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CC - (1) Adoption of Resolutions and/or Motions Appointing City Council Members/Staff Members to Various Outside Agency Boards, City Council Subcommittees and Other Related Bodies; (2) Creation of the Los Angeles International Airport (LAX) Ad Hoc Subcommittee and, if Created, Appointment of Two Council Members Thereto; and (3) Dissolution of Subcommittees as Needed.
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Contact Person/Dept: Shelly Wolfberg
Phone Number: (310) 253-6000
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (05/04/2016);
Department Approval: John M. Nachbar, City Manager
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RECOMMENDATION:
Staff recommends the City Council (1) adopt resolutions/motions appointing Council Members to various outside agency boards, City Council subcommittees, and other related bodies; (2) creation of the Los Angeles International Airport (LAX) Ad Hoc Subcommittee and, if created, appointment of two Council Members thereto; and (3) dissolution of subcommittees as needed.
BACKGROUND/DISCUSSION:
The City Council traditionally has appointed Council Member(s) to represent the City on various “outside agencies” and on City Council subcommittees. These appointments are presented this evening for the City Council’s consideration.
As the City Council has considered its appointments to City Council subcommittees, it has been mindful of the requirements of the Ralph M. Brown Act (Brown Act) and the important differences between a “Standing Subcommittee” and an “Ad Hoc Subcommittee.” In summary, Standing Committees are required to comply with the provisions of the Brown Act (including public notification and public participation).
Ad Hoc Subcommittees are not subject to those requirements. As provided for in the Brown Act, a standing committee has a continuing subject matter jurisdiction or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. Whereas, in general, an “Ad Hoc” subcommittee serves only a limited or single purpose, is not perpetual, and is dissolved when its specific task is completed.
In this staff report, all members of the City Council are respectfully referenced as Council Members (except in the case where a particular body requires the appointment of the Mayor or Vice Mayor).
APPOINTMENTS TO OUTSIDE AGENCY BODIES REQUIRING ADOPTION OF A RESOLUTION
Some of the outside agency boards require the adoption of a resolution to make Culver City appointments to their bodies.
(1) Los Angeles County City Selection Committee
The City Selection Committee normally meets once a year, but occasionally a special meeting is held when a vacancy occurs. The meeting is held in conjunction with the Los Angeles County Division of the League of California Cities.
The Mayor is automatically the Member Representative to this Committee. This past year, Council Member Clarke was the Alternate Member. Staff recommends the City Council appoint Mayor Clarke as the Member Representative and appoint an Alternate Member.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Clarke as Delegate and ________ as Alternate Delegate of the Los Angeles County City Selection Committee.
(2) League of California Cities/Los Angeles County Division
In order for the City Council to have representation in the Los Angeles County Division of the League of California Cities, it is necessary that a Delegate and an Alternate Delegate be selected from among the City Council Members. The Los Angeles County Division holds general membership meetings on the first Thursday during the months of January, March, and May. All General Membership meetings typically begin with a reception at 6 pm, followed by the meeting (unless otherwise noted). Member cities have one vote each, which is cast by the Delegate or, in the Delegate’s absence, the Alternate. In the absence of the Delegate and Alternate, a substitute who is a member of the City Council may be designated by the member city in writing.
The representatives to the League were Council Member O’Leary, Delegate and Council Member Clarke, Alternate Delegate.
Recommended Motion: That the City Council appoint _______________ as Delegate and________as Alternate Delegate of the League of California Cities/Los Angeles County Division.
(3) Independent Cities Association of Los Angeles County
The City of Culver City has been a member of the Independent Cities Association of Los Angeles County for many years, and it is required that the City Council appoint a Delegate and an Alternate Delegate to that organization.
The representatives to the Independent Cities Association of Los Angeles County were Council Member O’Leary, Delegate, and Council Member Clarke, Alternate Delegate.
Recommended Motion: That the City Council adopt the resolution appointing
as Delegate and as Alternate
Delegate of the Independent Cities Association of Los Angeles County.
(4) Independent Cities Risk Management Authority (ICRMA)
The City of Culver City is a member of the ICRMA. The Bylaws require an elected official be appointed by resolution as a Member to the Governing Board of the ICRMA and an Alternate (who may be a staff member) be appointed by resolution to act in the primary Member's absence.
The current Member is Council Member Cooper, the Alternate is Human Resources Director Serena Wright-Black, and the Substitute Alternate is Claims Coordinator Rachelle Adkins.
