APPROVED
FEE NEW FEE
Additional Child Per Week $45 00
Non Resident Surcharge per Week $10 00
Sports Adult Sports Leagues,a per season
Adult Softball League Fee $400 00
Adult Basketball League Fee $330 00
Sports Youth Sports L - Participant Fee per
fi
Flag Football Resident $50 00
Flag Football Non Resident $60 00
Basketball Resident $50 00
Basketball Non Resident $60 00
Superstars Resident $40 00
Superstars Non Resident $50 00
Track & Field Instruction Resident $50 00
Track & Field Instruction Non Resident $60 00
Track & Field Meet Only Resident $5 00
Track & Field Meet Only Non Resident $10 00
Adult Drop In Basketball 15 visits $30 00
Adult Drop In Volleyball 15 visits $30 00
Teen ITeen Center Fees
Teen Center Dance Admission per person member $4 00
Teen Center Dance Admission per person non member $5 00
Teen Center Hip Hop Talent Show Admission per person $3 00
Teen Center ID replacements $1 00
Weight Room Wetght Room Membership Fee(per a
,
Seniors/Veterans $40 00
Residents $60 00
Non Residents $80 00
Youth 13 18 years old $0 00