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Title:
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Approval of a Professional Services Agreement with Motorola for Monitoring and Repair of the City’s Two-way Radio System Infrastructure and Dispatch Systems.
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City of Culver City, California
Agenda Item Report
Meeting Date: 08/06/12 Item Number: C-2
CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement with
Motorola for Monitoring and Repair of the City’s Two-way Radio System
Infrastructure and Dispatch Systems.
Contact Person/Dept.:
William Heins/Fire Department
Phone Number:
(310) 253-6840
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Meetings and Agendas – City Council (08/01/12)
Department Approval:
Christopher Sellers (07/18/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/31/12)
Chief Financial Officer Approval:
Jeff Muir (08/01/12)
City Manager Approval:
John M. Nachbar (08/01/12)
RECOMMENDATION:
Staff recommends the City Council approve a Professional Services Agreement with
Motorola, through its Commercial, Government, and Industrial Solutions Sector, for
Maintenance, Support and/or other Services for the City’s two-way Radio and
Police/Fire Dispatch systems, for the one year period July 1, 2012 – July 31, 2013, in an
amount not to exceed $46,640.00.
BACKGROUND:
During the past four (4) years the City’s two-way radio system has been monitored by
Culver City Radio Technicians and Motorola at their off site location. The system has
been maintained through a professional services agreement with Motorola through a
service repair contractor. Without this professional service agreement in place the City
would have to pay for expensive replacement parts and outside technicians to service
components of the system that are beyond our technician’s expertise. In addition, the
Interagency Communications Interoperability System (ICIS) upgrade to the system has
added another level of technology and complexity to the radio system. These factors
contribute to the need for a professional service agreement.
DISCUSSION:
Motorola is the sole source vendor for these services. The City’s two-way radio and
dispatch systems are Motorola products. The proposed professional service agreement
is the standard contract used by ICIS member cities. City of Culver City, California
Agenda Item Report
The Professional Service Agreement has five (5) major components:
1. Monitoring Service: Motorola remotely monitors the status of our radio system.
2. Dispatch Service: The monitoring service contacts designated personnel, including
the service and repair contractor, when a system problem is detected.
3. On Site Infrastructure Response Service: In the event of a system problem, a
contract service and repair company is dispatched by Motorola to respond to Culver
City.
4. Infrastructure Repair with Advanced Replacement Service: Technicians will
diagnose and repair system problems. If a part needs to be sent to Motorola for
repair, a replacement will be sent back to the City prior to Motorola receiving the
broken piece.
5. System Survey and Analysis: Annual system “check-up.” Having a Motorola
Professional Services Agreement for our radio and dispatch system will assure that
systems, in the event of a failure, will be repaired quickly, and up and running in a
timely, cost effective manner.
FISCAL ANALYSIS:
Cost of Professional Service Agreement
Fiscal Year Cost
2012/2013 $46,640.00
Funds were included in the City Council Adopted Budget for Fiscal Year 2012/2013
(10145700.619800-Other Contractual Services) to cover the expense of this
professional service agreement.
MOTION:
That the City Council:
1. Approve a Professional Services Agreement with Motorola, through its Commercial,
Government, and Industrial Solutions Sector, for Maintenance, Support and/or other
Services for the City’s two-way Radio and Police/Fire Dispatch systems, for the one
year period July 1, 2012 – July 31, 2013, in an amount not to exceed $46,640.00;
and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.