City of Culver City, California
Agenda Item Report
Meeting Date: _01/07/14___ Item Number: _A-3
PRCS COMMISSION AGENDA ITEM:(1) Dissolution of the Community Conversations
– Topic #5 Ad Hoc Subcommittee; (2) Formation of the Community Conversations –
Topic #6 Ad Hoc Subcommittee; and, (3) Appointment of Two Commissioners to the
Newly-Formed Ad Hoc Subcommittee.
Contact Person/Dept.: Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (Email) Meetings and Agendas – Parks, Recreation and Community
Services Commission (01/03/14).
Department Approval:Dan Hernandez
(12/30/13)
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks, Recreation and Community Services (PRCS)
Commission(1) dissolvethe Community Conversations – Topic #5 Ad Hoc
Subcommittee; (2) form the Community Conversations – Topic #6 Ad Hoc
Subcommittee; and, (3) appoint two Commissioners to the newly-formed Ad Hoc
Subcommittee.
BACKGROUND:
In 2011, the PRCS Commission began hosting “Community Conversations” which
are presentations on topicsof major relevance to the community that often include a
panel discussion. Being fully cognizant of ongoing budgetary constraints, the
Commission designed the Community Conversations series as one that has minimal
fiscal impact on the City. In general, the procedure for hosting the presentations has
been as follows:
• Presentations are agendized at regular PRCS Commission meetings.
Special meetings are not called solely for the purpose of hosting
presentations; however, regular meeting dates may be adjusted to
accommodate presentations if the Commission so desires.
• Commissioners identify, contact and make arrangements with the presenter.
• Commissioners create a flyer for the presentation and email it to PRCS
Department staff.
City of Culver City, California
Agenda Item Report
• PRCS staff uses the flyer in two to three email blasts to publicize the
presentation.
• PRCS staff makes copies of the flyer and posts it at various Culver City parks
and facilities.
• The Senior and Social Services Manager routes the flyers to other Human
Services providers.
These presentations have generated much community interest and have been very
successful.Below is a summary of the Commission’s Community Conversations to-
date along with the names of the Commissioners who served on the Community
Conversations Ad Hoc Subcommittee for each presentation.
PRCS Commission Community Conversations
Topic Date Title / Location Presenter(s) Commissioners
1 02/01/11 Words Matter I (Bullying) /
Council Chambers
Drs. E.O. & S. Hutchinson Greene
Daly Redholtz
2 06/07/11 *Elder Abuse - How it
Affects You, Your Family
& Your Neighbors
Ernie Powell, AARP Greene
Daly Redholtz
3 05/01/12 Healthy Living in Tough
Times: Identifying and
Coping with Stress from
Financial Hardship
Michael Tolwin, MD; Kathleen
Lally-Arena, RN, MSN, FNP;
and, Harry Mitterbauer, BS,
NASM-PES, CES; moderated
by Dr. Ira Diamond
Greene
Kim
4 04/02/13 Food vs. Mind and Body Representatives from the
Office of Assembly Member
Holly Mitchell, the L.A. County
Dept. of Mental Health and
T.H.E. Clinic, Inc.
Greene
Kim
5 11/19/13 Words Matter II (Bullying) Dr. E.O. Hutchinson,
representatives from the L.A.
County Dept. of Mental Health
and the Edelman Westside
Mental Health Center
Greene
Stuart
* Community Conversation – Topic #2 was held at the Culver City Senior Center; all
others have been held in the Mike Balkman Council Chambers at City Hall.
City of Culver City, California
Agenda Item Report
DISCUSSION:
As an “ad hoc” subcommittee, the Community Conversations Ad Hoc Subcommittee
serves only a limited or single purpose, it is not perpetual and it is dissolved when its
specific task is completed. With this in mind, the Commission may wish to dissolve
the Community Conversations – Topic #5 Ad Hoc Subcommittee, form the
Community Conversations – Topic #6 Ad Hoc Subcommittee and appoint two
Commissioners to the newly-formed Ad Hoc Subcommittee. The dissolution of this
Ad Hoc Subcommittee at the conclusion of each Community Conversation has been
advised by the City Attorney’s Office.
FISCAL IMPACT:
There is no fiscal impact associated with the discussion of this Agenda Item.