With the pending withdrawal of the City from the ICRMA at the end of Fiscal Year 2015/2016, staff recommends that the current members continue to serve through June 30, 2016.
Staff Recommendation: That the City Council take no action, which would allow the current representatives to continue to serve on the ICRMA Governing Board until the City’s withdrawal: Jeff Cooper as Member; Human Resources Director Serena Wright-Black as Alternate and Claims Coordinator Rachelle Adkins as Substitute Alternate.
(5) Los Angeles County Sanitation District Number Five
Meetings for District Number Five are held on the third Wednesday of the month at the Torrance City Hall in Torrance, California. There is a stipend of $125 per meeting, payable to the Director for attendance, or in the absence of the Director, to the Alternate Director. The Ex Officio Director of District Number Five is the Mayor. The City Council may select one of its members as Alternate Director. The current Alternate Director is Council Member Cooper.
Recommended Motion:
That the City Council adopt the Resolution appointing Mayor Clarke as Director, and Council Member ________________, as Alternate Director, to the Los Angeles County Sanitation District Number Five.
(6) Southern California Association of Governments (SCAG)
Culver City is a member of SCAG, and the City Council is requested to appoint the Official Representative and an Alternate Representative to this organization so the City may continue to participate in their activities. The Mayor is the ex-officio representative to the SCAG General Assembly.
The current Alternate Representative is Council Member Sahli-Wells.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Clarke as Official Representative and Council Member _____________as Alternate Representative to SCAG.
(7) Disaster Management “Area A” Executive Board
Culver City is a member of the Disaster Management Area A Executive Board. The Board, which meets infrequently, coordinates disaster management and preparation efforts in Area A, of which Culver City is a part. In 2001, the City Council adopted a resolution appointing the Fire Chief as representative to the Board. The Board has recently undergone some updates to their structure. With these recent changes, the Area A by-laws will be updated to reflect that the Area A Executive Board will now be comprised of the three city managers from each of the Member Cities: West Hollywood, Culver City, and Beverly Hills. The current representative to the Disaster Management Area A Executive Board, appointed in 2014, is City Manager John M. Nachbar.
Staff Recommendation: That the City Council take no action, leaving the City Manager John M. Nachbar as Official Representative to the Disaster Management Area A Executive Board.
APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING ADOPTION OF A MOTION
(8) Westside Cities Council of Governments (WSCCOG)
The WSCCOG is a Joint Powers Authority composed of the cities of Beverly Hills, Culver City, Los Angeles, Santa Monica and West Hollywood in addition to the County of Los Angeles. One or more elected City officials from each City and a limited number of staff participate at these meetings to discuss matters of mutual concern.
The current Representative to this Board is Council Member Cooper and the Alternate is then Council Member Clarke.
Recommended Motion: That the City Council appoint _, as Representative to the Governing Board; and , as the Alternate Representative to the Westside Cities Council of Governments.
(9) Interagency Communications Interoperability System (ICIS)
ICIS is a Joint Powers Authority formed in 2003 to coordinate the efforts of a regional public safety radio network. The system provides seamless coverage throughout Los Angeles County and is utilized by 31 public safety agencies representing 22 cities.
The current Council appointed member of this Board is Council Member Clarke.
Recommended Motion: That the City Council appoint as
Liaison to ICIS.
(10) Exposition Line Construction Authority Board of Directors
This Authority is responsible for the construction and other associated activities related to the Exposition Line from downtown Los Angeles to the Culver City Station, with an ultimate terminus in Santa Monica. Phase 2 of the Exposition Line (from the Culver City Station to the terminus in Santa Monica) will open on May 20, 2016. Membership on the Authority Board comes with a stipend of $150.00 per meeting. Expo Construction Authority staff anticipate the shutdown of the Expo Construction Authority by December 2016. Typically, this Board meets on the first Thursday of the month at 2:30 pm.
The current City Council Delegate and Alternate to the Authority are Council
Members Sahli-Wells and Clarke.
Recommended Motion: That the City Council appoint _,
as Representative; and _, as the Alternate Representative to the Exposition Line Construction Authority Board.
(11) Southern California Cities Joint Powers Consortium
In December 1994, the City Council entered into a Joint Powers Authority Agreement with other Westside/South Bay Cities to capitalize on the combined bargaining and buying power of member cities in all areas of energy purchasing, to monitor and promote such powers, and adopt a resolution requesting that Southern California Edison take whatever actions are necessary to reduce rates for residential and small industrial/commercial customers.
