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Title:
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(1) Acceptance of Work Performed by Houston & Harris PCS, Inc., (2) Authorization to File a Notice of Completion and (3) Authorization to Release the Retention Payment after Expiration of the 35-Day Lien Period for the Sewer Main CCTV and Condition Assessment (Phase II) Project, P- 230.
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City of Culver City, California
Agenda Item Report
Meeting Date: 07/13/2015 Item Number: C-4
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Houston &
Harris PCS, Inc., (2) Authorization to File a Notice of Completion and (3)
Authorization to Release the Retention Payment after Expiration of the 35-Day Lien
Period for the Sewer Main CCTV and Condition Assessment (Phase II) Project, P-
230.
Contact Person/Dept.: Hong Wang/PW Phone Number: 310-253-5604
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (07/08/15)
Department Approval:
Charles D. Herbertson (07/01/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/06/15)
Chief Financial Officer Approval:
Jeff Muir (07/07/15)
City Manager Approval:
John M. Nachbar (07/07/15)
RECOMMENDATION:
Staff recommends the City Council accept the work performed by Houston & Harris
PCS, Inc., authorize the filing of a Notice of Completion, and authorize release of the
retention payment after expiration of the 35-day lien period for the Sewer Main
CCTV and Condition Assessment (Phase II) Project, P-230.
BACKGROUND/ DISCUSSION:
On September 23, 2013, the City Council awarded a Contract to Houston & Harris
PCS Inc., for the Sewer Main CCTV and Condition Assessment (Phase II) Project,
PZ-230 and Storm Drain Pipe Inspections, PZ-497 in an amount not-to-exceed
$218,400.56. Under this contract, 25 miles of City sewer mains and 4 miles of City-
owned storm drain lines were to be cleaned, inspected, and rated on their condition
using industry established standards. CCTV inspections are also used to monitor
the long term performance and structural condition of the sanitary sewer and storm
drain systems.
Houston & Harris PCS, Inc. successfully completed the sewer inspection work as
required in the contract. Due to heavy debris in the storm drain main lines, which
requires extensive removal beyond the original scope of work, staff deleted the 4
miles of storm drain cleaning work and is planning to develop new separate bid
documents to address this issue. As a result of deletion of the storm drain cleaning
and inspection work, the remaining 16.5 miles of sewer main cleaning and
inspection was added to this contract, effectively completing inspection of all of 85 City of Culver City, California
Agenda Item Report
miles of the City’s gravity sewer mains since 2010. The project management was
performed by Public Works Department Engineering staff.
The CCTV inspection results have helped staff to identify several immediate sewer
segments requiring repair and to plan for upcoming sewer main rehabilitation
projects.
FISCAL ANALYSIS:
The project is funded with Sewer Enterprise Funds. The approved contract amount
was $218,400, and the Public Works Director/City Engineer was authorized to
approve change orders in the amount not to exceed $22,000. The final contract
amount is $228,183.
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, Houston & Harris PCS, Inc., for
the Sewer Main CCTV and Condition Assessment (Phase II) Project, P-230; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office for
recordation; and,
3) Authorize the release of $11,137.66 in retention funds to Houston & Harris
PCS, Inc. following the expiration of the 35-day lien period.