ATTACHMENT:
Information Regarding Associations, City Committees & Ad Hoc Subcommittees
MOTION:
That the Parks, Recreation and Community Services Commission:
1. Dissolve the Community Conversations – Topic #5 Ad Hoc Subcommittee;
2. Form the Community Conversations – Topic #6 Ad Hoc Subcommittee; and,
3. Appoint Commissioner ____________________ and Commissioner
____________________ to the Community Conversations – Topic #6 Ad Hoc
Subcommittee.
MEETING DATE: January 7, 2014
AGENDA ITEM: (1) Dissolution of the Community Conversations – Topic #5
Ad Hoc Subcommittee; (2) Formation of the Community
Conversations – Topic #6 Ad Hoc Subcommittee; and, (3)
Appointment of Two Commissioners to the Newly-Formed Ad
Hoc Subcommittee.
ATTACHMENT
Page
Information Regarding Associations, City Committees &
Ad Hoc Subcommittees
1
Parks, Recreation and Community Services Commission
Information Regarding Associations, City Committees & Ad Hoc Subcommittees
Fiscal Year 2013/2014 Updated 01/30/13
NAME ASSIGNMENTS DESCRIPTION MEETING INFORMATION CONTACT INFORMATION
ASSOCIATIONS
California
Association of Parks
& Recreation
Commissioners &
Board Members
(CAPRCBM)
Laura Stuart
Delegate
Rick Hudson
Alternate
The purposes of the Association are to
(1) enhance the training of park and
recreation commissioners and board
members; and, (2) support park and
recreation issues and legislation; CPRS &
NRPA affiliated.
Announcements regarding
activities and training
sessions can be found at
http://www.caprcbm.org.
caprcbm@scglobal.net
La Ballona Creek
Renaissance
Marianne Kim
Delegate
Laura Stuart
Alternate
Culver City based 501(c)(3) non-profit
organization dedicated to facilitating long-
term collaborative renewal of Ballona
Creek and its watershed in partnership
with public agencies, non-profit
organizations, and stakeholders.
Fourth Tuesday of each
month at 7:00 p.m.; contact
Jim Lamm to confirm the
date, time and place.
Jim Lamm, President
(310) 839-6896
jim.lamm@ballonacreek.org
Culver City Senior
Citizens Association
Board of Directors
Mary Ann Greene
Delegate
Rick Hudson
Alternate
A nonprofit organization that supports the
Senior Center and the Senior & Social
Services Division in its services to senior
citizens.
Second Monday of each
month at 1:00 p.m. in the
Senor Center Conference
Room.
Kay Heineman, President
Armando Abrego, Staff Liaison
(310) 253-6724
Armando.Abrego@CulverCity.org
CITY COMMITTEES
Community
Development Block
Grant (CDBG)
Advisory Committee
Laura Stuart
Delegate
Rick Hudson
Alternate
Considers projects to be recommended to
City Council for annual Federal CDBG
funding.
Two annual meetings
generally occur in Oct/Nov;
staff will contact members
with dates.
Kriss Casanova, Staff Liaison
(310) 253-5769
Kriss.Casanova@CulverCity.org
Disability Advisory
Committee
Rick Hudson
Delegate
Marianne Kim
Alternate
Advises City staff and City Council on
issues related to the disabled in the
community.
Second Wednesday of
even numbered months at
6:30 p.m. at the Veterans’
Memorial Building.
Dr. Jay Shery, Chair
Darren Uhl, Staff Liaison
(310) 253-6729
Darren.Uhl@CulverCity.org
AD HOC
SUBCOMMITTEES
Sponsorship /
Financial Support
Mary Ann Greene
Marianne Kim
Develop a plan & a proposal to the City
Council for the creation of a PRCS
Subcommittee to discuss & develop a
strategy on fundraising, tying in Economic
Development/partnerships/programming.
Meets on an as-needed
basis.
Dan Hernandez, PRCS Director
(310) 253-6682
Dan.Hernandez@CulverCity.org
Community
Conversations –
Topic #5
Mary Ann Greene
Laura Stuart
Plan & implement the next “Community
Conversations” presentation.
Meets on an as-needed
basis.
Same as above
Anti-Bullying Policy
Development
Mary Ann Greene
Laura Stuart
Develop a PRCS Department Anti-
Bullying Policy for the City Council.
Meets on an as-needed
basis.
Same as above.