City of Culver City, California
Agenda Item Report
Meeting Date: July 6, 2009 Item Number: C-2
CITY COUNCIL AGENDA ITEM: Approval of ARRA Grant Application for Fire
Station Repairs Under the Fire Station Construction Grant Program.
Contact Person/Dept.: Mike Bowden Phone Number: 310-253-6805
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification (Select from the Public Notification Categories List Where Applicable):
(E-Mail) Meetings and Agendas – City Council (07/01/09)
Department Approval:
Jeff I. Eastman (06/30/09)
City Attorney Approval:
Carol A. Schwab (7/1/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (07/01/09)
City Manager Approval:
Mark Scott (07/01/09)
RECOMMENDATION:
Staff recommends the City Council approve the application for a grant authorized by
the American Recovery and Revitalization Act, Fire Station Construction Grant
(FSCG), administered through the Assistance to Firefighters Grant program, for
repairs needed at Fire Station #2.
BACKGROUND:
Fire Station #2 was built in 1981 and is getting to the point that major repairs,
replacement and remodeling are needed to keep it in a useable condition. In addition
to other areas which are aging, the upstairs bathrooms have leaking shower pans
and two of the showers have been unusable for several years due to the lack of
funding for the necessary repairs. In 2007, the City hired AEI Consultants to
evaluate repairs needed in all City buildings. AEI Consultants recommended that
Fire Station #2 be completely renovated.
DISCUSSION:
Fire Station #2 repair requests for the shower pans have been deferred for several
years as higher priority requests compete for maintenance funding. The FSCG is
primarily designed to provide funding to build new fire stations and expand services,
but funds are also available for repairing uninhabitable stations. The leaking shower
pans at Fire Station #2 have rendered the showers out of service for over three
years. In addition, the FSCG application will seek funds to divide the upstairs
bathroom to provide separate facilities for both male and female firefighters. The City of Culver City, California
Agenda Item Report
work described above falls under the description of eligible projects under the
FSCG.
FISCAL ANALYSIS:
The cost for renovating the entire bathroom has been estimated at $647,000
(contractor’s estimate attached) and includes the use of “green” products (including
skylights and low-flow fixtures whenever possible) and the division of the existing
restroom into two separate restrooms. The contractor explained that his estimate is
high due to several factors including mandated prevailing wage rates and accounting
procedures and the unknown potential structural damage, as well as the possibility
of mold remediation and the need for temporary facilities. The total amount
requested through this FSCG application is $647,000. There are no City matching
fund requirements for the FSCG.
Should the grant application be approved, staff will return to the City Council
with an item to appropriate the grant funds.
ATTACHMENTS:
1. AEI Consultants “Service and Repair Cost Estimates” (6/14/07)
2. Barco Construction Cost Estimate 6/29/09
MOTION:
That the City Council:
1. Approve the application of a federal grant requesting $647,000 for the
purposes of renovating the upstairs restrooms at Fire Station #2; and
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: July 6, 2009
AGENDA ITEM: Approval of ARRA Grant Application for Fire Station
Repairs Under the Fire Station Construction Grant Program.
ATTACHMENTS
Pages
1. AEI Consultants "Service and Repair Cost
1-4
Estimates" (6/14/07)
2. Barco Construction Cost Estimate 6/29109 5-6ROUTINE SERVICES COST ESTIMATES - TABLE 3.1
Site Address:
Fire Station
Culver City,
Appendix
AEI Pro
11252 Washington
Building Age (Years): 24
Nu. 2 Building Area (SF): 11,620
Boulevard Number or Buildings: 2
California 90232 Inflation Rate (%): 5.0
4 F
ect 6 270823-F
Sec item Quantity Sevices Schedule Service Type Cost 11 it
Estimated Budget
Reserves Comments
2.10 SUBJECT FACILITY SITE IMPROVEMENTS
2.1.1 EXICtiOf Lighting 1 Annual per visit $ 3,000 LS $ 3,000
2.1.2 Landscaping 1 Quarterly In-House S 1,000 LS $ 1,000
r`-
2.1.3 Gates 2 Quarterly per visit $ 250 EA $ 2,000
2,2.0 BUILDING ENVELOPE AND INTERIOR SPACE
22.2 Roofing 2 Annual per visit 500 LS 5 1,000
2,2.3 Roll-up Doors 4 El-Annual per visit 250 EA S 2,000
' 22.5 Fite Exlingutslier 1 Annual per visit 5 1,000 LS 1,000
2.2.6 Emergency Generators I Annual In-House 1,000 LS 1,000
2.3.0 BUILDING MECHANICAL AND ELECTRICAL SYSTEM
2.3.1 TIVAC Quarterly In-House $ 2,000 LS $ 8,000
2.4.0 SPFC1A TY AREAS I S STEN S
$ .
