City of Culver City, California
City Council Agenda Item Report
Meeting Date: _12/08/08__ Item Number: A-4
AGENDA ITEM: Adoption of a Resolution Naming the Culver City Senior Center
Courtyard in Honor of Mrs. Gladys L. Paetzold.
Contact Person/Dept.: Armando Abrego,
Senior & Social Services Manager
Phone Number: (310) 253-6724
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master E-Mail Notification List (12/03/08); Paetzold Family (12/03/08).
Department Approval:
Bill La Pointe (11/25/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (12/02/08)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (12/02/08)
City Manager Approval:
Jerry B. Fulwood (12/02/08)
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution (Attachment 1) naming the
Culver City Senior Center Courtyard in honor of Mrs. Gladys L. Paetzold.
BACKGROUND/DISCUSSION:
On December 11, 2006 City Council adopted a policy on the “Naming of City
Facilities” which includes criteria for naming City Facilities based on three types of
naming strategies: Descriptive Naming, Commemorative Naming, or Significant
Donor/Contributor Naming (Attachment 2). Naming the Senior Center Courtyard in
honor of Mrs. Gladys L. Paetzold meets the criteria of the Commemorative Naming
category, which also stipulates that: “If a City Facility is proposed to be named after
a person who is deceased, one year must have passed before the naming process
is initiated.”
On December 10, 2007 City Council took action to accept a bequest on behalf of the
Culver City Senior Center in the amount of $166,423.35 from Mrs. Gladys L.
Paetzold (“the Paetzold Bequest”). Mrs. Paetzold was a long-time, active member of
the Culver City Senior Center and the Culver City Retired and Senior Volunteer
Program (RSVP). On April 7, 2008 Council directed staff to calendar the naming of
the Senior Center Courtyard in honor of Mrs. Paetzold for December 2008. City
Council April 7, 2008 Agenda Item A-1: Discussion and Final Approval Regarding
the Use of Mrs. Gladys L. Paetzold’s Bequest to the City of Culver City Senior
Center and Approval of the Necessary Budget Amendment is provided as
Attachment 3. The minutes of the City Council meeting related to this item are
provided as Attachment 4.
City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS:
In conjunction with the remodeling of the Culver City Senior Courtyard, a plaque will
be installed designating the area as the ‘Mrs. Gladys L. Paetzold Courtyard.” It is
estimated that the expense for the plaque will be between $500 and $1,000,
depending on the design and style of the plaque. The cost of the plaque will be paid
for with funds from the Paetzold Bequest, which were placed in a General
Revenue/Miscellaneous Revenue account in fiscal year 2007-08. These funds will
be appropriated for use when actual costs are known.
ATTACHMENTS:
1. Proposed Resolution
2. City of Culver City Facility Naming Policy
3. April 7, 2008 City Council Agenda Item A-1: Discussion and Final Approval
Regarding the Use of Mrs. Gladys L. Paetzold’s Bequest to the City of Culver
City Senior Center and Approval of the Necessary Budget Amendment
4. Excerpt of the minutes of the April 7, 2008 City Council meeting relating to
Agenda Item A-1.
MOTION:
That the City Council:
1. Adopt a Resolution Naming the Culver City Senior Center Courtyard after Mrs.
Gladys L. Paetzold;
or
2. Discuss the item and provide further direction to staff.
MEETING DATE: December 8, 2008
AGENDA ITEM: Adoption of a Resolution Naming the Culver City Senior
Center Courtyard in Honor of Mrs. Gladys L Paetzold.
ATTACHMENTS
Pages
1. Resolution 2008-R Naming the Senior Center 1-2
Courtyard After Mrs. Gladys L. Paetzold
2. City of Culver City Facility Naming Policy 3-5
3. April 7, 2008 City Council Agenda Item A-1: Discussion and 6-14
Final Approval Regarding the Use of Mrs. Gladys L.