In 1995, the City Council authorized execution of the Joint Powers Agreement forming the Southern California Cities Joint Powers Consortium. The Agreement provides that each participating city shall appoint one Director and one Alternate Director as representatives to the Consortium.
This Joint Powers Agency has not met in several years. While the Joint Powers Agency had a definite purpose and mission at the time of its creation, the change in circumstances (as evidenced by the lack of meetings for at least five years) prompted staff to recommend the City Council direct staff to institute dissolution of the Consortium. In 2011, the City Council concurred and gave such direction to staff. Initial contact with some members has been achieved and initial indications are that those members are anxious to consider dissolution of the Consortium. To allow the dissolution process to continue, staff recommends the City Council appoint a Director and Alternate Director to the Consortium.
The current Director was Council Member O‘Leary, and the Alternate Director is Council Member Clarke.
Recommended Motion: That the City Council appoint as Director and as Alternate Director to the Southern California Cities Joint Powers Consortium.
APPOINTMENTS TO CITY COUNCIL SUBSUBCOMMITTEES REQUIRING ADOPTION OF A MOTION
Council representatives are currently serving on the following Subcommittees. A few of these Subcommittees were established for a limited or specific purpose and the Council may now wish to eliminate those Subcommittees that have fulfilled their purpose.
Staff provides its recommendation with each Subcommittee.
(12) Los Angeles International Airport (LAX) Ad Hoc Subcommittee
The City Council previously designated then Council Member Clarke and Council Member Sahli-Wells to work cooperatively with City staff, as needed, during the pendency of the existing litigation concerning the LAX Airport Specific Plan Amendment Study (SPAS) Environmental Impact Report (EIR).
Since that time, in addition to the existing SPAS EIR litigation, other related and concurrent issues have arisen, including the Landside Access Modernization Program (LAMP) development project, the release of the FAA’s draft Southern California Metroplex OAPM Environmental Assessment (Metroplex EA), and the pending release of the final Metroplex EA concerning flight paths over Culver City (Overflights).
Staff recommends that the City Council create an Ad Hoc Subcommittee for the limited purpose of working cooperatively with staff, as needed, to address these issues involving and/or relating to LAX development, including the SPAS EIR, LAMP and the Metroplex EA/Overflights.
As discussed, Mayor Clarke and Council Member Sahli-Wells, have been acting as liaisons with City staff, as well as outside agency representatives, to discuss these various issues. Given the historical knowledge, and for purposes of continuity, the City Council may wish to appoint Mayor Clarke and Council Member Sahli-Wells to this Ad Hoc Subcommittee, if created.
Recommended Motions: That the City Council (1) create the LAX Ad Hoc Subcommittee; and (2) appoint_______________, and ____________ thereto.
(13) Joint Finance and Judiciary Subcommittee; (14) Treasurer’s Investment Subcommittee; and (15) Audit, Financial Planning, and Budget Subcommittee
The Judiciary and Finance Subcommittee has two functions as stated in the Culver
City Municipal Code (Section 3.01.020):
1) A Subcommittee member signs the City Treasurer’s demand sheet to acknowledge that the demand sheet has been received and filed by the City Council; and,
2) The Subcommittee reviews demands for payment that the City Treasurer has denied and makes a recommendation to the City Council on their disposition.
The Audit and Financial Planning Subcommittee works with the City Manager to forge long-range financial policies to present to the City Council for consideration and adoption. The Subcommittee also meets with the City’s Auditors to discuss the annual audit.
The Treasurer’s Investment Subcommittee currently consists of the Chief Financial Officer/City Treasurer, the City Manager, one member of the public, and one City Council Member. The Subcommittee reviews City investment policies and practices.
The Representatives to these Subcommittees were Council Members Cooper and O’Leary (with Council Member Cooper as the representative on the City Treasurer’s Investment Subcommittee).
The Culver City Municipal Code provides for the City Council to appoint two of its members and one alternate as members of the Finance and Judiciary Subcommittee. However, due to potential Brown Act issues created by having an alternate, it is the City Attorney’s recommendation that an alternate member not be appointed.
Recommended Motion: That the City Council adopt the motion appointing ___and ___as Members of the Finance and Judiciary Subcommittee and Members of the Audit, Financial Planning, and Budget Subcommittee; and ______to the City Treasurer’s Investment Subcommittee.
