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CC - Award of a Contract to All American Asphalt, as the Lowest Responsive and Responsible Bidder, in the Amount of $280,500 for the Construction of the 2016 Duquesne Avenue Slurry Seal and Striping Project, PS007.
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Meeting Date: 09/12/2016
Contact Person/Dept: Sammy Romo
Phone Number: 310-253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/07/2016); (E-mail) All American Asphalt (08/26/2016)
Department Approval: Charles D. Herbertson, Public Works Director/City Engineer (08/30/16)
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RECOMMENDATION
Staff recommends the City Council approve a contract with All American Asphalt (AAA), as the lowest responsive and responsible bidder, in the amount of $280,500 for the construction of the 2016 Duquesne Avenue Slurry Seal and Striping Project, PS007 (Project).
BACKGROUND/DISCUSSION
The Duquesne Avenue Slurry Seal and Striping Project will place Type 2 Rubberized Emulsion Aggregate Slurry (REAS) on Duquesne Avenue from Culver Boulevard to the bridge at Ballona Creek. The purpose of the slurry is to replenish the oils in the pavement which have worn away and prolong the structural integrity of the street. Additionally, the street will be restriped from Lucerne Avenue to Washington Boulevard, adding bike lanes on each side of the street along with green pavement at strategic locations. Bike “sharrows” are proposed to be installed at several locations
On July 25, 2016, the City Council approved the plans and specifications and authorized the publication of a Notice Inviting Bids for the Project.
On August 26, 2016, the City Clerk’s Office staff publicly opened the bids. Only one contractor submitted bids with the following bid amount:
Contractor Bid Amount
1. All American Asphalt $280,500
Staff reviewed the contractor bid documents and determined AAA’s bid was responsive and complete. Its bid bond, contractor’s license, and worker’s compensation insurance were reviewed and determined to meet City requirements. AAA has completed a number of similar projects for the City of Culver City with above satisfactory performances. Staff believes only one bid was received due to the limited scope of work and budget. Staff reviewed the bid prices, and with the agreed reduction in unit prices for proposed change orders 2 and 3, the project costs are in-line with current prevailing costs for similar projects. Therefore, staff recommends awarding the construction contract to AAA, as the lowest responsive and responsible bidder, for the construction of the Project.
The construction management of the Project will be conducted by Engineering Division staff. Construction inspection services will be performed by one of the companies on the City’s on-call list of construction inspection services consultants.
The proposed construction Project will begin in September 2016 and is expected to be completed by October 2016.
FISCAL ANALYSIS
AAA’s total base bid was $280,500. However, staff is recommending Bid Item #9 in the amount of $35,000 be deleted, which would reduce the bid amount to $245,500. Bid Item #9 involves traffic striping and signage on the Duquesne Bridge over Ballona Creek. This striping will instead be installed as part of the HSIP Intersection Left Turn Phasing Project. Additionally, staff has negotiated with AAA to reduce the unit cost for Bid Items 7 and 8, by $15,660 and $16,368.80, respectively. Bid Item #7 is to slurry seal the Duquesne Avenue Bridge deck at Ballona Creek, and Bid Item #8 is to slurry seal the City-owned parking lot at Robertson Boulevard/Hoke Avenue.
Estimated Project Expenses:
Original Construction Bid Amount: $280,500
Change Order #1 Delete Bid Item #9 ($35,000)
Change Order #2 - Bid Item #7 Adjustment ($15,660)
Change Order #3 - Bid Item #8 Adjustment ($16,368.80)
Revised Contract Amount $213,471.20
Construction Contingency (10%) $28,550
Inspection $5,000
Total Estimated Project Expenses $247,021.20
Proposed Project Budget
Funding Source
Duquesne Ave. Slurry Seal Project, 42080000.730100.PS007 $229,000
Residential Paving Program, 41880000.730100.PZ863 $24,021.20
Total Budget $249,818.20
ATTACHMENTS
None.
MOTION
That the City Council:
1) Award a construction contract to All American Asphalt, as the lowest responsive and responsible bidder, in the amount of $280,500 for the 2016 Duquesne Avenue Slurry Seal and Striping Project, PS007, based on its bid; and,
2) Approve contract change order #1 to delete Bid Items #9, ($35,000), change order #2 to reduce Bid Item #7 by ($15,660) and change order #3 to reduce Bid Item #8 by ($16,368.80); and,
3) Authorize the Public Works Director/City Engineer to approve change orders in the amount not-to-exceed $28,500, if necessary; and,
4) Authorize the City Attorney to review/prepare the necessary documents; and,
5) Authorize the City Manager to execute such documents on behalf of the City.