Paetzold's Bequest to the City of Culver City Senior Center
and Approval of the Necesraty Budget Amendment
4. Excerpt of the minutes of the April 7, 2008 City Council 15
meeting relating to Agenda Item A-1Attachment
RESOLUTION NO. 2008-R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, NAMING THE SENIOR
CENTER COURTYARD IN HONOR OF MRS. GLADYS L.
PAETZOLD.
WHEREAS, Mrs. Gladys L. Paetzold was a long-time, active member of the
Culver City Senior Center and the Culver City Retired and Senior Volunteer (RSVP)
Program who enjoyed and was very dedicated to the RSVP Wednesday Work Project
(Mailing Group); and,
WHEREAS, Mrs. Paetzold contributed almost 3,000 lifetime hours to RSVP
and rarely missed a day at the Wednesday Work Project, which provides a valuable service
to the community each week by assisting nonprofit organizations and our City with mailings
and similar projects; and,
WHEREAS, Mrs. Paetzold left a bequest to the Culver City Senior Center
upon her death in 2007 with the stipulation that these funds be used for one or more
projects benefiting the Culver City Senior Center, and the remodeling of the Center's
Courtyard is one of the Council-approved projects funded by the "Paetzold Bequest"; and,
WHEREAS, on December 10, 2007 the City Council accepted the Paelzold
Bequest on behalf of the Culver City Senior Center and on April 7, 2008, in accordance
with the City's Facility Naming Policy (Resolution 2006-R089), City Council calendared
consideration of naming the Senior Center Courtyard in honor of Mrs. Paetzold for
December 2008 in order that a minimum of one year pass before such naming.
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE as follows:|101010101010101010 10
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28That the courtyard of the Culver City Senior Center be hereafter named "The
Mrs. Gladys L. Paetzold Courtyard."
APPROVED and ADOPTED this day of 2008.
D. SCOTT MALSIN, MAYOR
City of Culver City, California
ATTEST: APPROVED AS TO FORM:
MARTIN COLE, City Clerk
CAROL A. SCHWAB, City Attorney
A08-00523|101010101010101010 10
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28Attachment 2
CITY OF CULVER CITY
COUNCIL POLICY STATEMENT
General Subject: Naming of City Facilities
Specific Subject:
Effective Date:
Policy Number: TD
Date Issued: 12111/06
Resolution No.: 2006-R089
PURPOSE
To define the policies, procedures and responsibilities associated with the naming of City
facilities.
This policy is intended to:
1. Guide staff and the City Council in the naming of City facilities, including
buildings, support facilities, park sites and recreation facilities.
2. Ensure that the naming of City facilities is accomplished in accordance with the
City's laws, rules, regulations and procedures.
DEFINITIONS
For the purpose of this policy statement, the term "City Facilities" includes the
following:
"Buildings" are City-owned facilities that house employees or are otherwise used to
conduct City business. Examples of "Buildings" may include, but are not limited to, the
City Hall, Police Facility, Transportation Facility, and Public Works Facility.
"Support Facilities" are City-owned facilities that are used to support field operations.
Examples of "Support Facilities" may include, but are not limited to, the Public Works
Yard, Transfer Station, Roads, Rooms and Pump Stations.
"Park Sites" are City-owned parks, open space, trails developed and undeveloped park
areas.
"Recreation Facilities and Amenities" are facilities and amenities used primarily for
recreation and leisure activities, which would include, but not limited to, plazas, athletic
fields, sport courts, swimming pools, gymnasiums, recreation centers, meeting rooms
and theatres.
"Streets, Plazas, and Public Areas" are City-maintained streets, plazas and public
areas within the City of Culver City.
3STATEMENT OF POLICY
The policy of the City is to name City Facilities using the criteria established by one of
the following three types of naming strategies noted below: Descriptive Naming,
Commemorative Naming, or Significant Donor/Contributor Naming.
Descriptive Naming
The following criteria may be considered in the Descriptive Naming of a City Facility:
1. Geographic Location: Geographical location or characteristics of the City Facility
with consideration being given to archaeology, geology, topography, botany,
zoology, or man-made geographical characteristics or a geographic location
logically associated with the City Facility.
