City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
That the City Council approve the revisions to the Classification Specifications for Chief
Administrative Officer, Assistant Chief Administrative Officer, Assistant to the Chief
Administrative Officer, Chief of Police, City Attorney, City Clerk, City Controller, City
Treasurer, Claims and Safety Coordinator, Community Development Director,
Executive Assistant to the Chief Administrative Officer, Fire Chief, Information
Technology Director, Intergovernmental Relations Director, Parks, Recreation and
Community Services Director, Personnel and Employee Relations Director, Public
Works Director/City Engineer, and Transportation Director.
BACKGROUND / DISCUSSION:
A General Municipal Election was conducted in Culver City on April 11, 2006 for the
purpose of amending the City Charter. Voters elected to change from a
Council/Chief Administrative Officer form of government to a City Council/City
Manager form of government to be effective July 1, 2006 or when the new charter is
filed and accepted by the Secretary of State, whichever is later. On April 24, 2006,
City Council adopted Resolution #2006-R021 declaring the results of the election
held on April 11, 2006.
Meeting Date: 06/12/06 Item Number: A-5
AGENDA ITEM: Consideration of Approval to Revise the Classification Specifications
for Chief Administrative Officer, Assistant Chief Administrative Officer, Assistant to the
Chief Administrative Officer, Chief of Police, City Attorney, City Clerk, City Controller,
City Treasurer, Claims and Safety Coordinator, Community Development Director,
Executive Assistant to the Chief Administrative Officer, Fire Chief, Information
Technology Director, Intergovernmental Relations Director, Parks, Recreation and
Community Services Director, Personnel and Employee Relations Director, Public
Works Director/City Engineer, and Transportation Director
Contact Person/Dept.: Serena Wright Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List
Department Approval:
Serena Wright (6/8/06)
CAO Approval: Martin R. Cole for Jerry
B. Fulwood (06/08/06)
City Controller Approval:City of Culver City, California
City Council Agenda Item Report
In accordance with the revised City Charter, there are several classification
specifications that need to be updated to reflect the new reporting structure of the
positions, including changing the reference from Chief Administrative Officer to City
Manager, and revising the appointment status of some. This new unclassified
appointment status does not affect the current incumbents of the affected positions,
as the City does not have the authority to remove the property rights of those
individual employees. However, after the positions have vacated, new appointees
into those positions will be at-will.
In addition, language on the job spec has been updated to reflect current
responsibilities that were not previously identified. New proposed language is
highlighted in gray, while suggested deletions are stricken through.
These revised classification specifications were approved at the June 7, 2006 Civil
Service Commission meeting.
FISCAL IMPACT:
None.
ATTACHMENTS
Classification Specifications for Chief Administrative Officer, Assistant Chief
Administrative Officer, Assistant to the Chief Administrative Officer, Chief of Police,
City Attorney, City Clerk, City Controller, City Treasurer, Claims and Safety
Coordinator, Community Development Director, Executive Assistant to the Chief
Administrative Officer, Fire Chief, Information Technology Director,
Intergovernmental Relations Director, Parks, Recreation and Community Services
Director, Personnel and Employee Relations Director, Public Works Director/City
Engineer, and Transportation Director.
MOTION
That the City Council:
approve the revisions to Classification Specifications Chief Administrative Officer
Assistant Chief Administrative Officer, Assistant to the Chief Administrative
Officer, Chief of Police, City Attorney, City Clerk, City Controller, City Treasurer,
Claims and Safety Community Development Director, Executive Assistant to the
Chief Administrative Officer, Fire Chief, Information Technology Director, City of Culver City, California
City Council Agenda Item Report
Intergovernmental Relations Director, Parks, Recreation and Community
Services Director, Personnel and Employee Relations Director, Public Works
Director/City Engineer, and Transportation Director.
6/12/06
Consideration of Approval to Revise the Classification
Specifications for Chief Administrative Officer, Assistant
Chief Administrative Officer, Assistant to the Chief
Administrative Officer, Chief of Police, City Attorney, City
Clerk, City Controller, City Treasurer, Claims and Safety
Coordinator, Community Development Director, Executive
Assistant to the Chief Administrative Officer, Fire Chief,
Information Technology Director, Intergovernmental
Relations Director, Parks, Recreation and Community
Services Director, Personnel and Employee Relations
Director, Public Works Director/City Engineer, and
Transportation Director
MEETING DATE:
AGENDA ITEM:
ATTACHMENTS
Classification Specifications for:
Pages
1. Chief Administrative Officer 1-3
2. Assistant Chief Administrative Officer 4-5
3. Assistant to the Chief Administrative Officer 6-7
4. Chief of Police 8-9
5. City Attorney 10-11
6. City Clerk 12-13
7. City Controller 14-15
8. City Treasurer 16-17
9, Claims and Safety Coordinator 18-19
10. Community Development Director 20-21
11. Executive Assistant to the Chief Administrative Officer 22-24
12. Fire Chief 25-26
13. Information Technology Director 27-28
14. Intergovernmental Relations Director 29-30
15. Parks, Recreation and Community Services Director 31-32
16. Personnel and Employee Relations Director 33-34
17. Public Works Director/City Engineer 35-36
18. Transportation Director 37-39PERSONNEL DEPARTMENT
DEFINITION
CITY MANAGER
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ESSENTIAL JOB DUTIES
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The occupant of this classification is in the unclassified service. Pursuant to the City Charter, the City Manager,
as the Chief Executive Officer of the City, is responsible to the City Council for the management of all City affairs,
including the day-to-day management of the City organization. The Chief-Administcative-Gffieec City Manager, as
formulates municipal objectives, goals, and plans, including both annual
budgets and multi-year capital improvement programs, for presentation to and consideration by the City Council,
and ensures their effective and economical achievement upon Council approval. The Chief Administrative-Officer
City Manager assists the City Council in meeting its planning, policy making, performance evaluation, community
leadership roles, and in maintaining a sound financial position for the City.
41.1pERupioN ,REgpVED:. AND gxp/cipp.
This position is appointed by, i;arld:lreqehies:: :peitcy.. .. direction from, the City Council. Responsibilities include
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City iodyeep :a00:::::.p?cpT*tif. i$00eNitioit. ,:bNiet the tolovoingositidti : ::::: Assistant City
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titi OeveicomeDirOctbr ::Paitg gocteatioit : and Community Service : Director, Public Works..Direttoricity
Engineer,
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Executive
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Chief, an0 :01 ...tget*:::aricr supervises the
administration of all City ...depoomoits;:: ::: ::::AtIciitio,011 ::: ger::§hp4,:ocerciso:tuOtvition :00:::::thd :jolt-y
Treasurer and Citye Clerk 0$::::0 :::t40:::::4gto: ::;:stieciiibtrin the:::City: :Charter.
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The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Assists the membecs-of-the-City Council in the development of overall, qualitative, and quantitative short-
term and long range policy goals and objectives for the City.
2. Develops and Implemerrts-with-C411116il-apjarevali plans for maintaining an effective and efficient program of
municipal operations to mobilize skills and resources to deliver services to the community and to provide
programs to meet community needs consistent with the City Council approved budget ,_anQl-te-exesute
pelisy-deeisiohe7g-the-Couneil,
3 Efficiently executes policy decisions of the City Council.
4 Works cooperatively with the City Attorney.
5._ - • - tt• •-• •:
Works closely with City Council-ancl-exesativemmanagement to
ensure communication and conversion of Council policy direstien—ancl—direstives decisions into staff
assignments and accomplishments.
6. Ensures that-executive management establishes . and reports on objectives for the programs and activities for
which they are responsible, atid .......ebotdinate§ ......affort§i: .:ici .Heritiliil,bftcabie:::::.:adif::::.tffi •
. „.......„ . „... pursuing
achieving City Council identified goals - - • : ••• •• : •
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Revised June 2006
November 1998-tt: A. :Z. -t""":" - • 1 :t _ 2 •• • : • :••• • _: • .
Page 2
Chief-Administfative-OfrideF-1 City Manager
7. Prepares, either directly or through executive managementstaff, .proposals for City Council consideration on
a Variety of issues with impact on the City. -
_ 2. 4. Reviews and approves all
agenda items for agenda inclusion and presentation to the City Council. Coordinates the preparation of City
Council and agenda items and ensures the timely delivery of agenda packets.
8. Develops and submits, for Council approvali informatiOn andior . consideration, varfouS reports and
recommendations related to the fiscal status of the City, including: the annual operating budgets, fiscal plans,
and-work plans, and multi-year capital improvement project budgets.
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9 -
implements
the budget as adopted by
City's financial status and forecasts
the City . Council_ Ensures the City Council is informed regarding the
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10. Advises the City Council While Council Considers appointments of the City Attorney, Chief of Police, and Fire
Chief.
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11. Recommends policies ,:procedures,:for :000000 : adoption which foster an ari e eti nyiroprrients*hiPh attracts
most gnalitieWeMpip400S;i:iamndenddiirageS e#V1.0ees";::: professional el
12.PerSorinlIV :SerVetthe :" toity by tlirectly .Attemptipg,cesolutioo of citizen complaints Unable to be resolved
at Pt0Pc 1
discuss
community
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::::::::0.P1 '. Add" :l:::::,The media, : and interested , other oterost
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la, Assists in the development of municipal legislation and provides for the prompt execution of Council actions
including the enforcement of municipal laws and ordinances. Represents the City's interests at the federal,
state, county/regional level as well as before state agencies, the Governor, and during legislative sessions,
14. Assists individual PeFsenally-serves-the members of the City Council by providing counsel regarding
inquiries and complaints.
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15.Conducts all grievance hearings appealed from Department determinations. Approves safety disability
retirement requests/recommendations. Meets with employee labor association representatives and City
employees in general.
16.Performs other related duties as authorized by the City Charter and as directed by the City Council. Chairs
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MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledge of:
• Principles and practices of City management.
• City government structure and functions.
• Laws as they relate to City government.
• Principles and practices of local government budgeting and financial administration.
• Personnel administration principles and practices.
• Labor relations,
Skill and Ability to:
• Work with diverse community groups.