S .
LS: Luory Sem
EA: Each
Sl-, Square Far
SF: Square Yard
LP: Linear Foal
NP: NW Provider:
, UK: Unknown
Total Estimated Budget Reserves Per Year $ 19,000
The above fable ouilines suggested rooline service agreements for building components which will require routine maintenance. Please note drat the "Coal" eohnsin reflects en!) the east ofo routine on-sne visit; while the "Estimated Budget Reserses ashann refleas the
estimated potential capitol expendnure fin . repair replacement' of components over the ember/ion period.IMMEDIATE REPAIRS COST ESTIMATES - TABLE 3.2
N. Adak
Fire 500
Culvo City,
10)2,e0d -0
AC) Pro
i 1232 00a.,40440n
phi lainu Age (Y.1.:;a4g), 24
04 NM 2 la uild Lug ALA (Sr). 1),620
130 li]cytA rd Nkuubo 01)12)2421 2
Cali hirnia 00232 111110 tivii 124140 (%). 5
4 0
24,) 271402.3-1,
S. Item Ounntitv lini Is Unit Cm,/ -9,201 C04 C4,11414,0145 l'i0[1444. 4
241104I51I01C1 F3 mu Y sal,: FNIP RoVE ME N'18
S,cond4ry 041AU.141111.1F 1 ,44 Ric] laved 1 LS 0017 5 10, 00 5 13000 r1,414 VV. IL01201 for goiciLiEu€ fud Till.
14v4vai 001 rani* pmrking am. 000010 SF $ 4.100 5 4,500 C04., 40 r0441r,14 higher due 54 aquare 1010.444
Sp& I .4.41 1 LS 5 5903 ) 5 500 Aci d d ,61E kit ,, liw h.! i,2. 2 ,1
.44134:: r4Luirliiii. knee I LS $ 9.00090 0 2,002 12,0.2 th,22.i.,hai2 iLnkf“,
ficvls,d LansospLn I LS 5 6300.90 S 6,000 Ravova .042 1)0 it). 8.1161 rglild“ nth 0.05 Im3r.ni0ng
214 111,11.1015:i 4 ENVELOPE AND 151TERIOli SFAC.N. .
44,14 . 0,, 44.10 7090 Sr 5 7.02 $ 49,000 Repi4020422E .1029 buildings
0,04101 init./ix r45:),x54.7
'Oil) OF 1 2254
„ 4 ,., ,
' 2"'-''''
PlilVi do a gawrilt roi3Odel all. iniaiur of the 14.4100,151.il nfing thia
va,,thl in04.141.4 07 4imihvl in.,10,v1101,1 far 01,, tirthousa Elidg
12a4.4i. 0104 .0-019420o in 04,001 Bill Budding I 5,10 i 4.41A 00 .5 10,0044 1n40.1. 0102440 100 dImatg 4.,.4 4:0111.Nium041
Ri.111,1Vd Roof 10444c4s I LS I.:ma* Law C./
Roll., Caling al. 1 LS S 53202) 5 0,500 The suspuldol 0401i, 44:4 krioulil bi,,,,b.c.al
04144,-.20,se4e1 light fik. a.r55 l LS $ 45.00002 5 15300 Pep00ce al E 40 )0010.0 in So 20010)010il cei/17.44
44,5cal all Windows I Ls s 240002 5 2000 . Win00,44 apprar 14, INve sraier penOration
10;15.4e.5 pun/mils al 014 . so:0143 Mar surin4,41 i I t Z00300 5 2,000
Th, sp.ving in ±0 mils arc keg.* iod 4,Jiti.,...f .1,i€ric€ to 4.4 put
h.L 0.,
01i00 C.Fr40 g I5rottg11 400 1 LS S 6.000.00 5 0,000 -3400 app.,m, . by 'b y '%win and 41201i5 or/id/if.>
ep.141,11 hilarbi - 4010 n40110 1 LS 5 4.2)024 $ 6.990
0041.c.,4504.10deleclu, 1 1.6 5 100.00 $ 500 100p1a04 ail uak. do n4dors ,...514n flew =lin
04,444c,, onogoacy gen gutc,, 1 2,5 5 20.400 .00 00 4010.1.0) S 20,0e 40 .4.ku i4 ;um co al npli
lb:pair 500441. n Damage a!ong the 911111 01 210. Ragual.