2. Adjacent Street: An adjacent street to the City Facility.
3. Subdivision: The subdivision in which the City Facility is located.
4. History: An historical person, place, culture, or event associated with the City
Facility.
5. Function: The purpose for which the facility was built or is currently being used.
Commemorative Naming
Commemorative naming is assigning the name of an individual, organization or
corporation to a City Facility under the following conditions. That:
1, there is a well-defined connection associated with the contributions of the
individual, organization or corporation and the City.
2. the individual's, organization's or corporation's contributions are of an
extraordinary nature.
3. the significance of the individual's, organization's or corporation's contributions is
commensurate with the service impact of the associated City Facility. For
example:
a. Individuals, organizations or corporations that have made regional
contributions may be considered for the naming of regional facilities.
b. Individuals, organizations or corporations that have made local
contributions may be considered for the naming of more local facilities
such as would serve neighborhoods within the City, including, but not
limited to, recreational facilities and amenities.
4. a City Facility may be named to honor a deceased person who has made
extraordinary contributions to the community, which have been consistent and
continuous aver a considerable period of time, such as the long term public
service of an elected official or a community volunteer. If a City Facility is
proposed to be named after a person who is deceased, one year must have
passed before the naming process is initiated.
5. no City Facility shall be named after a living person.
4Significant Donor/Contributor Naming
Significant Donor/Contributor naming is assigning the name of an individual, family,
business or organization to a City Facility under one or more of the following conditions.
That:
1_ more than 50% of the construction costs of a substantial City Facility have been
contributed.
2. more than 50% of the cost of land has been contributed.
3. long term gifts, sponsorship agreements or endowments of a significant financial
value have been contributed.
Renaming City Facilities
City Facilities that have been named by a formal action of the City Council shall not be
renamed unless supported by a 415ths vote of the City Council. This requirement shall
not apply to City Facilities that have not been named by formal action of the City Council
or action taken by City Council prior to the adoption of this Policy.
Plaques and Markers and Memorials
Plaques, markers and other memorials on City Facilities shall be consistent with existing
signage. The cost of the purchase and installation of such plaques, markers and
memorials may be paid by the individual, family, business or organization being
honored, or by the City or both.
PROCEDURE
1. A letter of request for the naming of a City Facility shall be addressed to the City
Council. This letter will include what type of naming is being requested along
with all documentation and information to be considered in support of the
request.
2. City Council shall either direct the request to the most appropriate City
Commission, Committee, Council Emeritus or staff for review and
recommendation or refuse consideration of the request. The review process
should include some form of public outreach.
3. If City Council passes the request on for review and recommendation, the
appropriate City Commission, Committee or staff shall review the request and
provide one or more recommendations for consideration by the City Council.
The recommendation(s) shall include the plaque, marker or memorial inscriptions
and/or means of signage for each recommendation that is made. The City
Council shall have the final approval of the proposed name and all related
signage.
5City of Culver City, California
City Council Agenda Item Report
Attachment 3
Meeting Date: 04/07/08 Item Number: A-1
AGENDA ITEM: Discussion and Final Approval Regarding the Use of Mrs. Gladys
L Paetzold's Bequest to the City of Culver City Senior Center and Approval of the
Necessary Budget Amendment.
Contact Person/Dept.: Armando Abrego, Phone Number: (310) 253-6724
Senior & Social Services Manager
Fiscal Impact: Yes [] No psi General Fund: Yes I] No D
Public Hearing:
U Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (04/02/08)
Department Approval: Bill La Pointe (by
Pam Robinson) (3/27/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/31/08)
Fiscal Impact Review:
Jeff Muir (by N. Kimball) (04/01/08)
City Manager Approval:
Jerry B. Fulwood (04/02/08)
RECOMMENDATION:
discuss and determine the use of Mrs.
by the Culver City Senior Citizens'
and the Parks & Recreation Commission,
a 4/5th vote of the City Council.
active member of the Culver City
Volunteer Program (RSVP) passed away,
Center in the amount of $166,423.35
two actions were taken with regard
Bequest in the amount of $166,423.35 on
(2) that staff present the CCSCA Board
their suggestions on the use of the funds
the issue at their January and February
11, 2008, the Board made the following
(Attachment 2):|1010|Staff recommends the City Council consider,
Gladys L Paetzold's Bequest as recommended
Association (CCSCA) Board of Directors
and approve the necessary Budget Amendment.