• Establish effective working relationships with the City Council.
• Establish organizational priorities.
• Develop, motivate, and manage senior staff assigned to the various operating programs of the City.Page 3
Ghief-Administrative-Offieer-4 City Manager
• Execute governmental projects and programs in accordance with the policy of the City Council.
• Relate city governmental programs to social, environmental, political, and economic changes and needs
within the community.
Express self clearly and concisely in both verbal and written forms.
LICENSE AND CERTIFICATE
Possession of a valid California Class C driver's license.
TRAINING AND EXPERIENCE
Any combination equivalent to training and experience that could likely provide the required knowledge, skills and
abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: a Master's
Degree from an accredited college or university in public administration and ten years of responsible experience
at the Assistant Ghie-MdministFaWe-Offiser City Manager level or five years Assistant ChleMdFainiStFatiVe-Ofter
City Manager and five years Department Head.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• Is subject to office environmentalMINIMUM KNOWLEDGE, SKILLS AND ABILITY
PERSONNEL DEPARTMENT
ASSISTANT
CITY MANAGER
The occupant Of this classification is in the unclassified seivice. This exempt management classification has
primary responsibility for overseeing and coordinating day-to-day operations of the City, interacting with and
coordinating the efforts of operating and administrative departments, and assisting the Chief-Administrative-Officer
City Manager with various administrative tasks and projects. This position functions as a member of the city
Manager's executive .management team.
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This position reports to the Chief-Administrative-Officer City Manager, This position supervises the staff of the
City Managers Office, including: the Intergovernmental Relations Officer, Management Analyst, and Associate
Analyst and others as may be assigned by the City Manager
ESSENTIAL JOB DUTIES
The following tasks are essential for this position. Incumbents may not perform all of these tasks, or may perform
similar related tasks not listed here.
1. Acts as City Manager in the absence of the City Manager.
2. Assists Confers —with the Chief—Administrative—Officer City Manager regarding the development and
implementation of City policies and the overall day-to-day operation of the City.
3. Meets with operating and administrative departments to plan and coordinate activities, and provides
technical assistance and direction to ensure adherence to Council direction, policies and procedures.
4. Interprets and applies Charter, Municipal code and other City policies and procedures.
5. Analyzes legislation and intergovernmental regulations for impact or effect on City administration and
operations.
6. Conducts investigations and reports findings to the Chief-Administrative-Officer City Manager and/or City
Council.
7. Coordinates preparation of the City Council agenda, including review of packet materials and staff reports,
prior to submission to City Council.
8. Reviews correspondence, documents, and reports, and responds to citizen contacts and complaints.
9. Represents the Chief—Administrative—Officer City Manager at meetings of boards, committees,
commissions organizations and governmental and civic groups.
10. Supervises and provides support and direction to Administrative staff.
11. Administers the City's Franchise Program, as directed.
12. Acts for the Chief-Administrative-Officer City Manager when so designated.
13. Performs related duties as needed assigned by the City Manager.
Knowledge of:
• Effective communication techniques for both oral and written presentations.
• Municipal organization, operations and services.
06osett4uno2006
November 1998PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Page 2
Assistant Chief Administrative-Officer City Manager
? Regulations, policies and procedures which impact administration of municipal programs.
Skill and Ability to:
• Communicate effectively in both oral and written form.
• Analyze and interpret the potential impact of complicated data, legal and non-legal documents, regulations,
policies and procedures.
• Formulate and apply policies.
• Establish and maintain effective working relationships with City staff, City officials, businesses and citizens.
• Facilitate, coordinate and lead problem analysis and resolution.
• Use a personal computer to organize data, prepare reports and maintain records on word-processing and
spreadsheet software.
• Manage competing deadlines, short-term deadlines, and frequent changes/additions to planned schedules.
• Exercise independent judgment, problem-solving, and initiative with only basic policy-level direction, resulting
in a finished work product.
TRAINING AND EXPERIENCE
Any combination equivalent to training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be: a Bachelors degree
in public or business administration or a related field, and a minimum of four years combined responsible
administrative management experience in a municipal government setting.
• Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
• Inside and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to work evenings and/or weekends.,SUPERVISIOICRECEIVEDANDExgRe!sEo.
Occupants of this classification are in the unclassified service. This exempt management classification is
responsible for performing professional administrative and technical work in conducting comprehensive analyses
and coordinating the delivery of municipal services. The position functions as a member of the Chief
Administrative Officer city Manager's executive management team.
DISTINGUISHING-CHARAC-TERISTICS
e • - • _ • e - A a •• a
• e • • a, aa a
e - • e •• e •• e . • •
This clar,s can be
CItY .Manager 4 level by the difficulty and
_ - t
supervisory activity.
The position reports to the Chief Administrative Officer pity Manager and Assistant Chief Administrative Officer
City Manager. Responsibilities may include the supervision of lower level professional, technical, and clerical
staff.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
,
1. Functions as a member of the - • - • t •• • - - • -- city Manager's management team in discussing
and reviewing overall City problems, priorities, and methods for addressing these problems.
2. May take a lead role in providing information to the public, interacting with print and electronic media,
preparing information documents for external and internal use, and may serve as the City's official Public
Information Officer in emergency management situations as directed by the „ •• • City
Maneger.
3. Provides assistance to other departments with public information
4. Undertakes detailed reviews of existing and proposed programs and activities under the direction of the
Assistant _ A e •• • II • 00:Vorogo or Chief Administrative Officer pity:wriagor.
5. Leads and participates in legislative analysis activities performed for the City and makes recommendations to
the management staff.
6. May advise the public and City employees regarding ordinances and may make recommendations for
modifications to existing ordinances, and preparation of new ordinances.
7. Assists in the development of objectives, policies, and programs in financial, data processing, budget
administration, public relations, service delivery and personnel services areas.
8. Develops short and long-range program plans for the department to meet objectives established by the Chief
Administrative Officer CitY:::Manager and the management team.
9. Thoroughly analyzes fiscal impact for programs and issues, requirements and requests for services. Collects
data sufficient to support conclusions and recommendations. Conducts analysis within established deadlines.
10.Assists the City Council and Executive Management Team with preparation of media reports, news releases,
information documents and brochures, proclamation and certificates, and public ceremonies.
,Revised June 2006
November 1998MINIMUM KNOWLEDGE, SKILL&AND'ABILITY H. ..
............ . .
.PHYSICAREQUIRWENTS:.AND.:.:WORKING:.:CONDITION:
Page 2
Assistant to the Chief Administrative Officer I City Manager 1
11. Makes effective verbal presentations and written reports for the City Council, boards and commissions, staff,
intergovernmental and citizen groups. Develops and presents ideas and issues in a convincing verbal and
written manner.
12. Develops and maintains effective working relationships with members of the City staff, intergovernmental and
citizen groups, and departmental staff.
13. Maintains effective and continuing rapport with other governmental units. Effectively represents Culver City
on issues of importance to the City.
Knowledge of:
• Principles and practices of public administration.
• Staff research principles and techniques; modern principles, methods, and techniques of public
administration.
• Statistical methods and their methods of application and evaluation.
• Data Processing principles, techniques, and applications.
• Principles and practices of organization and management
• Principles of press and public relations.
Skill and Ability to:
• Study, develop and present ideas and recommendations effectively in both verbal and written form.
• Deal effectively with the public on an individual and group basis.
• Establish and maintain an effective working relationship with others.
• Conceive and implement organizational wide programs.
• Properly interpret and make decisions in accordance with regulations and departmental policies.
• Analyze a variety of administrative policies and problems and make sound recommendations.
Possession of a valid California Class C driver's license may be required if assigned to drive.
Any combination equivalent to training and experience that could likely provide the required knowledge, skills and
abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be a Bachelors
Degree from an accredited college or university and four years of responsible management assistance
experience in a public sector organization.
• Require vision (which may be corrected) to read small print
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
• Perform work which is primarily sedentary.
• Is subject to office environmental conditions.
• May be required to work at a video display terminal for prolonged periods.
1supEgyIsIoN RECEIVED AND EXERCISED
ESSENTIAL JOB DUTIES
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
The occupent . of this claSsifiCatiOn.'0 tn. the Oficssified . service. This exempt executive level classification is in the
unclassified r,ervice category and serves as head of the Police Department and assumes management
responsibility for law enforcement and crime prevention within the City including patrol, traffic enforcement,
investigation, detention, administrative, and other related work activities. This position rhernWpf.
City Managers executive management tearn.
This position reports to the City Council with administrative oversight by the — „•
mati.aggr. Responsibilities include supervision of the Assistant Chief of Police, Police Captains, and other sworn and
non-sworn personnel as applicable.
The following tasks are essential for this position. The position may not perform all of these tasks at any given time,
and/or may perform similar related tasks not listed here.
1. Documents and regularly updates the City's law enforcement service needs and formulates and monitors goals,
objectives, plans, and policies for adequately meeting these needs considering risk levels, legal mandates and
current and future costs.
2. Communicates these goals, objectives, plans, and policies to the City Council, departmental personnel, the
- City Manager, and the public.
3. Evaluates police programs and services to ensure they are effective and meet the department's goals,
objectives, plans and policies.
4. Plans, directs, organizes and supervises the personnel, equipment, facilities and other resources of the
department in preserving order, protecting life and property, and in enforcing the law.
5. Maintains a competent and motivated work force through effective training, performance evaluation, and
disciplinary programs and procedures.
6. Maintains a close working relationship with other City departments and participates with other criminal justice
agencies in an adequate and timely fashion.
7. Mobilizes the community to assist in the protection of their lives, property, and maintenance of order.
8. Assesses police performance and problems through meetings with departmental staff, the public, and review of
management reports. Initiates changes to improve law enforcement and crime prevention in the City.
9. Directs the preparation of the departmental budget and keeps actual expenditures within the limits set
10. Keeps abreast of and utilizes, where appropriate, new police service programs, tactics ID and technologies.
11. Fosters a decision making environment in the Department in which the Chief of Police, Assistant Chief of
Police, and Police Captains can function effectively as a coordinated management team.