I3411 EWE,|1010|/S 5 540.00 $ 500
2.3.0 .155) .4 ,1410 -1 .5a; A/ K(1154NICAL AND Et ECT MEAL 61181E2.1
40 .14 Wawe 1100104 1 1 S 000.06 $ 100 4.1i.541110 BeisM10 sirepOng,
0544,411V.A.0 unLis S El 5 4,000.00 5 41,000 Repko tlw nevi uldtr uni is
0,51401 show:5. 0.1050re and c4.4., 41=0 bing
p44,5.1c.0.5
I 1 S 15.000.00 5 20,000 010,01 anloairc is ]Co .g, 100011.0712 fepla4ahlol2.
., SINTL5.12 2.4.0 SPEC SAL 11 11000615)412412
$ -4 -
.4.,4,..s.”
SI, Ea,
Telt.1 fitasiedkat R.Mr C 2434,1510110
apea.hear” (1,a(ragak, haraa,aa a-ahun a, a re_ark,;(0 ems,ong 04' N1MV r lidqfv. c.d, es0oeial aarrese Au mat dajA . 14ncia rogya01( taaa,,,, paa,(0:1010(rg
caal(ablaoia,_ ,aaa. :10,,rated awatiraaa
of oat. 70 ekan,n( ar sperm. NI ‘011,,, deal 1,11 gay rcsah failure ',Man ala,
ai }war, 0e720.-04 dseaL.,221,1V NMOWNJIIi r
REPLACEMENT RESERVES COST ESTIMATES - TABLE 3.3
Site Address: Bitikling Age (Years): 24
Fire Station No. 2 Building Area (SF): i 1,620
11252 Washington Boulevard Number of Buildings: 2
Culver City, California 90232 Inflation Rate (%): 5.0
Appendix ii F
AEI Project II 270823-F
Sec.
Item Avg
EUL
{Yr)
LH
AGE
(Yr)
RUL
(Yr)
14 !amity Unit Unit Cost Replacement
Cost
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 \'ear 9 Year 0
Total .
Gistuflutest
7 I n S TRIP( 1 FA{ 11,1TY SITE IMPROVE IENT5
2,1 I Parking Area Asphalt Sealing/Striping 5-7 4+ 0 15,000 SF $0.30 $4,500 $0 $0 $0 $0 $0 50 $0 $0 $0 $4,500
-
$4,5110
) / II RIIII DINC,F.NVE LOPE AN1) INTERIOR SP FE
22.4 0 0 50 ,00 $0 $O $0 $0 $0 $0 50 50 50 $0 $0 So
2.2.4 0 0 3 0 00 $0 $0 $0 $0 $0 so so $O $o $o
11
$o so:
7911 11 111.1)ING MEC1RANICA A 5111 FIX 'TRIT"A I SY TEM,
2.3.1 HVAC Replacement 15-20 20+ 0 13 torts $1,500 00 $19,500 $15,500
$0 50 $0 $0 $0 SO SO $O $0 519,5110 r
2.3.2 Water Heater It 00 -get) Replacement 10-15 0+ 5 1 $1,000.00 $4000 $0 $0 $0 $0 $1,000 so so so so so $1,000
2 4 13 S 'EFTAI,TY AREAS .7 SYSTEMS
0 0 o $0.00 $0 $O SO $O $0 $0 $0 SO SO $0 50 so'
I esiostse2
/V, Limp Sam
ILI: Each
SF: Square Feel
ST. :apdaev l'anl
TY: Lama- Fam
NI': Not Proved.'
