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CC - CONSENT ITEM: Approval of an Amendment to the General Services Agreement with Western Office, Inc. to Provide Workstation Furniture and Installation Services in An Amount Not-to-Exceed $125,000, Resulting in an Aggregate Contract Amount Not-to-Exceed $283,000.
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Meeting Date: June 22, 2026
Contact/Dept: Alicia Ide, Senior Management Analyst
Phone Number: (310) 253-5618
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: Email Meetings and Agendas - City Council (06/172026)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (06/03/2026)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to the General Services Agreement with Western Office, Inc. to provide workstation furniture and installation services in an amount not-to-exceed $125,000, resulting in an aggregate contract amount not-to-exceed $283,000.
BACKGROUND/DISCUSSION
On September 8, 2025, the City Council approved a General Services Agreement with Western Office, Inc. in an amount not-to-exceed $108,000 for office furnishings and related installation services. Since that time, additional furniture and installation needs have arisen to support departmental operations and workspace modifications.
Culver City Municipal Code (CCMC) Section 3.07.050.B. and the associated Council-adopted Resolution No. 2018-R-025 provide the City Manager with the authority to approve purchases up to $50,000 cumulatively per vendor, per fiscal year, including sales tax, shipping fees, and tariffs. In addition to the $108,000 General Services Agreement approved by the City Council, the City Manager has authorized purchases totaling $50,000 during Fiscal Year 2025-2026. As such, the current not-to-exceed amount associated with Western Office, Inc. is $158,000.
Staff anticipates requiring additional furniture purchases and installation services during the remainder of the contract term. Therefore, staff recommends approval of an amendment to the General Services Agreement with Western Office, Inc. in an amount not-to-exceed $125,000, increasing the aggregate contract amount to $283,000.
To support the ongoing services provided to the public and staffing needs, the Public Works Department occasionally requires new and/or modified office furniture to support operations.
To maintain consistency in design and ensure compatibility with existing furnishings, the City has historically procured MillerKnoll furniture. Over the years, the City has engaged with authorized MillerKnoll vendors, including Western Office, Inc., to purchase furniture through cooperative agreements with other public agencies.
CCMC Section 3.07.055.G. exempts bidding requirements where competitive bid procedures have already been utilized by the City, a public agency, or a joint powers agency, and the goods or supplies are supplied to the City at the same or better price. The City of Charlotte, North Carolina, and the University of California both recently conducted competitive procurements for furniture and installation services in conjunction with Omnia Partners. MillerKnoll was selected as the vendor and pricing was established through those procurements.
Western Office, Inc. is the only vendor in the region authorized by MillerKnoll to provide the preferred pricing offered through the Omnia Partners contracts. As such, staff have utilized Western Office, Inc. to purchase MillerKnoll furniture in accordance with CCMC Section 3.07.055.G.
FISCAL ANALYSIS
Funding for workstation furniture and installation services will be provided through departmental operating budgets approved by the City Council as part of the annual budget process, including any subsequent budget amendments, during any fiscal year in which the General Services Agreement remains in effect. Approval of this amendment will not increase the City's overall budget, as all expenditures will remain subject to and within appropriations approved by the City Council for the applicable fiscal year. Rather, approval of this amendment provides staff with increased purchasing authority with Western Office, Inc. specifically over the term of the General Services Agreement. This amendment will allow staff to continue procuring compatible furniture and related installation services from the City's existing authorized vendor as operational needs arise.
ATTACHMENTS
None.
recommended action
MOTION(S)
That the City Council:
1. Approve an amendment to the General Services Agreement with Western Office, Inc. for workstation furniture and installation services in an amount not-to-exceed $125,000, resulting in an aggregate contract amount not-to-exceed $283,000; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.