12. Ensures a sense of service is developed and maintained by each departmental employee so that each
employee supports a concept of the department as a community resource.
e •• '
Skill and Ability to:
ReVised June 2005
Revised May 2002
November 1998;pHysicALREQUIREMENTS'ANEYWORKING:CONPITIONS'
Page 2
Chief of Police
• Analyze police problems and to develop policies and procedures to resolve and avoid recurrence of these
problems
• Command the respect of police personnel.
• Maintain effective working relations.
• Perform objective setting and performance monitoring.
• Perform program evaluation, productivity improvement and cost-benefit analysis.
• Identify, evaluate, motivate and develop supervisors and employees.
• Communicate verbally and in writing.
• Maintain labor and interpersonal relations.
• Plan, direct and supervise the work of the Police Department.
• Develop and administer sound Departmental policies.
• Interpret and make decisions in accordance with laws, regulations, and policies.
Knowledge of:
Technical and administrative principles and accepted good practices of law enforcement and relevant crime
prevention.
• Modern planning, management, budgeting, and organizational techniques.
• Relevant laws, ordinances and court cases which impact police services.
• Governmental operations at the local, state and federal level.
? Investigative techniques and principles.
• Police requirements and limitations on police authority.
Possession of a valid California Class C driver's license and Advanced California Peace Officer Standards and
Training Certificate.
A Bachelor's Degree from an accredited college or university preferably in criminal justice or a related field, and five
years of professional experience in police services including three years of experience at a rank equivalent to Police
Lieutenant in a department of 200 or less sworn officers; a rank equivalent to Deputy Chief in a Department of more
than 200 sworn officers.
• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• Is subject to inside environmental conditions.
• May be required to work at a video display terminal for prolonged periods
9SUPERVISION RECEIVED AND EXERCISED
eh CI T
PERSONNEL DEPARTMENT
DEFINITION
The occupant of this classification is in the unclassified service. This exempt position is chief legal counsel for the
City This position functions as a member of the City Manager's executive management team.
This position reports to the City Council with administrative oversight by the „ •• • city
Manager. Responsibilities include supervision of the Assistant City Prosecutor, Code Enforcement, Deputy City
Attorney II, Deputy City Attorney!, Risk Manager and legal secretarial staff.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Drafts all resolutions and ordinances and amendments thereto as directed by members of the City Council or
Manager, or that the City Attorney may propose and draft in accordance with
the City Charter.
2. Serves as attorney for the Police Department in all matters pertaining to law enforcement and the prosecution
of municipal code offenses within the City of Culver City, including any appeals taken by a defendant in
municipal code criminal prosecution.
3. Represents the City Council and all City officers and officials in all legal matters at the trial and appellate court
level which arise from the performance of their duties and are within the scope and course of employment by
the City.
4. Renders legal opinions to the City Council, Chief Administrative Officer City Manager and department heads as
requested.
5. Drafts contracts and agreements to which the City may be a party and advises the City Council and/or any City
officer in connection with such contracts.
6. Attends all meetings of the City Council and renders legal advice to the Council on any matter before it
Renders legal advice or opinions in writing when requested by the City Council or by any board or officer of the
City.
7. Analyzes legislation and court decisions affecting the City, and advises the City Council and staff on potential
impacts and needed changes in municipal operations.
8_ Reviews proposed contracts, bond and financing papers, insurance policies and other documents affecting the
City.
9. Prepares annual budget requests documenting the need and cost of departmental operations. Exercises
control over budgeted expenditures keeping expenditures within approved limits.
10. Pursues criminal and civil remedies to enforce City ordinances, abate public nuisances, recover for damages to
City property, condemn property for public purposes and other matters.
11. Prepares or review draft and assists in the negotiation of proposed agreement. Prepares or reviews
ordinances, resolutions, deeds, pleadings, contracts, and other legal documents.
12. Assigns, selects, trains, motivates, disciplines, and directs the staff of the department to accomplish the
functions of the department. Reviews regularly the performance of subordinates and assures their proficiency.
13_ Selects private counsel to be utilized for representation of the City in litigated matters and reviews and
coordinates the litigation handled by such counsel.
14. Coordinates a comprehensive risk management program for the City to assure the City's risk exposure is
minimized.
Revised bile 2000
November 1998
- - - ei
ItMINIMUM KNOWLEDGE SKILLS AND ABILITY
Page 2
City Attorney
Knowledge of:
• Organization, duties powers limitations, and authority of City government and City Attorney's office.
• Legal principles and practices including civil, criminal, constitutional, and administrative law and procedure.
• City charter, ordinances and statutes.
• Relevant court decisions.
• Laws and practices with specific reference to redevelopment and community development
• Judicial procedure and rules of evidence.
• Methods of legal research.
• Established precedents and sources of legal reference applicable to municipal activities.
• Principles and practices of municipal administration.
Skill and Ability to:
• Communicate clearly and concisely both verbally and in writing.
Plan, organize, and direct the activities required of a municipal legal office.
• Organize, interpret, and apply legal principles and knowledge of complex legal problems.
• Apply legal knowledge and principles in court.
• Present statements of law, fact, and argue clearly and logically.
• Prepare and present difficult cases in court.
• Conduct research on complex legal problems and prepare sound legal opinions.
• Properly interpret and make decisions in accordance with laws, regulations, and policies.
Establish and maintain effective working relationships with employees, public officials, other departments and
agencies, and the general public.
• Select, supervise, train, and evaluate assigned staff.
• Analyze, appraise, and apply legal principles and precedents to legal problems.
Membership in the State Bar of California. Possession of a California Class C driver's license.
Graduation from an accredited law school with a Juris Doctor Degree and five years of progressively responsible
professional experience in municipal law, handling complex legal matters, including some trial experience.
:PHYSICAt-, nquIgg mwrs CONDITIONS.
Require vision (which may be corrected) to read small print.
Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
Perform work which involves the frequent lifting, pushing and/or pulling of objects which may approximate 50
pounds and may occasionally weigh up to 100 pounds.
• Is subject to office environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend
meetings.
May be required to work evenings or weekends.SUPERVISION RECEIVED AND EXERCISED
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Vt.
PERSONNEL DEPARTMENT
This is an elected position established by City Charter. The City Clerk is responsible for facilitating the work of the
City Council by attending all City Council meetings and recording and maintaining a full and true record of their
proceedings, maintaining ordinance and resolution books, informing residents of all Council actions, and supervising
City elections. This position functions as a member of the - • - 1 : •• • - • -- erty .Martages management
team.
This is an elective position. Responsibilities include supervision of the Deputy City Clerk, the Records Management
Coordinator, and an Administrative Secretary.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Attends each meeting of the City Council. Establishes and maintains all permanent records of the actions
taken by the City Council as required by the City Charter and by state law, and informs the public on actions
approved by the City's governing bodies.
2. Serves as custodian of the City seal, bonds, contracts, deeds of conveyance, and other legal documents.
Retains seal of Notary Public and notarizes legal documents for all departments of the City.
3. Assures the proper processing, recording when necessary, and filing of all official documents and records of
the City. Maintains secure files of all original ordinances and resolutions passed by the City Council.
4. Supervises and participates in the conduct of all municipal elections. Sets and publishes, as required by code
and state law, all ballot information, requirements for Council candidates, charter amendments, and ballot
questions or referendum/initiative petition questions. Receives absentee ballots and conducts absentee voting.
Assures proper delivery of ballots at the close of polls to the county election department. Assures proper
processing of ballots by the county election department and certifies the results of each elections.
5. Knows and supports City goals and policies, and develops necessary supporting plans, programs, and policies.
Interprets approved policies and plans to departmental staff and directs their day to day activities so as to attain
these policies and plans.
6. Supervises the work of subordinates and assures the legality, accuracy, and timeliness of their work.
7. Assigns, selects, trains, motivates, disciplines, and directs the staff of the department to accomplish the
departments' functions. Reviews the performance of subordinates and assures their proficiency.
8. Advises and consults with the Chief Administrotive-Officer City Manager on all significant problems, issues, and
matters.
9. Keeps abreast of developments and improved techniques in his/her field and adopts those which will contribute
significantly to better department performance.
Knowledge of:
• Record retention as it relates to City government.
• State laws regulating City operations and the operation of the City Clerk's office.
• Roberts Rules of Order.
• Election laws and procedures.
November 1998Page 2
City Clerk
Principles and practices of modern office management
• • Political reform requirements.
• Records management principles and systems.
• Business English, spelling, and arithmetic.
• Principles of supervision, training, and performance evaluation
Skill and Ability to:
Operate a tape recorder.
• Interpret and apply laws and regulations affecting the City Clerk's department.
Provide information and organize material in conformance with laws, regulations and policies.
• Meet the public and understand their questions and provide information in an accurate and timely fashion.
• Communicate clearly and concisely both orally and in writing.
• Select, supervise, train and evaluate assigned staff.
• Maintain effective working relationships with subordinates and other employees, and council members.
PHYSICAL REQUIREMENTS AND WORKING CONDITIDNS
• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
• Perform work which is primarily sedentary
• Is subject to office environmental conditions.
? May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend
meetings.
May be required to work evenings or weekends.
13: • •*: • 12. • • - _ - • : !. 6
• t •• • . • : e . • :
t • - • :-.1" t
eit„C2rt"
PERSONNEL DEPARTMENT
CITY CONTROLLER
DEFINITION
The occupant of this classification are in the unclassified service. This exempt management position provides
highly responsible professional and technical assistance to the Chief-Administrative-Off-IGer City Manager and
operating departments on financial matters. The position is responsible for the preparation of the comprehensive
financial plan, development of financial policies, " :
• • 1 financial planning and
management, includes City budget preparation and cash flow projections, as well as the financial planning for the
Redevelopment Agency, issuance of bonds, and supervision of the City's Purchasing and Risk Management
Divisions. This position functions as a member of the ghief-Admieistrative-Offiear City Manager's executive
management team.
SUPERVISION RECEIVED AND EXERCISED
This position reports to the Chief-Administrative-Officer City Manager. The position oversees the Budget Analysts,
the Purchasing Officer, Risk Manager and other clerical and technical staff.