A budget amendment requires
BACKGROUND:
Recently, Mrs. Gladys L. Paetzold, a long-time
Senior Center and the Retired and Senior
leaving a bequest to the Culver City Senior
("The Paetzold Bequest").
At the December 10, 2007 City Council meeting,
to this issue: (1) to accept the Paetzold
behalf of the Culver City Senior Center, and
with the City Council's ideas and ask for
(Attachment 1).
The CCSCA Board of Directors discussed
meetings. At their meeting of February
recommendations on the use of the fundsCity of Culver City, California
City Council Agenda Item Report
That the funds be:
1. Fully expended at the Culver City Senior Center
2. Used to purchase a high-end coffee cart with a dedication plaque to
Mrs. Gladys L. Paetzold for use by RSVP's VVWP and the Culver City
Senior Center
3. Used to remodel the Courtyard including, but not limited to:
i. Removal of the large center planter box and installation of concrete
surface to create a larger open area
ii. Redefining the perimeter planter boxes to create more open space
iii. Repair and detail the existing water fountain
iv. Installing new landscaping
v. Installing additional shade awning
vi. Purchasing and installing new patio furniture
vii. Purchasing and installing a dedication plaque naming it as the
"Gladys L. Paetzold Courtyard"*
4. Purchase and install an automatic bi-fold door system for the entrance
to the Senior Center from the parking lot
At the March 4, 2008 Parks & Recreation Commission meeting, the Commission
considered the use of the Paetzold Bequest and recommended that the City Council
utilize the funds as recommended by the CCSCA Board of Directors (Attachment 3).
*Note: Per the City's "Facility Naming Policy," the City Council may consider naming
of a facility after one year of the date of the persons passing has elapsed. Should
Council direct, this item will be scheduled for consideration by the City Council in
December, 2008.
DISCUSSION:
The only stipulation of the Paetzold Estate is that the funding be used for any project
that benefits the Culver City Senior Center, as long as the funds are not used for
maintenance and/or operational costs.
Staff supports the use of the Paetzold's Bequest as recommended by the CCSCA
Board of Directors and the Parks & Recreation Commission.
FISCAL ANALYSIS:
7City of Culver City, California
City Council Agenda Item Report
At the December 10, 2007 City Council meeting, the Paetzold Bequest in the
amount of $166,423.35 was accepted on behalf of the Culver City Senior Center.
Until such time that Council makes a determination on the appropriate use of the
funds, they were deposited into an account of the City Treasury with strict
accounting of the principal and accrued interest earnings.
If the appropriate use of the funds is determined by the City Council at tonight's
meeting, staff recommends that a Budget Amendment in the amount of $166,423.35
(plus any accrued interest) be approved in order to post the funds to Senior Center
Revenue Account 10134100.386200 (Donations) and also appropriate the Senior
Center Expenditure Account 10134100,514190 (Other Special Departmental
Supplies).
ATTACHMENTS:
1. Excerpt of the minutes of the December 10, 2007 City Council Meeting
2. Excerpt of the minutes of the February 11, 2008 CCSCA Board Meeting
3. Excerpt of the minutes of the March 4, 2008 Parks & Recreation Commission
Meeting
MOTION:
That the City Council:
1. Consider, discuss and determine the use of Mrs. Gladys L. Paetzold's Bequest
as recommended by the Culver City Senior Citizens' Association (CCSCA) Board
of Directors and the Parks and Recreation Commission;
And
2. Direct staff to calendar the consideration of the naming of the Courtyard after
Mrs. Paetzold for consideration by the City Council in December, 2008.
