City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council award a construction contract to Terno, Inc., as
the lowest responsive and responsible bidder, to complete the necessary work for
the Krueger and Lindblade Streets Streetlight Improvement Projects, P-652 and P-
684.
BACKGROUND:
On June 27, 2005, City Council approved the specifications and authorized
advertising for bids for the Krueger and Lindblade Streets Streetlight Improvement
Projects, P-652 and P-684.
The existing streetlight system on Krueger Street between Ince Boulevard and its
northerly terminus and Lindblade Street between Higuera Street and its northerly
terminus was identified as an area which could benefit from streetlight
improvements. The existing streetlight system is over 40 years old and in need of
upgrade for several reasons:
It is on series circuit and is over 40 years old;
It has lead wiring which tends to corrode;
It runs on high voltage; and,
It does not provide an optimal level of illumination.
The upgraded system will address these issues. Series circuitry is outdated and no
longer used for street lighting systems due to its inherent maintenance problems,
which include:
Meeting Date: 4/17/06 Item Number: C-2
AGENDA ITEM: Consideration to Award a Construction Contract to Terno, Inc.
for the Krueger and Lindblade Streets Streetlight Improvement Projects
Contact Person/Dept.: Lee Torres/PW Phone Number: 310.253.5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [ ] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (04/13/06); Krueger Street Residents (Ince
Boulevard to its northerly terminus) and Lindblade Street Businesses (Higuera Street to
its northerly terminus) via First Class Postcard, mailed April 10, 2006. Terno, inc.;
Dynalectric; and Steiny and Company, Inc. were notified by telephone on April 10, 2006.
Department Approval:
Charles D. Herbertson (04/07/06)
CAO Approval: Martin R. Cole for Jerry
B. Fulwood (04/13/06)
City Controller Approval:
Marlee Chang (04/13/06)City of Culver City, California
City Council Agenda Item Report
If one section of the circuit is damaged, the other lights on the circuit fail.
The old lead wiring is prone to causing outages
Extreme care is required when maintaining the existing high voltage circuitry
as opposed to the new system which is on low voltage circuitry.
DISCUSSION:
The scope of work along Krueger Street consists of the removal and replacement of
the existing streetlights with one (1) 25-foot-high ‘Cobra-head’ streetlight at the street
terminus; and fourteen (14) 11-foot-high traditional marberlite standards with ‘acorn’
lamps.
The scope of work along Lindblade Street consists of the removal and replacement
of existing streetlights with six (6) 25-foot-high fluted-steel standards. The new lights
will be on parallel circuitry and spaced such that an optimal level of illumination is
provided.
First Bid Advertisement
In August 2005, the Krueger and Lindblade Streetlight Improvement Project received
no construction bids. Contractors informed staff that they were not willing to bid the
project due to their current busy workload.
In September 2005, a memorandum to the City Council explained the reason for no
bids results and staff’s recommendation to combine the streetlight project with the
Higuera Street Traffic Signal Project in order to encourage more bidders and
competitive bids.
Second Bid Advertisement
In October 2005, Hurricanes Katrina and Rita caused significant damage to
infrastructure that resulted in the spike in oil and natural material prices. Staff
decided to wait several months until the market returned to normal levels. In March
2006, Higuera Street Traffic Signal and Street Improvement and Krueger-Lindblade
Streetlight Improvement Project were advertised for construction bids. However,
due to revised Federal requirements that may affect the bid, the Higuera Street
Traffic Signal Project was omitted from the bid. Higuera Street Traffic Signal will be
re-advertised for construction bids next month.City of Culver City, California
City Council Agenda Item Report
On April 6, 2006, the Deputy City Clerk publicly opened bids. Three Contractors
responded with the following bid amounts:
CONTRACTOR BID AMOUNTS
1. Terno,Inc., of La Mirada, CA $ 319,700.00
2. Dynalectric, of Los Alamitos, CA $ 346,643.43
3. Steiny and Company, Inc., of Baldwin Park, CA $ 353,442.00
Staff reviewed the lowest bidder’s bid proposal (Terno, Inc.) and found the bid
documents complete. The bonding information was reviewed and determined to
meet City requirements.
Terno, Inc. is a new company, but has completed several projects for municipal
agencies in the past year. A representative from the City of West Covina indicated
that the Company performed in a professional manner, was very responsive and
recommended them for future projects.
The construction management and construction inspection will be performed by
Engineering Division staff.
Construction is slated to begin in May 2006 and expected to be completed in July
2006.
FISCAL ANALYSIS:
Sufficient funds were appropriated for these projects in the Capital Improvement
Budget for Fiscal Year 2005/06 with Gas Tax funds (Business Unit 41800652 and
41800684).
ATTACHMENT:
1. Location Map.
MOTION:
That the City Council:City of Culver City, California
City Council Agenda Item Report
1) Award a construction contract to Terno, Inc. for the Krueger and Lindblade
Streets Streetlight Projects, P-652 & 684, based on its bid amount of
$319,700.00;
2) Authorize the Public Works Director/City Engineer to approve change orders not
exceeding the contract amount by 10%; and
2) Direct the City Attorney to prepare the necessary documents and authorize the
Chief Administrative Officer to approve the documents.
MEETING DATE: 4/17/06
AGENDA ITEM: Consideration to Award a Construction Contract
to Terno, Inc for the Krueger and Lindblade
Streets Streetlight Improvement Projects
ATTACHMENT
Pades|109| Location Map 1Ah6. .416kr A/A|1010|4KRUEGER & LINDBLADE (STREETS)
STREETLIGHT IMPROVEMENT PROJECT,
P-652 & 684