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CC - Approval of a Purchase Order for the Acquisition of Winchester Ammunition from Dooley Enterprises in the Amount of $78,000.
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Contact Person/Dept: Lt. Jason Sims
Phone Number: 310-253-6321
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/06/15)
Department Approval: Scott Bixby, Chief of Police (08/04/15)
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RECOMMENDATION
Staff recommends the City Council approve a Purchase Order for the acquisition of Winchester Ammunition from Dooley Enterprises in the amount of $78,000.
BACKGROUND
Since 1998, the Police Department (CCPD) has purchased ammunition through Dooley Enterprises, which is the sole source distributor for Winchester Ammunition in Southern California.
Culver City Municipal Code Section 3.07.045 states that the competitive bidding requirements shall not apply “when the requesting department determines, in writing, after conducting a good faith review of the available sources, that there is only one source for the required equipment, good, supply or service.” CCPD staff believes that Dooley Enterprises is the only company that can provide Winchester Ammunition at this time. Therefore, this purchase qualifies for sole sourcing.
DISCUSSION
Throughout Fiscal Year 2015/2016, the CCPD will need to purchase ammunition to facilitate both firearms training and ammunition replacement. CCPD personnel are required to participate in regular and ongoing firearms training with Department issued and other approved firearms including: handgun, rifle (carbine), shotgun, and simunitions (a paintball-like round used for training). This training is required for full-time and reserve police officers, as well as police academy recruits.
Winchester Ammunition is manufactured utilizing the highest quality standards and remains competitively priced among domestic manufacturers. Winchester maintains an open and reliable supply chain, which allows for fast delivery on purchase orders. The CCPD has utilized Winchester Ammunition for more than twenty years, and it has proven to be durable and reliable.
FISCAL ANALYSIS
The City Council Adopted Budget for Fiscal Year 2015/2016 includes $78,000 for ammunition purchases Departmental Special Supplies (10140200.514100) and $5,000 in the Reserve Program (10140200.517900).
ATTACHMENTS
1. Dooley Sole Source Letter for Winchester Ammunition
2. Approximate Annual Round Expenditures
RECOMMENDED MOTIONS
That the City Council:
1. Approve a Purchase Order for the procurement of Winchester Ammunition from Dooley Enterprises in the amount of $78,000; and,
2. Authorize the Purchasing Officer to issue such Purchase Order.