And
3. Approve a Budget Amendment in the amount of $166,423.35 (plus any accrued
interest) to recognize the income to the Senior Center Revenue Account
10134100.386200 (Donations) and also appropriate the same amount to the
Senior Center Expenditure Account 10134100.514190 (Other Special
Departmental Supplies);
A budget amendment requires a 4/5ths vote.
8City of Culver City, California
City Council Agenda Item Report
Or
4. Discuss the item and provide direction to staff as deemed appropriate.
9MEETING DATE: April 7, 2008
AGENDA ITEM: Discussion Regarding the Use of Mrs. Gladys L.
Paetzold's Bequest to the City of Culver City Senior
Center and Approval of the Necessary Budget
Amendment.
ATTACHMENTS
1. Excerpt of the minutes of the December 10, 2007
City Council Meeting
2, Excerpt of the minutes of the February 11, 2008
CCSCA Board Meeting
Paoe|1010|2-3
3. Excerpt of the minutes of the March 4, 2008 4
Parks & Recreation Commission Meeting
10Attachment .1
EXCERPT OF TIDU Atuarms OF VW
REGULAR MEETING OF THE
CITY COUNCIL, CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
December 10, 2007
7:11 P.M.
The meeting of the City Council was called to order at 7:11 P.M.
Present: Alan Corlin, Mayor
Carol A. Gross, Vice Mayor
D. Scott Malsin, Councilmember
Steven J. Rose, Councilmember
Gary Silbiger, Councilmember
o0o
Item A-1
Acceptance of a Bequest to the City of Culver City Senior Center
by Mrs. Gladys L. Paetzold and Discussion and Direction
Regarding the Appropriate Manner in which to Use these Funds.
Staff provided a brief history of the item and outlined the
decisions facing the Council.
Discussion ensued between the City Council and staff regarding
the importance of honoring and remembering the person behind the
bequest; pros and cons of the endowment option; naming the
endowment after Mrs. Paetzold; whether the Senior Center had any
input on the item; and asking the Senior Center Board for their
ideas.
Following discussion, the following motions were made:
MOVED BY COUNCILMEMBER ROSE, SECONDED BY COUNCILMEMBER GROSS AND
UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL ACCEPT A BEQUEST TO
THE CITY OF CULVER CITY SENIOR CENTER BY MRS. GLADYS L.
PAETZOLD.
MOVED BY COUNCILMEMBER GROSS, SECONDED BY MAYOR CORLIN AND
UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL DIRECT STAFF TO
PRESENT THE SENIOR CENTER BOARD WITH THE CITY COUNCIL'S IDEAS
AND ASK FOR THEIR SUGGESTIONS ON THE USE OF THE FUNDS.
o0o
11Attachment 2
EXCERPT OF TIDU MIMES OF THE
REGULAR MEETING OF THE
CULVER CITY SENIOR CITIZEN'S ASSOCIATION
Culver City, California
Call to Order & Roll Call
February 11, 2008
The meeting of the Culver City Senior Citizen's Association was
called to order at 1:00 P.M. The meeting was chaired by Sid
Schulman, Vice President
Present: Excused: Murray Silman
Sid Schalman, Vice President Robert Martz
Barbara Silverstein, Treasurer Cliff Nelson
Sharon Hyland-Elstein
Myra Segal
Mary Collim
Edmundo Gonzalez
Lionel Crown
Joanne Higgins
Elizabeth Oxley
Neil Rubenstein
Hope Seldin
Staff: Armando Abrego
Julie Cobb
Debbie Cahill
Leslie Brandes
Bill LaPointe
o0o
Item 4-A
Update from Subcommittee and Recommend a Motion as to the
Use of the Gladys Paetzold Bequest at the Senior Center.
Barbara Silverstein reported that the Subcommittee formed
to investigate potential projects to spend the Bequest
and had agreed upon three initial items. Each, of which,
were of special interest to Gladys Paetzold. They are
a mobile coffee cart which can be used at various functions
and locations at the Center; improvement of the gardens
around the center with lots of flowers; and, modification
to the patio to encourage more outdoor activities.