ESSENTIAL JOB DUTIES
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
. ,
1 : :„Assists the City ManagevirPreparationpf the comprehensive financial plan, :::deVelOpin4::::CitYl::finanCial
.00licie% ,firiaritiat planning • and financial management
: 9Versight'enet iiperviSiOnotthelCityRiSkManagement:,operation .,
Responsible for the budgetary control fimpfionS: and preparation : of ithecity::andii!':RedeVelOpMent ::AgeriCy$
annual budget
4, Develops and maintains methods of financial forecasting andiiirepOrtioWfO(Citit and Redevelopment Agency.
• t • : - • •• •• - •• • : • :
• • . • : : • •• : • • • • t t :
5. Responsible for planning, directing, preparing and administering the City's financial and budgetary activities.
s. Assist all operating departments in the preparation and implementation of the annual budget
7. Establishes and maintains procedures and control over budgetary revenue and expenditure in all City
departments.
8. Assists in developing new systems specifications, testing programs, and recommending changes or
improvements for effective automated financial management systems.
9. Reviews state and federal legislation pertaining to municipal finance and budgeting and makes
recommendations thereon to the Chief-Administrative-Officer City Manager.
10. Conducts studies and analyzes financial impacts of proposals submitted to the Chief-Administratiw-Officer
City Manager.
11, Develops Citys overall finahciaj raporte and g
enerates timely .reports When they are reclue-sied.
13. Supervises the preparation of budget data and revenue estimates, and assists the Chief Administrative
OffiGef City Manager in evaluating and formulating recommendations to departmental budget requests.
14_ Monitors revenue and expenditure trends
: •• •
cemparisen-tc-the-annual-budget and makes recommendations to the Chief-Adrninistrative-Officer City
Manager for expenditure controls or revenue sources.
15. Supervises and the preparation of financial analyses statements and reports.
Revised June 2006
Revised April 2002
August 1999PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Page 2
City Controller
16. Prepares analyses of the financial condition of the City (including its various funds), and for the
Redevelopment Agency.
17.
With the assistance of the Purchasing Officer, develops purchasing policies and procedures as well as
inventory controls.
18. Coordinates City and Redevelopment Agency financing.
19. Participates in the labor negotiation discussions with all City bargaining groups; provides financial implications
to the negotiation subcommittee as well as the City Council.
20. Review and make recommendations on City Council meeting staff reports to ensure the financial impacts are
addressed.
21, Responsible for the management and issuance of bonds for Redevelopment Agency and the City.
22. Performs other related duties as required_
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledge of:
Municipal financial administration principles and practices, including accounting, auditing, payroll, budgeting,
financial planning and forecasting methods, purchasing practices, municipal financing methods and
procedures.
Skill and Ability to:
• Supervise and coordinate the City's financial reporting, budgeting, and financial planning and forecasting
program and supervise the city's purchasing and risk management operations.
• Work effectively with subordinates and operating departments.
• Prepare and deliver written and oral reports.
A Bachelor's Degree from an accredited college or university preferably in accounting, economics, public or
business administration, or related field, and four years experience as a manager or administrator of governmental
budget and finance activities.
• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• Is subject to office environmental conditions.
11Ccl.Ty.-.11§0Aatiktik.
SUPpil/PION RgcgivEo ANp pc,pReisEp
eh CI I I's'
PERSONNEL DEPARTMENT
13FINITION
This elected position serves as head of the Treasurer's Department, and assumes total responsibility for the
financial management of all funds of the City, receiving, depositing, and disbursing these monies. The position is
accountable for assuring that contacts with the public result in a favorable attitude toward the Department; revenue
collection, deposit, and disbursement policies and systems meet generally accepted financial management
practices while reflecting municipal goals and objectives, and license and user tax accounts receivable are
maintained at the lowest possible level. This position functions as a member of the - •" •
gat :lag:ere top executive management team.
This is an elected position. Responsibilities include the supervision of the Deputy City Treasurer, City Accountant,
and an Administrative Secretary.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Develops and maintains approved revenue collection, deposit, and disbursement policies and procedures.
Conducts audits of departmental operations to ensure these written procedures and policies are being
followed.
2. Maintains a current and thorough working knowledge of local and state governmental finance and tax laws,
regulations, and court decisions bearing on the operation of the City Treasurer's Department.
3. Plans, organizes, directs, and supervises the internal operations of the Treasurer's Department.
4. Assures the expeditious receipt, processing, and deposit of municipal revenues.
5. Assures that customers are receiving services in a timely and courteous manner and that complaints are
resolved quickly and fairly.
6. Knows and supports municipal goals and policies, and develops necessary supporting objectives and
programs for the City Treasurer's Department
7. Assigns, selects, trains, disciplines, and motivates personnel ensuring the effective accomplishment of the
functions of the City Treasurer's Department.
8. Manages the City's cash flow, assuring adequate funds are available for the operating needs of the City while
maximizing investment interest
9. Directs the preparation and submission to the City Council of a thorough and accurate monthly report of all
receipts, disbursements and fund balances in conformance with generally accepted accounting principles.
10. Assures the proper and accurate maintenance of the City's general accounting system and all normal
accounting operations and activities.
11. Cooperates with the e Cify Wailig - e.i of the City in the maintenance of the annual
budget, accounting and financial records, and reporting systems.
12. Assures the accurate and timely audit and approval before payment of all claims and demands or charges
against the City, and with the advice of the City Attorney, determines the regularity, legality, and correctness of
such claims, demands, or charges.
13. Assures the accurate and thorough preparation of the monthly statement of all receipts and disbursements of
sufficient detail to show the exact financial condition of the City.
14. Audits the sales tax records of the State Board of Equalization. Assures that all business enterprises within the
City are submitting legally required returns and that a fair portion of resulting taxes are forwarded to the City.
15. Serves as Treasurer of the Redevelopment Agency. Supervises the fiscal affairs of the Agency including the
receiving and disbursing of all monies; the investment of available funds; the maintenance of adequate and
Revised June 2006
November 1998
1'MINIMUM:KNOWLEDGEi.SKILLSi.AND'ABILITY.'
PH YSICAI4 .REQUJREMENWAND: :WORKING: CONDITIONS:
Page 2
City Treasurer
accurate records of properties, monies, and the transactions of the Agency; and the preparation of accurate
and thorough financial statements.
16. Exercises control over budgeted expenditures and minimizes account overruns within the Treasurer's
Department.
17. Assures that work produced by the staff of the Treasurer's Department meets acceptable standards of quality,
efficiency, and time schedules
Knowledge of:
• Principles and methods of municipal accounting and auditing.
• Principles and practices of financial administration including revenue collection, deposit, and disbursement.
• Modern office practices, procedures, methods and equipment.
• Laws and ordinances regulating public finance.
• Budget preparation and control.
• Principles and practices of management, organization, and personnel management.
Skill and Ability to:
• Develop, revise, and install accounting systems and procedures.
• Prepare varied financial statements, reports, and analysis.
• Plan, assign, and coordinate the activities of professional, technical, and clerical staff.
• Communicate effectively both verbally and in writing.
? Prepare and administer policies and procedures.
• Maintain a professional public image for the Treasurer's Department.
Display mature judgment in handling policy, administrative, and confidential activities.
• Maintain effective working relationships with other City officials and the general public.
• Select, supervise, train, and evaluate assigned staff.
Analyze, appraise, and apply legal principles and precedents to legal problems.
Any combination equivalent to training and experience that could likely provide the required knowledge, skills and
abilities would be qualifying.
• Require vision (which may be corrected) to read small print.
Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
Perform work which is primarily sedentary
• Is subject to office environmental conditions.
• May be required to attend periodic evening meetings and/or to travel within and out of District boundaries to
attend meetings.
• May be required to work evenings or weekends.
flPERSONNEL DEPARTMENT
.'c.LAIMS:ANa.sAFErstopoRDIN4ToR.:::
DEFINITION
Occupants of this classification are in the unclassified service. This exempt management position is responsible
for administering the City's workers' compensation, unemployment and employee medical programs.
.4ppgRyisIgN.gEcEivpi.mp•pcEgcfsEp:
This position reports to the Risk Manager.
ESSENTIAL JOB DUTIES
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Monitors and administers workers' compensation claims, recommending settlement values and assuring
claims are processed in a timely and accurate manner.
2. Reviews and analyzes industrial injury reports, conducts investigations to develop a complete understanding
of the claim, and makes recommendations for further investigation or accident prevention.
3. Provides information to the claims administrator and when necessary coordinates the delay of benefits.
Develops strategies for handling specific claims in consultation with third party claims administrator and legal
counsel
4. Assists in the determination of the compensability of the workers' compensation claim by determining whether
the accident arose from employment and in the course of employment.
5. Maintains logs that provide information on lost time, number of light duty days, questionable claims, third
party possibilities, and number of litigated claims.
6. Monitors doctor's reports to determine temporary disability status, and identifies appropriate treatment of
employee with workers' compensation claims. Reviews medical expenses to determine if charges are
reasonable.
7. Consults with treating physicians, supervisors and Personnel to develop parameters for the employees return
to work and possible placement for temporary modified duty or disability transfers within the City. Provides
the employee's department with updated medical status.
8. Counsels employees who have questions regarding medical treatment, accident prevention, vocational
rehabilitation and informal settlements.
9. Prepares reports for Risk Manager and City Attorney analyzing workers' compensation and 3P claims with
settlement recommendations.
10. Assesses the potential of vocational rehabilitation of employees with workers' compensation claims. Monitors
vocational rehabilitation assuring appropriate program and successful completion.
11. Prepares Industrial Disability Retirement reports, providing supporting material and recommendation through
the Risk Manager for the Ghlef—Administrative—QffiGer City Manager; notifies and files retirement
documentation with appropriate parties.
12 Evaluates results of pre-employment, annual and return-to-work physical examinations and advises
Department Heads of results. Coordinates any required supplemental examinations.
Advises employees of significant medical findings and coordinates follow-up with private physician to assure
compliance with recommendations of City Physician.
13. Researches, develops and implements disease prevention programs in compliance with State and Federal
mandates or based on current medical information.
