City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by Concept
Consultant, Inc. in the amount of $86,790.17; (2) authorize filing a Notice of
Completion; and (3) authorize release of the retention payment in the amount of
$4,339.51 after expiration of the 35-Day lien period for the Culver City Transfer
Station Loading Pit Structural Steel Repairs, PZ-948, Bid No. 1547.
BACKGROUND:
The City owns and operates a solid waste transfer station at 9255 Jefferson
Boulevard. Solid waste and recyclable items collected by the City’s Public Works
Department/Solid Waste and Recycling Division trucks are transferred to
tractor/trailer transfer trucks at the station for transit to area recycling centers or
landfills. Roll-off service, green waste processing, recycled material handling, and
all other Refuse and Recycling Division functions are based at the station.
The transfer station is a two-story reinforced concrete structure constructed in 1984.
City collection trucks dump their loads on the upper level tipping floor and wheel
loaders push the material through two openings (pits) in the tipping floor into transfer
trucks parked in the tunnel on the lower level. Each pit opening is sized to the
approximate dimensions of the transfer truck trailer. The near and right sides of the
pits are reinforced concrete, and the left and far sides are steel funnel structures
attached to the concrete structure to deflect falling waste and recyclable items into
transfer trucks below.
Meeting Date: 03/09/2015 Item Number: C-2
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Concept
Consultant, Inc. in the Amount of $86,790.17; (2) Authorization to File a Notice of
Completion; and (3) Authorization to Release the Retention Payment after
Expiration of the 35-Day Lien Period for the Culver City Transfer Station Loading
Pit Structural Steel Repairs, PZ-948, Bid No. 1547.
Contact Person/Dept.: Steven Finton/PW
Damian Skinner
Phone Number: 310-253-6457
(310) 253-6421
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: ________________
Public Notification: (E-Mail) Agenda and Meetings
(E-mail) Agenda and Meetings – City Council (03/03/15);
(E-Mail) Sustainability and Environmental Issues (03/03/15)
Department Approval:
Charles D. Herbertson (02/26/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/03/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (03/03/15)
City Manager Approval:
John M. Nachbar (03/03/15) City of Culver City, California
Agenda Item Report
Prior to the project, the funnel structures were deteriorated and deformed due to
thirty years of constant use. A significant repair was needed.
On June 23, 2014, the City Council approved the plans and specifications for this
Project and authorized staff to publish a Notice Inviting Bids. The Notice Inviting Bids
was published and two bids were received on July 24, 2014. On August 25, 2014
the City Council awarded a contract to Concept Consultant, Inc. in the amount of
$89,447.00. Construction commenced on November 10, 2014 and was completed
on January 20, 2015.
DISCUSSION:
This Project modified and refurbished the steel funnel structures to enhance their
function and condition. The entire steel framework and steel plating was removed
and replaced. The contractor reused as much of the existing structural steel as
possible. The surface steel plating was increased in thickness to prevent damage
and extend life. Additionally, cracks in connections to the concrete structure were
repaired through epoxy injection. All the work was completed in accordance with the
plans and specifications as verified by project management staff.
FISCAL ANALYSIS:
Funding for this project is provided in the Fiscal Year 2014-2015 Capital
Improvement Program, Refuse Improvements, Project No. PZ-948, Transfer Station
Improvements (Account No. 20280000.730100.PZ948). A final accounting of project
expenditures is provided below in Table 1.
TABLE 1
Catch Basin Trash Excluder Insert Project, Phase 2, PZ-497
Expenditures Amount
Original Construction Contract Items $89,447.00
Change Orders (-2.97%) -2,656.83
Total Construction $86,790.17
Design, Construction Engineering and Inspection 38,446.60
Bidding and Advertisement 1,381.78
Total Costs $126,618.55
ATTACHMENTS:
None.
City of Culver City, California
Agenda Item Report
MOTIONS:
That the City Council:
1. Accept the work performed by Concept Consultant, Inc. in the amount of
$86,790.17; and,
2. Authorize filing a Notice of Completion; and,
3. Authorize release of the retention payment in the amount of $4,339.51 after
expiration of the 35-Day lien period for the Culver City Transfer Station Loading
Pit Structural Steel Repairs, PZ-948, Bid No. 1547.