Also discussed was the modification to the door from
the parking lot by the Welcome Desk. This is to reduce
12the cold air coming in every time the automatic door
opens
MOVED BY MARY COLLIM, SECONDED BY EDMUND° GONZALEZ AND
UNANIMOUSLY PASSED TO ACCEPT THE SUBCOMMITTEE RECOMMENDATIONS
TO PURCHASE A MOBILE COFFEE CART; IMPROVEMENT OF THE GARDENS
AROUND THE CENTER TO INCLUDE LOTS OF FLOWERS; AND,
MODIFICATION TO THE PATIO.
o0o
13Attachment 3
Iummitpr OF VDU broymus OF 2712:
REGULAR MEETING OF THE
March 4, 2008
PARKS & RECREATION COMMISSION
7:05 P.M.
Call to Order 6 Roll Call
The meeting of the City Council was called to order at 7:05 P.M.
Present: Jeffery Cooper, Chair
Anita Shapiro, Vice Chair
Charles Deen, Commissioner
Vicki Daly Redholtz, Commissioner
Jeannette James, Commissioner
o0o
Item A-5
Consideration, discussion and recommendation regarding the use
of Mks. Gladys L. Paetzold's Bequest as recommended by the
Culver City Senior Citizens' Association (CCSCA) Board of
Directors. Discuss and consider recommending the use of Mks.
Gladys L. Paetzold's Bequest as recommended by the CCSCA Board
of Directors.
Staff provided a brief history of the item and outlined the
decisions presented to the Commission.
Following discussion, the following motion was made:
MOVED BY VICE-CHAIR SHAPIRO, SECONDED BY COMMISSIONER DALY
REDHOLTZ, AND UNANIMOUSLY CARRIED, THAT THE COMMISSION RECOMMEND
THE USE OF MRS. GLADYS L. PAETZOLD'S BEQUEST AS RECOMMENDED BY
THE CCSCA BOARD.
o0o
14Attachment 4
EXCERPT OF THE MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE
CITY COUNCIL, CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
April 7, 2008
7:44 p.m.
The meeting of the City Council was called to order at 7:44 p.m.
Present: Alan Corlin, Mayor
Carol A. Gross, Vice Mayor
D. Scott Malsin, Councilmember
Steven J. Rose, Councilmember
Gary Silbiger, Councilmember
EXCERPT BEGINS
Item A-1
Discussion and Final Approval Regarding the Use of Mks. Gladys L.
Paetzold's Bequest to the City of Culver City Senior Center and
Approval of the Necessary Budget Amendment
Discussion ensued between the City Council and staff regarding the
priority of a public address system; and the recommendations by the
Culver City Senior Citizens' Association for use of the bequest.
Following discussion, the following motion was made:
MOVED BY COUNCILMEMBER GROSS, SECONDED BY COUNCILMEMBER ROSE AND
UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL:
1.CONSIDER, DISCUSS AND DETERMINE THE USE OF MRS. GLADYS L.
PAETZOLD'S BEQUEST AS RECOMMENDED BY THE CULVER CITY SENIOR
CITIZENS' ASSOCIATION (CCSCA) BOARD OF DIRECTORS AND THE PARKS
AND RECREATION COMMISSION;
2.CALENDAR THE CONSIDERATION OF THE NAMING OF THE COURTYARD AFTER
MRS. PAETZOLD FOR CONSIDERATION BY THE CITY COUNCIL IN
DECEMBER, 2008; AND
3.APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $166,423.35 (PLUS
ANY ACCRUED INTEREST) TO RECOGNIZE THE INCOME TO THE SENIOR
CENTER REVENUE ACCOUNT 10134100.386200 (DONATIONS) AND ALSO
APPROPRIATE THE SAME AMOUNT TO THE SENIOR CENTER EXPENDITURE
ACCOUNT 10134100.514190 (OTHER SPECIAL DEPARTMENTAL SUPPLIES).
EXCERPT ENDS
15