14. Prepares requests for proposals for medical facilities performing various types of medical services for both
workers' compensation and the employee medical program. Prepare report for Risk Manager with
recommendations.
Revised June 2006
November 1998MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Possession of a Valid California Class C driver's license may be required if assigned to drive.
LICENSE AND CERTIFICATE
PHYSICAL REQUIREMENTS WORKING CONDITJONS
Page 2
Claims and Safety Coordinator
15. Reviews and investigates incoming unemployment claims and determines validity of the claim. Prepares
response to Employment Development Department presenting the facts and the City's position for protesting
the claim.
16. Represents the City at unemployment hearings, prepares defense by interrogating witnesses and reviewing
testimonies, presents documentation to the Administrative Law Judge.
Knowledge of:
The State Labor Code sections pertaining to workers' compensation and industrial safety.
• Current court decisions regarding workers' compensation_
• Unemployment insurance law and claims processing procedures_
• Safety programs and procedures.
• Methods of reducing the frequency and seriousness of industrial accidents.
Skill and Ability to:
Interpret and effectively apply regulations as they relate to workers' compensation and unemployment claims;
making investigations, determining the causes of accidents, and initiating corrective actions to improve safety.
• Establish and maintain effective working relationships.
• Adjust claims.
• Claim control techniques.
Communicate effectively in both verbal and written fashion.
Analyze data and reach sound conclusions.
Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and
abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: A Bachelor's
Degree in business administration and two years of responsible experience in claims processing with an insurance
carrier including experience in adjusting, investigation, control and settlement of claim.
Require vision (which may be corrected) to read small print.
Require the mobility to stand, stoop, reach and bend.
Perform work which is primarily sedentary
Is subject to office environmental conditions.
May be required to work at a video display terminal for prolonged periods.ogfimporl
elL or(
PERSONNEL DEPARTMENT
COMMUNITY DEVELOPMENT DIRECTOR
The occupant of this classification is in the tinctb .si.ged. service. This is exempt executive level classification serving
as head of the Community Development Department assuming total management responsibility for providing
progressive, comprehensive community planning, building safety, housing rehabilitation, rental assistance, and
redevelopment programs which satisfy all legislative requirements and fulfill the community goals
.established by the
City Council. This position functions as a member of the Chief Administrativc Officer City Manages exebutive
management team.
This position reports to the City Council with administrative ovorcight by
moiloget; Responsibilities include supervision of the Planning Manager, Housing Programs Administrator,
Redevelopment Administrator, Building Official, Deputy Director of Community Development and an Administrative
Secretary, as well as coordinating and directing the work of consultants performing work for the Redevelopment
Agency or the Community Development Department. The Director also serves as the Assistant Executive Director
of the Redevelopment Agency.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Develops and implements short and long-term financing strategies and programs.
2. Coordinates development monitoring inside and outside Culver City and assures compliance with CEQA for all
City activities/projects.
3. Assures productive work output levels from departmental staff and consultants and ensures that work
produced meets acceptable standards of quality.
4. Assures the development of a long-term General Plan providing a useful and orderly guide for the physical
development of the City.
5. Advises the City Council, the Redevelopment Agency, and the Chief Administrative Officer pity Manager on all
significant community development matters and formulates policy recommendations for Council/Agency
consideration on all Community Development/Agency matters.
6. Assures implementation of Redevelopment Plans for the 3 Redevelopment Project Areas in/and compliance
with CEQA guidelines and adopted Agency policies and procedures.
7. Maintains current knowledge of community development and redevelopment law, pending legislation, and
operating practices essential to maintaining efficient and effective operations.
8. Interprets approved policies and plans to departmental staff and directs day-to-day activities to attain
established goals.
9. Performs as a team player in inter-departmental approaches to resolving community problems.
10. Prepares and presents the annual City operating budget for the department and Annual Budget for the
Redevelopment Agency providing adequate documentation of the objectives/programs of the Department/
Redevelopment Division and services to be delivered, monitors on-going expenditures against budgets and
keeps actual expenditures within limits as set or amended.
11. Responds in a timely and meaningful way to public concerns, problems, and complaints. Maintains or
develops community support of community development programs.
12. Maintains a competent and motivated work force by training, developing, and disciplining subordinates. Keeps
departmental staff adequately informed of plans and policies which effect their job performances.
Revised June 2006 ,
Revised May 2002
November 1998MINIMUM KNOWLEDGE, SKILLS AND ABILITY
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Page 2
Community Development Director
13. Assures the provision of timely and effective staff support to the Redevelopment Agency, Planning
Commission, Neighborhood Preservation Program Advisory Council, Landlord-Tenant Mediation Board, Project
Area Committee, and other Agency/City Council authorized citizen committees.
Knowledge of:
• Objectives, principles, practices and techniques of urban planning and land use controls.
•
Land use, engineering, architecture, design, economics, municipal finance, and law as applied to the urban
planning and redevelopment process.
Principles and techniques of work program design and scheduling; the general content and types of laws,
codes, and policies governing urban planning and land use.
• Organizational structures and functions of local government.
• Principles and practices of effective management and supervision.
• Current community development theories and practices.
Skill and Ability to:
• Develop short and long-range programs for meeting the City's community development needs.
•
Plan, assign, coordinate, and evaluate the work of subordinate employees engaged in planning, housing,
building and redevelopment.
Interpret and apply policies, laws and codes pertaining to planning programs and problems.
• Develop and present new and revised community development policies, laws, or codes.
• Analyze, synthesize, and apply divergent forms of data to complex community development issues and
problems to arrive at sound conclusions and recommendations.
• Produce concise, clear written reports of both a technical and non-technical nature.
• Communicate effectively both verbally and in writing.
• Establish and maintain effective working relationships with subordinates, public and private officials, developers,
representatives of the City and other governmental agencies, community groups, and the general public.
Possession of a valid California Class C driver's license.
A Bachelor's Degree from an accredited college or university preferably in planning supplemented with post
graduate work and five years' administrative and professional experience of which three years' must have been at a
level equivalent to Planning Manager, Housing Programs Administrator, Redevelopment Administrator, or Building
Official. A Masters Degree in Planning, Business or Public Administration is desirable.
• Perform work which is primarily sedentary
• Is subject to office environmental conditions.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend
meetings.
11 1supERypioN ,RpcEiVED AND •EXERCISED
This is a single position in the classified service category. This exempt position performs a variety of complex and
responsible administrative and secretarial duties for the • CO Manager and the City
Council. The incumbent of the position requires considerable initiative, independent judgment, and analytical skill
to assess and solve problems and inter-personal skill in working with policy-makers, employees at all levels, and
the general public.
This position reports to the Chief Admini:-.;trative Officer City Manager and may supervise others p, ":assigned by the
City Manager seGretarial staff.
The following tasks are essential for this position. The position may not perform all of these tasks, and/or may
perform similar related tasks not listed here.
1. Receives and screens a wide variety of telephone calls and personal visitors, assesses the nature of their
contact, analyzes issues and if necessary, collects relevant and sufficient data including researching issues
with appropriate department representative. implements, when possible, appropriate resolutions or, if
necessary refers the caller/visitor to the Pity Manager, Council member or the
appropriate Department or Division head. Follows up on complaint resolutions. Makes a positive and
professional impression on the public.
2. Types letters, memoranda, and related material from drafts or transcribes from a dictaphone machine in an
accurate and timely manner. Composes and edits correspondence, and other documents for proper wording,
grammar and content
3. Performs secretarial support for the City Council tracking mail and written requests for information, scheduling
appointments, coordinating appearances and arranging business travel and accommodations, reconciling
business expenses, ordering their specific supplies such as business cards, etc., and tracking their annual
appointments to various boards and making related filings/notifications.
4. Initiates and maintains a variety of filing systems relating to confidential and non-confidential material. Keeps
files in a logical order and up-to-date so that material is readily retrievable.
distribution.
6. Computes and accurately prepares payroll records, compiles a variety of narrative and statistical reports for
the Chief Administrative Officer City Manager.
7. Stays current with trends in secretarial techniques and practices. Seeks ways to improve office operations.
Identifies better methods for meeting service demands streamlining and improving work methods and tests
possible improvements for application in the Administration Department and other City departments.
8. Relieves the Chief Administrative Officer City Manager of a variety of responsible administrative details.
Independently or in accordance with general instructions, composes correspondence on a wide range of
subjects requiring a high degree of knowledge and familiarity with City policies and policies of the Chief
Revised June 2006
Revised June 2005
Revised March 2001
November 1998A
Page 2
City Manager Executive Assistant to the
City. Manager. Correspondence is also sent on a regular basis to legislators in state and
federal government concerning upcoming issues which are of prime importance to the City.
9. Develops and maintains a broad understanding of the varied functions and operations of the City and their
relationship to overall programs and policies.
10.Arranges the schedule of appointments and appearances and travel of the Chicf Administrative OffiCCF City
4ri age r exercising discretion in committing the Chicf Administrative Officer's CO Manager's time
11.Administers petty cash for the department.
12.Assists in Budget preparation for the Administration Department and Council.
13. Performs other related duties as assigned by the City mona.jor.
MARGINAL JOB DUTIES:
The following tasks are typically performed by individuals in this classification but are considered less than
essential.
1. Schedules the use of the Council Chambers and certain conference rooms including the arrangement of
supplies and special set-ups.
2. Maintains master emergency and other governmental phone lists and rosters.
MINIIVIUM KNOWLEDGE, SKILLS AND ABILITY
Knowledoe of:
• Modern office procedures and practices, including business correspondence, record keeping systems, office
equipment, and automated office software such as word processing.
• City organization, functions and programs.
• Principles of managing and coordinating secretarial and clerical functions.
• Policies and procedures of the City.
• Arithmetic.
Skill and Ability to:
• Type accurately at a speed of 60 words per minute.
• Perform difficult secretarial and administrative tasks involving the use of judgment and organization.
• Identify sensitive issues and maintain confidentiality.
• Develop and write clear and comprehensive memoranda and reports.
• Understand, interpret, and apply appropriate City policies, procedures, rules, and regulations.
• Meet and communicate with the public in resolution of complaints or inquiries.