(16) Standing Economic Development Subcommittee
Council Members Weissman and Clarke served on this Subcommittee. Given the potential “ongoing subject matter jurisdiction” of this Subcommittee in its current form, it constitutes a standing subcommittee.
Recommended Motion: That the City Council appoint _________and ______to the Economic Development Subcommittee.
(17) Culver City Unified School District/City Council Liaison Subcommittee
This Subcommittee consists of two Council Members and two Members of the School Board. The Subcommittee meets as needed to discuss and make recommendations on issues of mutual concern. This Subcommittee is subject to the Brown Act, and the meetings are noticed and open to the public.
The current Members of this Subcommittee are Council Member Clarke and Council Member Sahli-Wells.
Recommended Motion: That the City Council appoint ____________ and
to the Culver City Unified School District/City Council Liaison Subcommittee.
(18) Standing Sustainability Subcommittee
In 2014, the City Council determined to continue this Subcommittee as a Standing Subcommittee. Currently, Council Members Cooper and Sahli-Wells serve on this Subcommittee.
Recommended Motion: That the City Council appoint ______and ______to the Sustainability Subcommittee.
(19) Ad Hoc Traffic and Parking Subcommittee
At the May 12, 2015 City Council meeting, the City Council created this Ad Hoc Subcommittee to provide guidance on the important issues related to traffic mitigation and parking issues, as determined. This Ad Hoc Subcommittee meets as needed for a limited purpose when opportunities arise to work cooperatively with City staff. The members of the Subcommittee were Council Members Weissman and Clarke
Recommended Motion: That the City Council appoint ___and ____ to the Ad Hoc Traffic and Parking Subcommittee.
(20) Ad Hoc Regional Oil Operations Subcommittee
The City Council created this Ad Hoc Subcommittee during the process of review of Los Angeles County’s Baldwin Hills Community Standards District, which established regulations regarding drilling in the Inglewood Oil Fields. This subcommittee is working cooperatively with staff, as needed, during the processing of the Inglewood Oil Field Specific Plan Project.
The members of the Subcommittee were Council Members Weissman and Sahli-Wells. Given the historical knowledge of this complex matter, and for purpose of continuity, the City Council may wish to appoint Council Member Sahli-Wells and another City Council Member to this ad hoc subcommittee.
Recommended Motion: That the City Council appoint and to the Regional Oil Operations Subcommittee.
(21) Ad Hoc Charter Review Subcommittee
The City Council created this subcommittee in 2014 and appointed Council Members O’Leary and Weissman At the February 8, 2016 meeting, the City Council discussed potential Charter changes and at the March 14, 2016 City Council meeting, the City Council adopted a resolution to call and give notice of the holding of a special municipal election to be held on November 8, 2016, submitting four questions relating to proposed charter amendments to the voters. The Ad Hoc Charter Review Subcommittee has completed its specific task.
At the March 14, 2016 meeting, the City Council also formed an Ad Hoc Charter Ballot Measures Subcommittee and appointed Council Members Clarke and Cooper for the drafting of the primary and rebuttal arguments for the ballot measures, for consideration by the full City Council, and to work cooperatively with staff, as needed, on other related tasks.
Recommended Motions: That the City Council (1) dissolve the Ad Hoc Charter Review Subcommittee; and (2) appoint ________________ and _________________ to the Ad Hoc Charter Ballot Measures Subcommittee.
(22) Ad Hoc Campaign Finance Ordinance Update Subcommittee
The City Council created this subcommittee in 2014 and appointed Council Members Clarke and Weissman. Work on this subcommittee has been completed.
Recommended Motion: That the City Council dissolve the Ad Hoc Campaign Finance Ordinance Update Subcommittee.
FISCAL IMPACT:
Consideration of these proposed resolutions does not create a fiscal impact for the City.
ATTACHMENTS:
Proposed Resolutions of Appointment
MOTION:
That the City Council:
1. Adopt respective resolutions/motions related to the appointment of Council Members to various Outside Agency Boards, City Council Subcommittees, and Other Related Bodies; and
2. Create the Los Angeles International Airport (LAX) Ad Hoc Subcommittee; and appoint _______________ and ____________ thereto; and
3. Dissolve the Ad Hoc Charter Review Subcommittee and Ad Hoc Campaign Finance Ordinance Update Subcommittee and any other subcommittees as needed; and
4. Provide other direction to staff as deemed appropriate.