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CC - CONSENT ITEM: Authorization of a Task Order for Engineering Design and Construction Management Services for the Standby Generator at the City’s Transfer Station in an Amount Not-to-Exceed of $66,800 Pursuant to the Terms of the City’s On-Call Professional Services Agreement with RTI Consulting, Inc.
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Meeting Date: September 29, 2025
Contact/Dept Javier De La Cruz, Public Works Department
Phone Number: (310) 253-6421
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/24/2025)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (08/27/2025)
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RECOMMENDATION
Staff recommends the City Council authorize a task order in an amount not-to-exceed $66,800 for engineering design services and construction management for the standby generator at the City’s Transfer Station pursuant to the terms of the City’s on-call professional services agreement with RTI Consulting, Inc.
BACKGROUND
The City owns and operates a 500 ton per day solid waste Transfer Station at 9255 Jefferson Boulevard operating six (6) days a week between the hours of 4:00 am to 4:00 pm. Solid waste, recyclable materials, and organics waste collected by City Environmental Programs and Operations Division (EPO) staff is tipped at the Transfer Station and transferred to tractor/trailer transfer trucks for transit to area landfills, materials recovery facilities, and compost sites. In addition, the City provides roll-off service for the collection of construction and demolition debris. All processing of materials functions is performed at this facility.
Having reliable and consistent electrical service at the Transfer Station is critical for waste management operation. The City intends to install standby generator and automatic transfer switch (ATS) to ensure uninterrupted waste management operation.
DISCUSSION
On August 4, 2025, the Public Works Department released a request for quotes (RFQ) for engineering design services and construction management for the standby generator at the Transfer Station. The RFQ was released to all 14 firms on the approved on-call list of professional firms approved by City Council on July 10, 2023, that provide engineering design and construction management services to support the City’s Capital Improvement Program (CIP) from July 1,2023 to June 30, 2028. The City received 5 proposals. Staff reviewed all the proposals received. RTI Consulting, Inc. provided a competitive quote with a fee of $66,800. RTI submitted the lowest cost proposal for the scope of work and was determined to be the most cost-effective proposal. Since the fee exceeds the City Manager’s purchasing authority, staff is seeking City Council approval. The engineering design and construction management services for the standby generator will be added to the current Master On-Call Services Agreement #32400161 between the City of Culver City and RTI Consulting, Inc. as a task order.
FISCAL ANALYSIS
The project is funded with Refuse Disposal Funds. The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funds for the project in Account #20280000.730100.PZ948 (Refuse Disposal Fund - Transfer Station Improvement Project) which can be found in the Capital Improvements section of the budget book in Fund 202 (Refuse Disposal Fund).
ATTACHMENTS
None.
MOTION(S)
That the City Council:
Authorize a task order in an amount not-to-exceed $66,800 for engineering design and construction management services for the standby generator at the City’s Transfer Station pursuant to the terms of the City’s on-call professional services agreement with RTI Consulting Inc.