• Identify and correct errors in English usage, grammar, composition, or format.
• Coordinate and direct a variety of complicated tasks or process elements.
• Evaluate demands on the City Managers time and schedule
A e
accordingly.
• Apply sound judgment in assigning workload priorities.
• Display tact and diplomacy in contacts with officials, employees, and members of the general public.
TRAINING AND EXPERIENCE:::
Any combination equivalent to training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be: completion of the
twelfth grade and five years of varied and responsible experience in the performance of complex administrative
and secretarial duties, preferably in a public agency.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS,
A e ra a -
his/her time
• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp
mobility may not be required.
Perform work which is primarily sedentary.
and manipulate small objects. Lower bodyPage 2
Executive Assistant to the Chief Adminictrative Officer City Manager
. Is subject to inside environmental conditions.
. May be required to work at a video display terminal for prolonged periods.SUPERVISION RECEIVED AND EXERCISED
,MINIMUM KNOWLEDGE, SKILLS AND:AB ILITY
ClikehOTY
PERSONNEL DEPA RIME NT
- - -
The occupant of this classification is in the Unclassified terviee. This exempt executive level classification serves as
the head of the Fire Department and assumes total management responsibility for functions related to fire
prevention and suppression, communications, public safety garage, emergency medical systems, fire inspection,
arson investigation, and other related functions. The position serves as a member of the Gnief--Adfrl-i4iStr-at-iVe
Officer City Mdhagers'eecutiitd . management team.
This position reports to the City Council with administrative oversight by the
Manager Responsibilities include supervision of the Battalion Chief/Fire Marshal, Battalion Chief/Assistant Fire
Chief, Emergency Medical Services/Captain, and an Administrative Secretary.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
duties, or may perform similar related duties no listed here.
1. Documents and regularly updates the City's fire protection, emergency medical, and disaster preparedness
needs, and formulates and monitors goals, objectives, plans, and policies for adequately meeting these needs.
2. Evaluates current and future fire protection programs, emergency medical programs, and other emergency
services to ensure they are effective and their benefits exceed their costs.
3. Organizes and directs the personnel, equipment, facilities, and other resources of the department to ensure
their economical and productive utilization.
4. Maintains a competent and motivated work force through effective training, performance evaluation, and
disciplinary procedures.
5. Stimulates and mobilizes the community to be aware of fire dangers and takes action to reduce these risks.
6. Keeps the Chief Administrative Officer 'City Manager and City Council adequately informed of department
performance and problems, and proposes changes to improve fire protection and disaster preparedness.
7. Prepares the departmental budget and keeps actual expenditures within the limits set.
8. Keeps abreast of and utilizes, where appropriate, new fire prevention and suppression programs, tactics,
technologies, and emergency medical systems.
9. Determines that the Fire Prevention and Arson Programs are effectively managed.
10. Promotes communication among the management staff, advising when necessary and gaining insight when
available.
Knowledge of:
? Provide program evaluation, productivity improvement, and cost-benefit analysis.
• Identify, evaluate, motivate, and develop supervisors and managers.
• Communicate effectively both verbally and in written form.
• Plan, direct, and organize fire prevention, suppression, and support activities.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Read and interpret legislation.
Revised June 2006
Revised May 2002
November 1998PllyS:ICALRECIPIREMENT4ARMWORKINO.,:ipINDIroNS,
Page 2
Fire Chief
• Deal tactfully with the public.
• Analyze, interpret, and check complex plans and specifications and assure their compliance with fire safety
requirements.
Skill and Ability to:
• Fire protection, emergency medical systems, and disaster preparedness problems, issues, philosophies,
principles, and tactics.
• Modern planning, management, budgeting, and organizational techniques.
• Relevant laws, ordinances, codes, and court decisions which impact fire protection.
• Governmental operations at the local, state, and federal level and the insurance industry.
• Uniform building, plumbing, electrical, and mechanical codes.
• Principles and practices of City planning, zoning, and subdivision law.
• Labor and interpersonal relations.
Possession of a valid California Class C driver's license and possession of an EMT-1A Certificate.
A Bachelor's Degree from an accredited college or university preferably in fire science or related field, and five years
of professional experience in the fire services including three years of experience at a rank equivalent to Battalion
Chief.
• Require the mobility to stand, stoop, reach, and bend.
• Require the ability to stand for long periods.
• Require the ability to walk long distances.
• Perform work which involves the frequent lifting, pushing and/or pulling of objects which may approximate 50
pounds and may occasionally weigh up to 100 pounds.
• Is subject to office and outside environmental conditions.
• May be required to work evenings or weekends.The occupant of this ciaSSACatiOn is in the unclassifi ed. serviCe. This exempt management position provides highly
responsible professional and technical leadership in the planning and development of information system needs
within the City, and in developing plans to meet those needs. This position functions as a member of the Chief
City Manager's executive management team.
SUPERVISION RECEIVED AND EXERCISED
This position reports to the Chief Administrative Officer City 016*r. Manages Information Technology
Department staff, including computer programmers, computer operators, clerical/administrative staff members,
other technical staff, and volunteer/contract part time positions, as well as supervising the Graphic Services
Division. In addition, the position is responsible for coordinating and directing the work of consultants performing
work for the department.
The following tasks are essential for this position. The position may not perform all of these tasks, and/or may
perform similar related tasks not listed here.
1. Responsible for short and long term strategic planning, including the development and maintenance of a formal
Information Services Strategic Plan. All strategic planning shall be accomplished in consultation with the Chief
Administrative Officer lopy::„W*0t, City executive staff, consultants and the Information Technology sub-
Corn mittee.
2. Analyzes department structure and staff assignments, develops departmental structural requirements based on
changing system applications, new system development, user needs, operational efficiencies, user training
needs and overall organization of LT. department.
3. Analyzes staff, catalogues staff resources, determines staff training needs and recommends programs for staff
development
4. Maintains current knowledge of technology trends and developments, and operating practices essential to
implementing successful new technology programs and achieving effective and efficient operations.
5. Advises the A ^' Oilii:AOrid0 and City Council on all significant technology-related
matters and formulates policy recommendations for City Council consideration, as appropriate.
6. Interprets approved policies and plans to 1.T. staff members and manages the day-to-day operation of the
department, including computer operations, office automation, systems analysis and programming,
telecommunications, oversight of the City web page, and staff directions and review
7. Interfaces with and provides technical assistance to City Executive staff, users or other employees concerning
issues with automation equipment or systems.
8. Directs the installation of computer applications, programming tools, languages, telephone systems, office
automation systems and data communications systems.
9. Develops specifications for and evaluates hardware, software, telecommunications and network products.
Manages bidding, contracts and implementation.
10. Prepares and administers the departmental budget and related capital improvements projects.
11. Oversees Graphic Services Division in the cost-effective and service-oriented operation of duplicating, printing
and mailroom services.
12. Performs any related duties as assigned.
Revised June 2000
Revised April 2002
November 1998;MIN IM U
M KNOWLEDGE, SKILLS AND ABILITY
PHYSICAL REQUIREMENTS AND WORKING PQNprrioNs
Page 2
Information Technology Director
Knowledge of:
• Establish short and long term plans and priorities for information systems.
• Define and analyze information system needs and related design, implementation and ongoing maintenance
costs.
• Plan, manage, and coordinate the operation and maintenance of the information systems services.
• Design and implement systems, and evaluate proposed systems from a cost/benefit basis.
• Analyze problems and develop policies and procedures to correct.
• Implement policy decisions effectively.
• Communicate complex technological concepts to lay persons in an effective manner bother orally and in writing.
• Establish and maintain effective and cooperative working relationship with administrators, staff, and the general
public.
Skill and Ability to:
• State-of-the-art in hardware and software.
• Techniques of information systems development, design and analysis.
• Design and operation of a range of computer hardware and software systems and networked computing
environments.
• System requirements for multi-platform computer environments.
• Principles and practices of project management
A Bachelors Degree from an accredited college or university preferably in information systems, computer science,
business administration or a related field, and six to ten years of progressively responsible experience in managing
a complex multi-user system.
• Require vision (which may be corrected) to read small print.
• Require the mobility to stand, stoop, reach and bend. Require mobility of arms to reach and dexterity of hands
to grasp and manipulate small objects.
FIPtint work which is priMarily-$0004tfY;-
—Require the ability to stand for long periods
Require the ability to walk long distancc:-...
pounds and may occasionally weigh up to 100 pounds.
. Is subject to office environmental conditions.'.1107E-kGOVE.RNivit .:NTALRELATIONt •:0. FiCERAIRO
The Occupant of this ciaSsificatiOn is. in the unclassified service. This exempt management classification acts as the
primary liaison with federal, state and local elected official's offices, and regulatory agencies to coordinate projects
and programs and represent the interests of the City of Culver City; monitors legislation and regulations and
proposes positions; has primary responsibility for the development of grant funding for City programs, from research
and application, through implementation, compliance and auditing. In conjunction with affected City Departments,
the occupant of this position analyses, evaluates and provides technical assistance to staff and consultants,
negotiates with grantor agencies, and resolves issues of grant eligibility, audit exceptions and disallowed costs.
SUPERVISION R . . cpivEp AND Exptclsgo
This position reports to the Chief Administrative Officer or the Assistant Chief Administrative Officer City Manager
This position supervises an administrative secretary, an intern, and a management analyst 4iid:-othet$::agneci
by the Assistant pitv-rganodgr;
The following tasks are essential for this position. Incumbents may not perform all of these tasks, or may perform
similar related tasks not listed here.
1. Review new and proposed legislation, regulations and mandates for impact on City operations, goals and
mission, and lobbies as appropriate, for changes which are beneficial for projects and policies affecting
departments Citywide.
2. Consult with legislative staff and legislative committee consultants regarding proposed Federal and State
legislative and regulatory changes as to their impact on City programmatic and fiscal activities.
3. Research, author and facilitate the development of City policy positions in order to develop written/verbal
responses to proposed legislation.
4. Develop and maintain effective liaisons with public and private legislative representatives including but not
limited to State legislators, members of Congress, congressional and State legislative committee, and public
interest groups, to encourage a positive line of communication concerning issues impacting the City.