N. Wax, h
Ami EQ. ,lum'ag.: Eipected Ustial Lth . Annuai Reserve Requirements (Uninflated) $19,500 SO $O $G $1,000 so so $o $O $4,500
EV AGE' EfficEic Aga Inflation or Rate Fact 15 Vitl
1.0000 1.0500 .1078 1.1687 1.2330 1 3 098 1.3723 1.4478 .5274 1.0114
RUL: Remain:is f fill Lift' .„.2 . !It: , 6:t0- 4 ,....., r::1:1:':: tI. "
SO: .:.: ' . Mit,Mlf. . 4i, .
Uninflated Reserve Requirements/SF/Year $8215
,,....,... :::::
Totals
$25,000
41 ,110.00
Replacement reserves are recurring expenditures that should he annually budgeledlby as advance. Replacement reserves are reasonably predictable both in terms erffroquency and cost. However, they may also include components or systems that have
4111
indeterminable lifC but nonetheless have a potential liability for filthil y within an estimated time period. Budgeting are excluded fiir systems or components that are estimated to expire oiler the .farecast period
Replacement Reserves Maude (t) deliclencies that may not warrant immediate attention, but require repair or replacement thar should be undertaken on a priority basis over routine preventive maintenance work and (1,0 components or systems ihin have realises/or
exceeded their Estimated Useful Life ("Eill.,') doting the evaluation period (realization of EUL alone does not constitute an immediate repair).INSURABLE REPLACEMENT COST ESTIMATE - TABLE 3.4
Site Address:
Fire Station No, 2
11252 Washington Boulevard
Culver City, California 90232
Appendix # F
AEI Project It 270823 -F
Building Age (Years):
Building Area (SF):
Number of Buildings:
Inflation Rate (%):
24
11,620|1010|CATEGORY IDESCRIPTION COMMENTS
Fire Station
r
)
3 irregular
tir WA
,
concrete block textured
VA
package units and ventilation
vàW none
gi
r ink' e
yes
math none
Total Square Footage
11,620
Cost Per Square Foot Total Cost
$358.82 $4,169,488.40
Total Rounded Cost
$4,170,000.00
834,000.00 Depreciation at 20%
Total Rounded Cost - Depreciation
$3,475,000.00BAR CO CONSTRUCTION
Specializing in Residential Remodeling and Repair Since 1980
June 29, 2009
City of Culver City
Re: Culver City Fire Station #2 Bathroom Remodel
The following are factored into this estimate for the bathroom remodel
at fire station # 2. It is not necessarily inclusive of all costs that may
be required. The estimated cost of the project is $499,000.
Additionally, adding an additional 30% ($175,000)to cover unforeseen
repairs and as a contingency fee brings the requested amount to
$647,000.
This is not a bid. These are unconfirmed estimates for the work we
discussed last week.
Pre construction management
Design and non-architectural plans
Prevailing wage management
Temporary shower and lavatory stations
Demo and hauling
Ventilation, dust suppression and flooring protection
New framing; new separation wall and reframe for new larger doors
Los Ii A
t
i310 397 6554 Stal:ePlumbing; changes, improvements, primed drains, new low flow
fixtures and new supply lines
Electrical; new lighting and new lighting control
HVAC; new thermostat, check operation of existing heating and
cooling equipment, new ventilators, possible new supply air and
exhaust ventilation
Cabinets; new wall hung cabinetry with new synthetic counter tops
and splash
Doors; new 36" doors and frames, new self closers, new lever door
locks and latches
Drywall; replace all drywall
Waterproofing; new waterproofing on floors and showers
Tile surfaces; new tile on floor and walls as currently exists
Shower doors; 6 new shower doors
Painting
Privacy panels; new privacy panels
Miscellaneous; new mirrors w/ stainless frames, new soap, trash, tp,
sanitary dispenser fixtures (stainless), etc
Project management and supervision
Project management secretary
Profit and overhead