5. Testify before federal, state, county and city legislative committee hearings on behalf of the City as needed.
6. Represent the City at various meetings including but not limited to legislative budget sessions and legislative
policy/fiscal committee hearings, and participate in advisory committees to maximize the City's receipt of
funding and maintain local control of grant programs.
7. Represent the City at meetings with other County departments, state and federal agencies, and other public and
private agencies, when legislative issues are involved.
8. Inform the City Council and other City departments of responsibility regarding proposed legislation and
proposed regulations; coordinate input from these affected groups to ensure consistency and completeness of
response to requests for legislative and regulatory comment
9. Reviews new grant opportunities for benefit to the City. Performs Cost/Benefit analysis, and through effective
contact with operating departments, connects departments to potential grant opportunities.
10. Oversees preparation of most City grant applications in coordination with City departments; resolves conflicts
regarding grant requirements to maximize successful grant application outcome; balances workload to meet
competing deadlines, including reports for grant compliance; maintains records. Negotiates resolution of
eligibility and compliance issues.
11.Advises operating departments on a prompt and comprehensive basis, to ensure adherence to
intergovernmental grant regulations and administrative procedures.
Revscd June
Revised March 2002
November 1998
51.Page 2
intergovernmental Relations Officer (IRO)
12. Oversees preparation and processes public hearing notices for grant applications and project activities to
assure conformance with requirements; drafts resolutions, grant contracts and related documents; creates
forms and procedures for grant compliance. Responsible for citizen notification and participation in grants
programs. Provides technical assistance and staff support to non-staff groups, individuals and organizations
concerning participation in City grant applications and compliance issues.
13. Functions as the City's minority business enterprise coordinator in conjunction with the Public Works Director
and Purchasing Officer.
14. Oversees the preparation of budget and financing plan documents for grant applications and operations, and
grant status reports including audit reconciliation, with relevant department input.
15. Provide technical assistance and direction to operating departments, and is responsible for follow-up activities
relative to grant compliance requirements to avoid audit exceptions and loss of grant moneys.
16. Coordinate and provides technical support to the City Accountant for the maintenance of grant accounting
systems, including financial reporting, budgeting, auditing and financial management, to ensure retention of
grant funds received and eligibility for future grants. Responds to audit findings relating to grants, and resolves
issues to avoid return of grant moneys.
17. Perform related duties as required.
:MINIMUNEKNOWLED.Oti] :sittuts. AND ABILITY
Knowledge of:
• Legislative process and representation.
• Grant funding principles and practices.
• Effective communication techniques for both oral and written presentations.
• Strategies for promoting grant funding programs and services for the City.
• Grant funding sources as applied to local government.
• Grant requirements and regulations, including financial reporting requirements.
• Basic accounting and finance procedures.
Skill and Ability to:
• Communicate effectively in both oral and written form; writing concisely; interpreting and explaining complicated
technical material in lay terms.
Use a personal computer to prepare reports and maintain records on word-processing and spreadsheet
software.
• Persuasively present City grant requests.
• Establish and maintain effective working relationships.
• Analyze and interpret the potential impact of grant requirements on City policies, departmental programs and
services, and coordinate compliance.
• Manage competing deadlines, short-term deadlines, and frequent changes/additions to planned schedules.
• Exercise independent judgment, problem-solving, and initiative with only basic policy-level direction, resulting in
a finished work product
TRAININGAND:::EXPERIE:ENCE.
.....
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
Lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
Inside and outside environmental conditions.
May be required to use personal vehicle in the course of employment
May be required to work evenings and/or weekends.
Any combination equivalent to training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be: a Bachelor's degree in
public or business administration or a related field, and a minimum of four years combined responsible
administrative experience in a municipal government setting, including experience in preparing and administering
grants, and/or experience working for or with grant agencies at the county, state or federal level.
elDPARKS, RECREATION AND COMMUNITY SERVICES DIRECTOR
DEFINITION
The occupant of this classification is in the unclassified serviae. This exempt executive level classification serves
as head of the Parks, Recreation, and Community Services (PR&CS) Department and assumes total
management responsibility for park development and maintenance, recreation facilities and programs and senior
and community services Assures services meet the needs of the community and stimulates community interest
and support for such services. This position staffs the Parks and Recreation Commission (that also sits as the
Human Relations Board when so required), and serves as a member of the Chief--Admin-istrative-Offiser City
Manager's executive management team.
SUPERVISION RECEIVED AND EXERCISED
This position reports to the • ghief-Administrative-Offiser City
ganager. Responsibilities include the supervision of the Senior & Social Services Manager, Recreation Manager,
Cultural Affairs Manager, Parks Manager, Senior Management Analyst and Administrative Secretary.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Assures the thorough and accurate documentation and regular up-dating of the community's needs for
*ks; recreation, auditodum, and Senior and community services. Formulates and monitors the
achievement of goals, plans, and policies for adequately meeting these needs.
2. Evaluates PR&CS Department programs and services to assure they are ethical and effective in meeting
these goals, plans, and policies. Establishes new or revised goals and priorities as necessary.
3. Knows and supports City and Departmental service philosophies and goals, and develops necessary
supporting policies and programs.
4. Provides leadership and guidance in planning the future course of the PR&CS Department, and in
developing immediate, short, and long-range goals.
5. Stimulates and promotes development of new services to respond to community needs.
6. Reviews planned and current services regularly to assure they are economically justified, soundly conceived,
and consistent with the goals of the PR&CS Department and the City.
7. Guides the financial affairs of the Department to assure sound financial results and conformance with the
adopted annual budget.
B. Contributes to the coordination of departmental efforts by providing ethical and effective direction to division
heads and supervisors, resolving conflicts, and supplying and exchanging information relative to the
improvement of departmental services.
9. Keeps informed On all matters that might contribute to the effectiveness of department services Keeps
abreast of service developments and improved techniques in the human services field and adopts those
which will contribute significantly to better departmental performance.
10. Advises and consults with the Gh-lef-Aelministrative-OffiGef - CRY Manager on significant matters and problems.
Revised Sine 2606
Revised May 2002
November 1998MINIMUM KNOWLEDGE, SKILLS AND ABILITY
_pkiyalcA4:.R.pwIREmpNTsAmpwojocimpcorprnoms:
Page 2
Parks, Recreation and Community Services Director
Marginal Job Duties:
The following tasks are typically performed by individuals in this classification but are considered less than
essential.
1. Assures the development and execution of effective public relations and publicity programs that enhance the
department's prestige and foster good will and a favorable attitude from the community.
2. Functions as a team player in inter-departmental approaches to resolving overall City problems.
Knowledge of:
Goals, objectives, and trends in the human services field.
Intergovernmental and private human service programs, facilities, and resources.
Methods of assessing and stimulating public interest in participation in human service programs.
• The role of citizens' commissions and committees.
Organization of municipal government, and the effective methods of professional leadership within this
framework.
Principles of public administration, personnel management, budgeting, and public relations.
Federal and state human service programs and funding sources.
Techniques used in preparing and administering a departmental budget.
Recreational, cultural, and social needs of all age groups and communities.
Skill and Ability to:
• Analyze and develop effective human service programs.
• Stimulate and motivate employees.
• Plan and direct the work of employees engaged in developing human service programs.
• Establish and maintain effective relations with all elements of the community.
• Assess community human service needs.
• Develop and implement programs and policies to meet identified human service needs.
• Communicate effectively both verbally and in writing.
• Select, train, and motivate departmental personnel.
A Bachelor's Degree from an accredited college or university preferably in parks, recreation or COrfirtOn'ity
services or related field, and five years of responsible administrative experience in recreation including three
years at a level comparable to a Division Head.
• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
Perform work which is primarily sedentary.
Is subject to office and outside environmental conditions.
May be required to use personal vehicle in the course of employment
May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to
attend meetings.
May be required to work evenings or weekends.
-510SUPERVISION RECEIVED AND EXERCISED
PERSONNEL AND EMPLOYEE RELATIONS DIRECTOR
The occupant of this classification is in the unclassified service. This Ocempt management classification is
responsible for the personnel functions of the City of Culver City, assuring that the City is provided with adequate
resources to meet its current and projected needs, that harmonious employee relations are maintained, and
enabling the staff of the City to develop to the maximum of their potential consistent with the needs of the City, so
that qualified personnel are supplied in advance of needs. This position functions as a member of the Chief
Administrative-Officer City Managers executive management team.
This position reports to the Chief Adminic .trative Officer OitylVlaria0r. Responsibilities include the supervision of
the Deputy Personnel Director, an Associate Analyst, and clerical staff.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
Develops and recommends employment policies for the City. Keeps the
Manager advised of trends which may have an impact on the City's employment function.
2. Projects the City's human resource needs and develops plans for meeting them.
3. Directs the development, maintenance, and administration of the City's total compensation program.
4. Directs the handling of labor relations such as contract interpretation and processing of grievances. Directs
and participates in any contract negotiations.
5. Directs the recruitment, selection, and employment of all City personnel upon the request of a department
head.
6. Directs the development and maintenance of a classification plan which is related to performance, and
administers individual classification changes.
7. Develops plans, programs, and techniques for determining the major needs of the City which can be met
through training and development. Directs the development of, and administers, the City's training
programs.
8. Develops and recommends City personnel objectives, policies, and programs. Fairly and consistently
administers the City's Civil Service Rules including proposing revisions to the Civil Service Commission, and
interpreting these rules to management and employees.
9. Develops and administers the City's Affirmative Action Program, working closely with department heads, and
assures program goals are met whenever possible. Coordinates City compliance with laws governing
access to City programs and facilities by people with disabilities.
10. Knows and supports City objectives and policies, and develops necessary supporting objectives for the
Personnel Department. interprets approved objectives to his/her organization and directs its day-to-day
operations so as to attain the established objectives.
Revise:d June 2006
Revised April 2002
November 1998
e " '
CMINIMUM KNOWLEDGE, SKILLS AND ABILITY
Page 2
Personnel & Employee Relations Director
Knowledge of:
Principles and practices of public personnel administration, including methods and techniques used in
recruitment and selection, classification, salary administration, training, safety, and affirmative action.
Proper safety programs and policies.
Training techniques and program developments.
• Applicable federal, state, and local laws, regulations, ordinances, and policies.
• Administrative organization and management of the variety of types of positions common to municipal
organizations.
• Modern principles, methods, and techniques of public administration.
• Labor relations.
Skill and Ability to:
• Plan, organize, and assign and coordinate the activities of a professional, technical, and clerical staff.
• Present ideas clearly and concisely both verbally and in writing.
• Deal constructively with conflict and develop consensus.
• Select, supervise, train, and evaluate subordinates.
• Study, develop, and present ideas and recommendations soundly based on facts and data.
• Establish and maintain an effective working relationship with others.
• Conceive and implement organization-wide programs for personnel, training, and development.
• Maintain logical personnel records and filing systems.
• Resolve employee problems and grievances.
Possession of a valid California Class C driver's license.
A Bachelor's Degree from an accredited college or university preferably in human resources management, public
administration, or a related field, and five years of increasingly responsible experience in all phases of public
personnel programs of which at least two years were at a division-head level.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
? Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the
job.
• Is subject to office environmental conditions.
• May be required to work evenings or weekends.PUBLIC WORKS DIRECTOR/CITY ENGINEER
.SUPERVISION RECEIVED AND EXERCISED
The occupant of this classification is in the unclassified service. This exempt management position serves as the
head of the Public Works Department directing the operations of maintenance services which includes streets,
sewers, trees, facility maintenance, traffic signals and street lights, graffiti abatement, parking meters, refuse
collection and disposal, and municipal engineering services. This position functions as a member of the Chief
Administrative Officer City Manager* executive management team.
This position reports to and i
Administrative Officer Ottk .Manager...Responsibilities include the supervision of the
Maintenance Operations Manager, Engineering Services Manager Deputy Public Works Director/Engineering,
Sanitation Manager, Associate Analyst, Senior Management Analyst and other staff members. The City Council
may, at its sole discretion, provide an Employment Agreement incorporating their expectations and benefits to be
provided.
The following tasks are essential for this position. Incumbents in this classification may not perform all of these
tasks, or may perform similar related tasks not listed here.
1. Supervises the - Engineering Services Manager • - .-e - e a 2 • e • = in the control and
coordination of Public Works projects assuring adherence to municipal code requirements, policy guidelines,
federal and state laws, direction of the City Council, and established engineering standards.
2. Supervises the - '-= - = " Maintenance Operations Manage( in the responsibilities of
overseeing the services of the e • Maintenance Operations Division regarding the
maintenance of the trees, traffic signals and street lights, street and sewer operations, and such other
operations as may be assigned.
a. Supervises the Engineering Services Manager • - - P_e e a e in the performance
6,f various engineering functions including directing and participating in the work of the Engineering Division
in the planning, design, construction and contract administration of the capital improvement program.
Assures the program is accomplished in a technically competent, economical, and safe manner.
4. Appears before commissions and committees, the City Council, and governmental regulatory agencies to
provide data and recommendations on engineering matters affecting the City. Represents the City on
regional and state technical and engineering committees.
. Supervises the Sanitation Maria* in the:ove*hfof Sii .0196 Division functions including solid *400'. and
recycling collection and processing anct street sweeping.
. Establishes annual performance objectives for the Public Works Department and ensures their attainment.
7. Develops and administers the budget for the Public Works Department. Assures delivery of optimum service
levels within the constraints of the budget
8. Maintains a competent and motivated work force by selecting, training, motivating, developing, disciplining,
and evaluating subordinates.
9. Keeps abreast of and utilizes, where appropriate, new public works programs, procedures and technologies.
10. Regularly attends City Council meetings.
Revised June 2008
Revised May 2002
November 1998
-avcrview by the ChiefMINIMUM KNOWLEDGE, SKILLS AND ABILITY
TRAINkNe..:ANO:•EXPEMONCE:,:
.P.M.yatcAL13eqUIR4MENTANOINQRKIENq.E'CONPITIPNA::
Page 2
Public Works Director/City Engineer
Knowledge of:
• Design, construction, and maintenance of complex capital improvement program projects.
• Materials, engineering methods, and problems involved in the planning, design, construction, and contract
administration of capital improvements program projects. Principles and practices of civil, structural, and
hydraulic engineering and public works improvement projects.
• Principles and practices of modern planning, management, and organizational techniques.
• Principles and practices of traffic engineering as related to municipal transportation systems.
• Principles and practices of municipal maintenance operations including refuse collection and disposal.
• Techniques used in preparing and administering a departmental budget.
• The rules and regulations pertaining to personnel management in city government.
Skill and Ability to:
Establish and maintain effective working relationships with subordinates and peers, public officials, and the
Public.
• Make oral and written presentations to various governmental bodies and the public.
• Prepare clear and concise non-technical reports.
• Develop and administer sound Departmental policies
• Provide leadership and direction for a department with diverse skills and abilities.
Possession of a valid State of California Civil Engineer Registration; possession of a valid California Class C
driver's license is required if assigned to drive.
A Bachelor's Degree from an accredited college or university in civil engineering or public works administration
and five years of municipal engineering experience as a registered civil engineer, including three years at a
supervisory level, preferably at division head level. A graduate degree, from an accredited college or university,
in public administration or business administration is desirable.
? Require vision (which may be corrected) to read small print
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body
mobility may not be required.
Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the
job.
Is subject to office and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to
attend meetings.
May be required to work evenings or weekends and holidays.SUPERVISION RECEIVED AND EXERCISED
PERSONNEL DEPARTMENT
TRANSPORTATION DIRECTOR
DEFINITION
The occupant of this classification is in the unclassified service. This exempt executive level
classification serves as head of the Transportation Department, assuming management responsibility
for all regional and local transportation policy, planning, and projects; mandated air quality and
congestion management programs; the City's equipment maintenance garage which services Police,
Fire, Sanitation, Public Works, Parks, and Transit vehicles; oversight of the City's Equipment
Replacement Fund and the purchase of all new vehicles, and ensuring the municipal transit system is
properly planned, designed, operated and maintained in a technically competent and economical
manner. Additionally, the Director acts as the lead staff point person for special transportation projects
that impact the City. This position functions as a member of the City
Managers executive management team.
This position reports to the
City Manager. Responsibilities include supervision of department management staff including a Deputy
Transportation Director, Transit Operations Manager, Equipment Maintenance Manager, Senior
Management Analyst(s), Management Analyst(s) and clerical and support staff.
The following tasks are essential for the positions assigned to this classification. Any single position
may not perform all of these tasks, and/or may perform similar related tasks not listed here.
1. Plans, organizes and directs the department's day-to-day operations.
2. Oversees regional and local transportation policy, planning, and projects while ensuring
coordination with other agencies and inter-departmental efforts.
3. Ability to lead multi-departmental staff efforts on complex transportation projects that impact Culver
City.
4. Evaluates short and long range transportation needs and produces multi-year plans.
5. Reviews complex documents including Environmental Impact Reports for potential impacts to
Culver City. Negotiates transportation mitigations with developers.
6. Ensures the City's ability to meet future municipal transit program requirements within financial
constraints.
7. Coordinates the City's transit policy with other regional transportation programs.
8. Represents the interests of Culver City and the Transportation Department before federal, state,
and local agencies.
9. Works closely with the other local jurisdictions primarily through the Westside Cities Council of
Governments to develop coordinated regional and sub-regional transportation plans.
November 1998Page 2
Transportation Director
10. Analyzes proposed transportation legislation for impact on Culver City, recommending City Council
action concerning such legislation and strongly presenting the City's position before appropriate
legislative and administrative bodies.
11. Manages transportation grant programs including applications, administration and evaluation.
Ensures compliance with grant fund rules and regulations.
12. Responsible for oversight of the City's mandated air quality and congestion management
programs.
13. Ensures that City equipment is properly maintained in a cost effective manner.
14.
Responsible for keeping the transportation facility and all City fueling sites properly maintained and
regulatory compliant.
15. Maintains a competent and motivated work force, with emphasis at middle management and first
line supervisor levels, through effective training, performance evaluation and disciplinary
procedures,
16. Coordinates the work of the Transportation Department with other City departments. Assumes a
leadership role in developing, planning, scheduling, and control techniques.
17. Prepares the departmental annual budget assuring adequate documentation of the objectives of
the department. Keeps actual expenditures within limits set.
18. Meets regularly with the Ghief-Admiriistrative-Officef City Manager regarding the work activities
and the workload of the Transportation Department.
19. Responds in a meaningful and timely fashion to public concerns, problems, and complaints.
20. Recommends purchase and disposition of motor coaches and related equipment
21. Oversees the purchase/replacement of City equipment through the Equipment Replacement Fund.
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledee of:
. Principles, techniques, and practices of managing a municipal transit system.
Safety procedures relative to municipal transit operations.
• Federal, state, and local regulations governing the operation of a municipal transit system.
Transportation policy and planning.
• Budget preparation and control.
•
Applicable regulations regarding air quality, congestion management, or other pertinent regulatory
requirements.
• Principles of management, supervision and training.
Skill and Ability to:
• Maintain effective working relationships with other employees, City officials, elected officials,
employees of other agencies, and the general public.
• Interpret laws, rules, and regulations pertinent to a municipal transit system.
• Analyze data and prepare written and oral reports.
• Communicate effectively both verbally and in writing.
• Select, develop, motivate, and direct employees.
• Develop and implement transportation programs.
Possession of a valid California Class C driver's licenseT13m.mwmp,.:.ggpegteNc.E.::
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
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Transportation Director
A Bachelor's Degree from an accredited college or university preferably in public or business administration
or related field, supplemented by courses in transportation, and five years increasingly responsible
supervisory work experience in bus transportation system operations, including three years of experience at a
transportation manager or assistant director level.
Require vision (which may be corrected) to read small print.
Require the mobility to stand, stoop, reach, and bend. Require mobility of arms to reach and dexterity of
hands to grasp and manipulate small objects.
• Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of
the job.
Is subject to office and outside environmental conditions.
• May be required to work evenings or weekends.
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